Analysis of a Fashion Show Project Management Plan

This project management assignment analyzes the key components of a fashion show event. The assignment covers the project background, including the organization's mission and scope of the project. It outlines the project's deliverables, stakeholders (internal and external), and the budget. The assignment details the project's schedule, resource requirements, and a responsibility matrix for task assignments. It identifies potential risks, such as budget overruns and low participation, and proposes mitigation strategies. The conclusion emphasizes the importance of effective project management for the event's success, including the need for proper stage design and crowd management. References to relevant academic sources are also provided.

DRESS FOR
SUCCESS FASHION
SHOW
- Project Management

PROJECT BACKGROUND
 Dress for success-1997
established
 Dress for success is organizing a
fashion show
 Non profit organization
 Different type of dresses are
provided towards women with low
income
 Survey of 2017 stated that the
organization was successful in
assisting around 925,00 women.

SCOPE OF THE PROJECT
 Selecting appropriate team and
management
 Preparing budget and schedule
 Planning guests and accommodating them
 Planning the resource and communication
 Risks needs to be identified properly so
that it becomes easy to offer better
support.

SCOPE OF THE PROJECT
 Managing and marketing for the event
 Negotiating with the technical third parties
 Preparing the fundraising report after the completion of event

WORK BREAKDOWN
STRUCTURE Dress for
Success Fashion
Show
Planning for the
Event
Selection of the
management and
team
Planning for the
two stages -
Auditions and
Finale
Budget and
schedule
estimation
Guests and
accomodation
planning
Venue and event
programs
Resource and
communications
planning
Risk planning,
media handling,
and quality
Milestone 1:
Event
Management Plan
Bookings &
Arrangements
Booking
confirmation at
Hotel Rydges
Booking of the
room for the
judges
Drinks and food
menu finalization
Milestone 2:
Booking
confirmation
Host and other
speakers -
finalization
Event programs
and technical set-
ups
Invitations to the
guests and media
Milestone 3:
Invitations
Distribution
Auditions -
Event Execution
Review of the
final settings and
arrangements
Conduction of the
event
Press release and
feedback analysis
Milestone 4:
Conduction of the
auditions
Finale - Event
Execution
Review of the
final settings and
arrangements
Conduction of the
event
Press release and
feedback analysis
Milestone 5:
Conduction of the
finale
Closure Process
Analysis of the
event outputs and
feedback
Preparation and
submission of
closure report
Milestone 6:
Closure Report

PROJECT DELIVERABLES
 Before developing the project it is important to manage the key
deliverables. The important deliverables for the project are listed below:
 Preparing the event management plan
 Booking the necessary confirmations
 Closure of the report

STAKEHOLDERS
 The project that is organized by Dress for
success involves presence of several external
and internal stakeholder.
 The key external stakeholders are project
client, third party vendor, event attendees,
candidates for fashion show, third party
vendor and regulation and control.
 The other subcontractors are technical
vendor, Hotel Rydges and the external
caterers.

BUDGET FOR THE PROJECT
 The estimated budget for the project is $51,715.20.
 The time needed for organizing the fashion show is around 60.5 days.
 The key resource that are needed for executing the project are listed
below:
Resource Name Type Std. Rate
Event Manager Work $80.00/hr
Project Lead Work $82.00/hr
Event Management Team Work $44.00/hr
Technical Associate Work $48.00/hr
Finance Officer Work $60.00/hr

PROJECT INCOME
 The project is developed for the purpose of organizing a wonderful fashion
show that will be able to collect a huge amount of money.
 This money can further be used for the purpose of offering better clothes
towards the women with low income.
Ticket
category
No. of tickets Rate Total
Income by
ticket
Platinum 50 $250 $12500
Gold 70 $150 $10500
Silver 100 $100 $10000
Grand total $33000

RESPONSIBILITY MATRIX
RESPONSIBILITY MATRIX
 Responsibility matrix used for identifying
members that are accountable for
particular phases.
 The responsibility matrix is designed for the
purpose of recognizing the key members of
the project.

RISK MANAGEMENT PLAN
 The key risks that are likely to arise while carrying out the project are as
follows:
 Schedule or budget overrun- mitigation with EVA technique
 Low participation- with help of effective communication
 Technical faults- transferring risks with vendor
 Drop in quality- use of quality assurance
 Resource absence- keeping alternate resources

CONCLUSION
 Thus it can be stated that with the
help of an efficient project
management knowledge it will
become easy to organize the fashion
show event.
 In order to ensue better safety the
stage design needs to be done
properly so that it does not hamper
the contestant.
 Proper crowd management is needed
to minimize the chances of impacts.