Project Management Report: Safe Workplace Transition During COVID-19

This report summarizes the importance of providing a safe and healthy environment for employees during the COVID-19 pandemic, focusing on strategies for a smooth transition back to the office. It addresses employee fears and the need to build trust through implemented practices, highlighting the impact of changes on employee mentality, morale, and confidence. The report also delves into the project life-cycle and its effect on organizational productivity and profitability, specifically in the context of Bedford Town Services and Bedford Housing Association. It explores business options using the Weighed Score-Card Model, emphasizing communication and team-building for effective transition management. Furthermore, it discusses mental health and safety measures, including providing counseling and personal protective equipment, to mitigate anxiety and depression among employees returning to work. The report concludes by underscoring the significance of a smooth transition and its effect on organizational productivity and profitability, while also acknowledging potential disadvantages and costs.

PROJECT
MANAGEMENT
REPORT

EXECUTIVE SUMMARY
This report summarizes about importance of providing safe and healthy environment to
employees amid COVID-19 pandemic. This report includes information about various methods
and approaches which can be used by organisation for smooth transitioning of employees back to
their offices. This report shows that employees of organisation have fear of getting infected by
the virus and in order to overcome their fear organisation have to implement such practices
which can build trust among employees. This report also focuses on effects of changes on
mentality of employees and how it can help in boosting morale and confidence of employees.
This report summarizes about project life-cycle and its impact on organisation productivity and
profitability.

Table of Contents
EXECUTIVE SUMMARY.............................................................................................................2
INTRODUCTION...........................................................................................................................4
MAIN BODY...................................................................................................................................4
Reasons.......................................................................................................................................4
Business Options.........................................................................................................................5
Mental Health and Safety............................................................................................................7
Benefits.......................................................................................................................................8
Dis-benefits.................................................................................................................................8
Costs............................................................................................................................................8
Conclusion...................................................................................................................................9
TASK 2............................................................................................................................................9
CONCLUSION..............................................................................................................................10

INTRODUCTION
This report help in understanding about importance of making changes in organisation
functioning and working during COVID-19 pandemic and what impact does it have on
organisation productivity and profitability. Healthy and safe environment in organisation helps in
motivating employees and assists organisation in boosting their profits. It is important for
organisation to provide environment where employees can feel safe and work without any fear.
This report includes information about Bedford Town Services and helps in understanding
opinion of employees regarding changes which should be implemented by organisation to keep
their employee safe from virus transmission. This report help in understanding that how such
practices could affect employees morale and confidence.
MAIN BODY
Reasons
This section of report focuses on Bedford Town Centre and focuses on its mission and
objectives of providing housing facilities to people of local communities and providing support
to people sample latest which doesn't have place to live or stay. Bedford Town services includes
hostel for individuals which are young and belongs to age group of 16 to 25 and they also
provide shelter of mothers which also belongs to age group of 16 to 25. This report helps in
understanding about need of changes in practices of employees due to COVID-19 pandemic
which includes social distancing, screening of employees etc. In current scenario, employees
have started to operate back from their offices and this raised an urge for organisation to
implement practices which are healthy and safe for employees. Employees are scared and
hesitated going back to offices as employees are concern about spread of virus and in order to
overcome their fear organisation have to focus on implementing and adopting healthy practices.
This report focuses on Bedford Housing Association which is working towards providing
effective structure for organisation which can help in effective transition of employees returning
to offices. This report focuses on building and implementing structure which is healthy for
employees and which can help organisation in boosting their morale and confidence of
employees.

