Project Management Plan for a Charity Fundraiser Event: A Case Study

Desklib provides past papers and solved assignments for students. This project details a charity fundraiser event plan.

NEW ZEALAND DIPLOMA IN BUSINESS
LEADERSHIP AND MANAGEMENT
LEVEL 6, 605 PROJECT MANAGEMENT
(20 CREDITS V-1)
INDIVIDUAL AND GROUP
NAME: VANDANA
SUBMITTED TO: M. UMAR

PART A:.........................................................................................................................................3
Project charter:.......................................................................................................................3
General Information................................................................................................................3
Project Objective:...................................................................................................................4
Assumptions...........................................................................................................................5
Project Scope.........................................................................................................................6
Project Schedule:...................................................................................................................6
Requirements excluded from the scope:................................................................................8
Project Activities and Deliverables:........................................................................................9
Preferred Methodology (Justify the methodology for your project )selected........................10
Roles and Responsibilities of sponsors:...............................................................................11
Resources and constrains:...................................................................................................13
Project Risks and Mitigation Strategy:..................................................................................14
Advantages of Enterprise Planning Resources(ERP):................................15
Disadvantages of Enterprise Planning Resources(ERP):...........................15
B.)MATERIAL RECRUITMENTS PLANNING (MRP):.................................................................17
C) RACI:......................................................................................................................................18
PART B:.......................................................................................................................................18
Stakeholders of the Project Management Plan:...................................................................19
1. Introduction:......................................................................................................................19
Purpose of the Project Management Plan (PMP):........................................19
Assumptions/Constraints:.............................................................................19
2. Work breakdown structure:...............................................................................................19
Network diagram and critical path:.................................................................1
Network diagrams...................................................................................................................2
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CRITICAL PATH:...........................................................................................................................1
Cost/Budget Management:..............................................................................1
Incremental Budgeting.....................................................................................2
Activity Based Budgeting................................................................................2
Value Proposition Budgeting..........................................................................2
Zero Based Budgeting.....................................................................................2
Responsibilities of Project Manager:......................................................................................3
Staff Acquisition:.....................................................................................................................4
Training 8
Communications Management........................................................................8
Purpose of Communications Management Plan...........................................8
Communication Flowchart.............................................................................11
Risk management:................................................................................................................12
Compliance Related Planning:......................................................................13
Resource Scheduling:....................................................................................14
Resource Leveling:.........................................................................................14
Resource Smoothing:.................................................................................... 15
Resource Crashing:..............................................................................................................15
Leadership styles:.................................................................................................................15
REFLECTIVE JOURNAL:............................................................................................................16
REFERENCES:...........................................................................................................................21
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PART A:
Project charter:
General Information
Project
Title:
Corporate social responsibility project (Charity fundraiser event
planning)
Brief
Project
Descriptio
n:
The main objective of the project is to raise fund in one day by
organizing a cultural event such as, salsa, bhangra, western dance
and performances by Bollywood dance academy. The fund is raised
to provide shelter to 50 homeless women. For this, sponsorship is
sought from several organizations and businesses such as, first
security, Bollywood dreams academy, Bombay bazaar and abacus
institute of studies etc. Before organizing this kind of event approval
