Project Management Plan: Mobile App for Health Ministry, New Zealand

This project management assignment details the development of a mobile app for the Health Ministry of New Zealand to provide epidemic notifications. It encompasses a project charter, management plan, and addresses aspects of scope, cost, and quality management. The project aims to alert the public, and control epidemic-related diseases. The project includes a detailed WBS, cost profiles, resource plans, communication strategies, and a schedule spanning 64 days. Risk management, stakeholder identification, and benefits analysis are also covered. The project follows a structured approach, detailing initiation, planning, execution, and closure phases, including lessons learned and reflections on the overall process. The app will provide instant updates and relevant information for public health.

Running head: PROJECT MANAGEMENT
Project management
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Executive summary
The paper mainly reflects on the Health Ministry of New Zealand that focuses on developing a
mobile app for providing notification to the public of New Zealand about any epidemic that
occurs. The notification system will act as an alert and it will play an important role in
monitoring and controlling the epidemic based diseases. The paper creates a project charter
according to which the entire project will accomplished within 64 days of time span. The project
management plan that is developed helps in reflecting ways that are helpful in scope
management, cost management as well as quality management. Furthermore, the paper also
reflects on the lessons that are mainly learnt during the progress of the project.

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Table of Contents
Overview of the project...................................................................................................................3
Task 1: Project initiation (Project charter).......................................................................................3
1.1 Business need.........................................................................................................................3
1.2 Project objectives...................................................................................................................3
1.3 Project scope..........................................................................................................................4
1.4 Deliverables...........................................................................................................................4
1.5 Assumptions..........................................................................................................................5
1.6 Constraints.............................................................................................................................5
1.7 Project stakeholders...........................................................................................................6
1.8 Benefits..................................................................................................................................7
1.9 Schedule.................................................................................................................................7
1.11 Risks..................................................................................................................................10
Task 2: Project planning (Project management plan)....................................................................14
2.1 Revised scope, WBS and scope control technique..............................................................14
2.1.1 Scope of the project......................................................................................................14
1.1.2 Detailed WBS...............................................................................................................15
1.2.3 Scope control technique................................................................................................16
2.2 Cost profile and cost control technique...............................................................................18
2.2.1 Cost of the project.........................................................................................................18
2.2.2 Cost control technique..................................................................................................22
2.3 Quality management and its impact on project...................................................................23
2.4 Resources plan and human management plan for the selected project................................25
2.4.1 Resource plan................................................................................................................25
2.4.2 Resource management plan..........................................................................................26
2.5 Communication management plan......................................................................................28
2.6 Monitor and control project.................................................................................................29
2.7 Summary of closure phase and ways for tackling issues.....................................................30
2.8 Reflection for highlighting lessons learnt............................................................................31
References......................................................................................................................................33

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PROJECT MANAGEMENT
Overview of the project
Manatū Hauora which is the Health Ministry of New Zealand generally hires a project
manager for undertaking proper investigation which further helps in giving notification about the
occurrence of health epidemic within the age of internet, IoT as well as smartphone. In order to
undertake proper investigation on the details and information that are present, it is necessary
review the website of health Ministry for finding out proper solution. After proper analysis, it is
analyzed that development of proper notification system for informing about the occurrence of
epidemic to the public of New Zealand is necessary. The developed notification system that is
developed generally have two different types of interfaces that is mobile app as well as website.
However, after analyzing the benefits of mobile app in comparison in website, it is found that
mobile app notification system will be used for updating the public of New Zealand.
Task 1: Project initiation (Project charter)
1.1 Business need
The paper mainly reflects on the Health Ministry of New Zealand that mainly focuses to
implement a notification system in order to inform as well as update about any epidemic that
occur in New Zealand to the public. This notification system is necessary as it will instantly
update the public and make them alert so that they can take needed safety precautions in order to
prevent the negative impact of the epidemic. Moreover, the system will also act advantageous for
preventing as well as controlling the epidemic prone diseases.
1.2 Project objectives
The objectives are listed below:

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 To develop a mobile app for updating the public of New Zealand about any type of
epidemic that will occur
 To alert the public by providing them proper prevention strategy so that they can face
the epidemic properly
 To prevent and control the epidemic prone diseases.
1.3 Project scope
In-scope
 Development of charter and project management plan
 Development of project budget
 Determining project related challenges
 Designing of the mobile app
 Coding and developing database
 Adding proper features for notifying about epidemic
 Proper implementation of app as well as testing
 Successful deployment of the app
 Reviewing the entire work of the project
 Documentation
Out-scope
 Facility of workshop and training will not be given to the entire project team
 Information about the vendors and suppliers will not be given this report
1.4 Deliverables
The deliverables include:

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 Project charter
 Project management plan
 Interface design
 Dummy model\
 Use case diagram
 Project status report
 Project documentation
1.5 Assumptions
The assumptions include:
 The mobile app that is developed for updating the public of New Zealand about any
epidemic will be quite helpful in monitoring and controlling epidemic related diseases.
 It is assumed that the communication that is made due to the use of the mobile app
generally alerts the public it will let them to take proper precaution for avoiding
challenges
 The mobile app-based system will be successfully developed within time period of 64
days and it is assumed that the project will get accomplished by 19th June 2020.
1.6 Constraints
The factors that generally restricts the progress of the mobile app project that is
undertaken for giving update and notification to the public of New Zealand are mainly elaborated
below:
 Time: In the initial step, if the project planner does not estimate the duration for each
task accurately then the manager will face issues while executing the activities and