Employees of Bedford Housing Association have experienced various issue which
includes their health and increase in stress levels and employees which have faced various
uncertainty during pandemic have made impact on mental and physical health of employees.
Various employees have provided their feedback regarding effect on mental health as member of
consumer team have provided her feedback that she was struggling with issue of lack of
motivation and her job role includes interaction with consumer who are visiting to office but due
to pandemic now she have to interact with consumers by the help of email and phone calls. She
also started to feel lonely as she live alone in her apartment. For resolving such issues Bedford
Association have to ensure smooth transition structure for employees.
Business Options
This section of report focuses on understanding about various options of business which
can help in implementing effective structure. Importance and value of any business options can
be understood by the help of Weighed Score-Card Model. Such model is utilized to set priorities
strategic approaches which is taken by organisation on the basis of numerical analysis and this
model is also considered effective in prioritizing objectives by different department of
organisation. This model is also used for effective managing product portfolio and focuses on
adopting correct tools for its products and focuses on profits and expenses.
Different stages of this model is mentioned below:
During initial stage of various characteristics and other initiative are taken by
organisation under their consideration. In very next stage initiatives are rated on basis of profits
and expenses incurred during initiatives. In third stage, every individual focuses on rating every
initiative taken by organisation and scores of every initiatives are calculated and on basis of such
scores effectiveness and efficiency of initiatives are determined. This process also includes
various criteria which are taken into consideration and also used to understand initiatives for
competition.
Main focus on this report is to develop an effective structure which could help in smooth
transitioning of employees of Bedford Housing Association. It also focuses on providing safe
and healthy environment to employees which can encourage them to work effectively. Bedford
Housing Association can educate their employees about healthy practices which should be
adopted by them and which can help them in keeping safe from COVID-19. It is important to
adopt healthy practices and follow every health protocols for safety of employees.

Change in organisation considered as steady process but in case of transition it is
considered as much slower process in comparison to change. During phase of transition
employees have to go through different phases which includes implementation and adapting new
practices and also introduction of different techniques for operating.
Effective transition in organisation is only possible by effective communication as it
helps employees in understanding about transition and different practices which are adopted by
organisation for benefit of employees. Senior management of Bedford Association have to
ensure that every approach or practice adopted by organisation should be communicated to
employees and impact of transition on productivity and profitability of organisation should be
communicated to its employees. By effective communication employees can understand
importance and need of transition in organisation. Organisation can communicate its employees
with various methods such as email, memos etc.
In case of transition organisation should call an All-staff meeting which can help them in
introducing transition to employees and help them in understanding about impact of transition.
Agenda of such meeting should be focused on understanding need of transition in organisation
and what impact does it make on organisation. It also includes impact of transition on employees
and how transition could affect organisation functioning. Bedford Housing Association should
focus on building team which includes strategic transition management team, leadership team
and transition monitoring team. Strategic management team consists of leaders which leads
members of team and leaders are considered vital for team functioning. It includes HR manager,
project manager etc. Main focus behind building such team is to lead transition in organisation
and effectively implement practices which are required for development of organisation.
Transition management team includes different department managers which can help
organisation in planning about transition and could help organisation in implementing practices
which can help employees in understanding about transition and adopting transition in
organisation. Duties of team includes planning about transition and acquiring resources
necessary for transition it also includes effective communication with employees and providing
appropriate training to employees.
Communication help employees in understanding about practices of organisation and also
focuses on help employees in understanding about changes and analysing opportunities which
can help them in their own development. Communication in organisation is possible through