from city council and Aranui community center is mandatory.
Prepared
By: Vandana, Priyanka Sharma, and Ramandeep Singh
Date: Version: 1
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Project Objective:
 To raise $10,000 in one day by organizing a cultural event to provide financial
support to homeless women
 To get the sponsorship and approval from abacus institute and city council to
organize the event in Aranui community centre.
 To create the awareness and to raise funds for the charity.
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Assumptions
 This project will help to raise $10,000 for charity.
 Expenses will be same as budgeted.
 The project will be completed within required time.
 The project will be approved by the city council.
 All the team members will perform their responsibilities and duties by following the
rules and regulations.
 Suppliers will take care of all the material, cost and quality of the food.
 Volunteers will be available for dance performance on time and throughout the
project.
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Project Scope
 This is a one day event but the total time required to organize this event is 5
weeks. The venue of the event is Aranui community Centre.
 This purpose of this event is getting some charity to help homeless women.
 Approval from the concerned council is required before starting the event.
 To implement the event successfully some funds are required, that are raised
from several organizations and business groups.
 The event includes dance performances such as Western, Salsa, and
Bhangra.
 For completing the project 15 volunteers are there for providing food, security,
and additional helps. .
 To making the event successful promotion will be done through
advertisements, online marketing, and creating a social media pages and
distributing the pamphlets.
Project Schedule:
Activity list Durations
A Getting Approval from Christchurch city
council and abacus institute of studies
2
B Planning budget and Resources 2
C Preparation presentation 1
D Presenting project and getting sponsors 3
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E Finalizing venue and Arrange volunteers 1
F Designing and printing tickets and
pamphlets
2
G Selling tickets 15
H Creating social media pages and distribute
pamphlets
4
I Selection of dance performance and
performers
4
J Rehearsals 15
K Deciding Menu 1
L Buy Resources 3
M Setup venue and decoration 1
N Preparation and distribution 1
0 Closing and counting funds 2
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Requirements excluded from the scope:
 The participants of this event will not be given any salary.
 No transportation facilities are provided.
 All the foods and beverages are paid.
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Project Activities and Deliverables:
.
Activities Deliverables Date
Approval from Aviva charity
organization, city council and abacus
institute
An approved permit from Aviva
charity organization, city council
and abacus institute
Get permission from sponsors Approved documents
Arrange 15 volunteers for help in
making food, security, and other
arrangements
Arranged 10 -20 volunteers
Hire people for cultural performances Employment agreement
Marketing and promotion Advertisement, posters and
online marketing
Order resources Purchase orders
Promotion Create fb page
Rehearsals for dance performances Contract with Bollywood dance
academy
Selling tickets Collected funds
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Preferred Methodology (Justify the methodology for your
project )selected :
Methodology: To organize an event various types of methodologies are used such
as,Waterfall,PM BOOK,Agile,Prince2,Kanban,six sigma and Fundraising. From out of
these methodology I prefer to use waterfallmethod as in this method whole process of
development is divided into different phases, next phase can be started if the previous
one is completed.
Waterfall methodology:waterfall methodology is also known as a linear-sequential life
cycle model.This methodology was introduced as a first process model.The waterfall
method is simple to use and easy to understand.The six stages of waterfall method
one stage to another stage like waterfall.The six phases such as, 1)Analysis 2)design
3)Implemention 4)Testing 5)Deployment 6)Maintenance.This method can be defined
by their name as in waterfall river runs from top to the bottom in a flow and mix up in
the main stream, same process is followed in this project to achieve the target.
Timeframe is also fixup to complete the task, so that the project can be completed on
time without any problems by following every phase step by step.The advantage of this
method is that it allows managerial and departmentalization control. For
instance,Carwash process,while cleaning the car phases are followed by step by step
and finished or delivered on time. (Waterfall Model, 2018)
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Roles and Responsibilities of sponsors:
Sponsor: a person or organization that pays for or contributes to the costs involved
in staging a sporting or artistic event in return for advertising are called sponsors.
Here Bombay Bazar Abacus institute and Bollywood dreams academy are sponsors
to help in completing the event successfully.
Name Email / Phone
Abacus institute of studies is going to
sponsor an event and they will
contribute $3000 for this event.
[e-mail]
Bombay bazaar is sponsoring this
charity event, they will promote, and
selling the tickets.
[e-mail]
Bollywood dreams academy is also
sponsoring an event and they will give
volunteer people for dance
performances in this event.
[e-mail]
Project Manager: The project manager is responsible for making the event
successful. Manager creates a project charter by communicating with sponsors and
charity organization. Moreover, Project Manager is responsible for hiring volunteers
and dividing job roles into team members. Project Manager is the one who
communicates with suppliers and get order on time. Project Manager is expected to
create a proper Project Management Plan, which identifies all the risks of the project
and compliance requirements for this fund raising project. At last, manager is
supposed to pay vendors and thanks to donors.
Name Email / Phone
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