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therefore the chances of delay in the project rises and this also can extend the
accomplishment date of the project.
 Budget: The project manager assumes money for each task and the manager generally
executes each of the task within that budget. However, if the cost of the resources
suddenly enhances in the market then the total cost of the system can increase which can
negatively impact the progress of the project.
 Risk: The risks which are mainly related with the app development project needs to be
determined in the initial stage otherwise the risk managers are unable to handle the
impact of the risks which will occur in the project. Proper risk management steps should
be mentioned in initial step for avoiding such type of constraints from the project.
 Quality: It is found that for mobile app development, quality generally focuses on the
design, colour, usability as well as navigation structure. If proper quality is not managed
during the progress of the project then a number of quality related challenges can occur
that can create negative impact.
1.7 Project stakeholders
The stakeholders who are involved in the project are listed below with their
responsibilities in the below table:
 Project manager
 Planner
 Finance manager
 Human resource manager
 IT manager
 Project application manager

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 Database administrator
 Coder
 Tester
 Finance supervisor
 IT Engineer
 Designer
1.8 Benefits
The benefits that can generally be achieved after the development of the mobile app by
the health ministry of New Zealand are mainly elaborated below:
Notifying public: The mobile app has push notification that helps in providing instant
information about any epidemic that occur in New Zealand and this is considered to be beneficial
as people there took necessary precaution immediately for fighting against the epidemic.
Controlling and monitoring epidemic: The app is very much helpful in monitoring the
details of the number of persons infected as well as the ways in which the epidemic can be
controlled. This is also found to be advantageous as it can be further helpful in monitoring and
controlling the diseases that occur due to epidemic.
Instant update: It is found that with the help of mobile app instant update will be
received by the New Zealanders in both offline and online mode which is a major advantage. As
the people who do not have internet can also get the update about the epidemic and can be able
to take necessary action.

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1.9 Schedule
The mobile app which is developed by the New Zealand health ministry generally needs
time span of 64 days and it is analyzed from the below table that the commencement of the
project will start on 24th March 2020.
WBS Task Name Duration Start Finish
0
Mobile app for Manatū Hauora,
New Zealand
64 days Tue 24-03-20 Fri 19-06-20
1 Project initiation phase 19 days Tue 24-03-20 Fri 17-04-20
1.1 Determining issues 4 days Tue 24-03-20 Fri 27-03-20
1.2
Identifying different types of
solutions
3 days Mon 30-03-20
Wed 01-04-
20
1.3 Cost benefit analysis 5 days Thu 02-04-20
Wed 08-04-
20
1.3.1 ROI calculation 3 days Thu 02-04-20
Mon 06-04-
20
1.3.2 NPV calculation 2 days Tue 07-04-20
Wed 08-04-
20
1.4 Using project selection method 4 days Thu 09-04-20 Tue 14-04-20
1.5 Determining best solution 3 days Wed 15-04-20 Fri 17-04-20
1.6
Milestone 1: Getting approval
for app development
0 days Fri 17-04-20 Fri 17-04-20
2 Planning phase 15 days Mon 20-04-20 Fri 08-05-20

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2.1 Project charter development 5 days Mon 20-04-20 Fri 24-04-20
2.2 Project plan development 8 days Mon 27-04-20
Wed 06-05-
20
2.2.1 Budget development 2 days Mon 27-04-20 Tue 28-04-20
2.2.2 Recruitment of stakeholders 6 days Wed 29-04-20
Wed 06-05-
20
2.3 Identifying issues 2 days Thu 07-05-20 Fri 08-05-20
2.4
Milestone 2: Getting approval
for the design phase of the app
0 days Fri 08-05-20 Fri 08-05-20
3 Execution phase 60 days Tue 24-03-20
Mon 15-06-
20
3.1 Design the mobile app 4 days Mon 11-05-20 Thu 14-05-20
3.2
Getting approval for the design
of the app
1 day Fri 15-05-20 Fri 15-05-20
3.3 Coding 5 days Mon 18-05-20 Fri 22-05-20
3.4 Code validation 2 days Tue 24-03-20
Wed 25-03-
20
3.5 Developing database 4 days Mon 25-05-20 Thu 28-05-20
3.6
Adding features of instant
notification
3 days Fri 29-05-20 Tue 02-06-20
3.7 Updating details about epidemic 3 days Wed 03-06-20 Fri 05-06-20
3.8 Implementation of app 3 days Mon 08-06-20 Wed 10-06-

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20
3.9 Testing the usability 1 day Thu 11-06-20 Thu 11-06-20
3.10 Deploying the app 2 days Fri 12-06-20
Mon 15-06-
20
3.11
Milestone 3: Completion of
deployment phase
0 days Mon 15-06-20
Mon 15-06-
20
4 Closure phase 4 days Tue 16-06-20 Fri 19-06-20
4.1 Reviewing the project 1 day Tue 16-06-20 Tue 16-06-20
4.2 Getting signature for the project 1 day Wed 17-06-20
Wed 17-06-
20
4.3 Development of documentation 2 days Thu 18-06-20 Fri 19-06-20
4.4
Milestone 4: Releasing resources
involved in project
0 days Fri 19-06-20 Fri 19-06-20
1.11 Risks
The below table identifies impact and probability for each of the risk and also provides
proper mitigation strategies for resolving such issues effectively.
Risk Id Risk Impact Probability Mitigation
R1 Inaccurate
budget
estimation:
Inaccurate
estimation and
High High The budget
estimation
should be done
in such a way by
analyzing

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management of
cost during
project progress
can create a lot
of challenges in
managing the
development of
app and as a
result the project
faces economic
issues.
market that the
chances of
budget shortfall
during the
progress of the
project does not
occur.
R2 Lack of
experienced
designers: If the
designers are
unable to design
the interface as
per the
requirement of
the client then
the project will
not properly be
developed.
High High The interface
design that is
developed
before
implementation
and coding for
the mobile app,
needs to
developed in
such a way that
it must meet
project