numerous way such as emails, websites, wall posters, meetings etc. Transition monitoring team
in organisation focuses upon various practices in organisation and purpose of such team is to
provide roadmap to employees which can help them in understanding about change and also
encourage them to share their ideas and thoughts. Such team could help employees to share their
thoughts about transition in organisation. Duties of this team also involves effectively
communicating with senior management of organisation and taking feedback from employees as
resolving queries of employees. Team also focuses on communicating organisation vision to
employees and need for transition in organisation.
Transition of employees back to office can be stressful and it might affect employees
morale. Organisation have to focus on making transition smooth as it is not easy for employees
to settle around.
Mental Health and Safety
Amid COVID-19 cases of mental health issues have been risen exponentially and by the
help of various studies it is analysed that there is rise in level of anxiety in people and cases of
depression is also increased. Due to COVID-19 outbreak people are more conscious about their
safety and focuses on maintaining hygiene around them which can help them in keeping their
families safe and healthy. This pandemic have raised issues of anxiety and depression in people
all around the world.
Organisation have to effectively handle such issues and it is vital for HR managers to
ensure that workplace should be clean and proper sanitary measures are taken by organisation for
safety of employees. Some employees might be looking forward to returning to their offices but
it is important to take safety measures for safety of its employees. Organisation have to take
measures such as screening of employees during their entrance and encouraging employees to
maintain social distancing, checking their body temperature etc.
Bedford Housing Association can take various measures such as providing personal
protective equipments to employees for their safety and to tackle mental health issues
organisation can provide counselling sessions to employees. Providing counselling to employees
can help them in resolving their mental health issues. Bedford Housing Association could
understand and analyse what problems could be faced by employees when they return to offices
and how organisation can solve such problems. Organisation can calling their employees in

alternate number and also communicate with employees regarding any issues or problems faced
by them.
Benefits
Importance of taking initiatives mentioned above could help Bedford Housing
Association in retaining their employees and it could also help in boosting employees
motivation. Effective transition in organisation could help employees in settling into new
environment and contributing towards organisation goals and objectives. It would also help
employees in effectively adapting new practices and boosting morale of employees.
Dis-benefits
Disadvantage of transition is that it might affect morale and confidence of employees.
This would make them ineffective as well as inefficient. It is possible that employees are
concerned about their health rather than their goals. Transition into new environment would
affect their style of working and they might feel distracted from their objectives.
Costs
Costs for effective implementation of transition should be calculated by organisation
before implementation. Organisation have to calculate cost which could incur during
implementation of health equipments and various other approaches. Project costs also includes
need of resources which are important for transition it includes change in technology, change in
structure etc. It is crucial for organisation to understand need of resources for project and on the
basis of need organisation should spend their resources.
Conclusion
This section of report concludes about the importance of smooth transition in
organisation and how does it affect organisation productivity and profitability. This section
concludes about impact of transition on organisation functioning and different impact of
transition on organisation. This section also concludes about change in functioning of
organisation due to COVID-19 pandemic and what measures should be taken by organisation to
keep their employees safe and healthy. Transition in organisation sometimes can lead to stress
and in order to reduce stress organisation have to focus on providing therapy and counselling
session to its employees.

TASK 2
This section of report helps in understanding about my skill development and how could
it help me in delivering and understanding about this project report. Key skill which is developed
by me in this section is my communication skills and how can it help me in conveying my ideas
and thoughts in front of other individuals. Communication plays crucial role in sharing
information and also help in sharing my point of view as well as opinion on any topic.
Communication is key to success for every individual as effective communication helps in
delivering message effectively.
Throughout this project, I have focused on sharing my thoughts about transition in
organisation and how does effective transition could help in providing safe and healthy
environment to employees. My communication skills would help me in delivering my thoughts
about transition and how it is effective for development of employees. During transition phase of
organisation communication is considered crucial as it help employees in understanding about
changes and it also help employees in understanding about impact of transition on organisation
productivity and profitability. Developing my communication skills would help me in finding
appropriate employability opportunities for me and it would also help me in developing my
written as well as verbal skills. Communication skills would help me in providing my thoughts
about any issue and conveying it effectively. Communication skills are vital in giving my
presentations and communicating with my colleagues, friends etc. I can develop or improve my
communication skills by the help of mentors and teachers. Communication skill is considered
crucial for development of individual as it can help me in personal as well as professional
development. Communication skills would help me in developing my skills and providing
insights about transition in organisation.
CONCLUSION
This report concludes about the importance of transition in organisation during COVID-
19 pandemic and how such transitions are related with safety of employees. This report
concludes about the impact of transition on employee performance and how employees can be
motivated to work during this transition. This report concludes about need of transition in
organisation in current scenario.

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