Project Management Strategies for Higher Education Events

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PROJECT MANAGEMENT
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TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................4
TASK 1............................................................................................................................................5
BUDGETARY INFORMATION................................................................................................5
TIMESCALES.............................................................................................................................7
OBJECTIVES..............................................................................................................................8
APPROACH................................................................................................................................8
KEY STAFF................................................................................................................................9
STAKEHOLDER ANALYSIS.................................................................................................10
TASK 2..........................................................................................................................................12
WORK BREAKDOWN STRUCTURE (WBS).......................................................................12
TASK 3..........................................................................................................................................16
RISK MANAGEMENT............................................................................................................16
TASK 4..........................................................................................................................................18
A. THE NEED FOR QUALITY LEADERSHIP......................................................................18
B. ANALYSIS AND CRITIQUE OF METHODOLOGIES....................................................19
CONCLUSION..............................................................................................................................23
REFERENCES..............................................................................................................................24
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TABLE OF FIGURES
Figure 1: Agile Project Management Approach.............................................................................8
Figure 2: Agile Methodology.........................................................................................................20
Figure 3: Waterfall Methodology..................................................................................................20
Figure 4: Prince2 Methodology....................................................................................................21
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INTRODUCTION
Project management is the process of making plans and activities with the help of several tools
and techniques to fulfil the requirement of the project. The main objectives of the project
management are to utilizing the resources and make effective project report to identify the event.
In this report, discussed the several changes and application of project initiation document which
includes the budgetary information, timescales of the project, objectives considered, taking the
approach, key staff and mention stakeholder analysis, all these are the beginning of the project.
Work Breakdown Structure (WBS) is also the mention in this report with the uses of several
changes in the table. Risk registers to contain various risk management and it stands for the
managing phase of the event. Also mention in this assignment need for quality leadership on the
project and analysis and critique of methodologies like Agile, Waterfall and PRINCE2.
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TASK 1
BUDGETARY INFORMATION
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QH HIGHER EDUCATION
NUMBER OF
VISITORS
EVENT
BEGINNING TIME
EVENT FINISH
TIME
EVENT VENUE
1000 1000Hrs 1300Hrs QH University Auditorium
FACILITIES DELIVERED BY CATERERS
 Disposable guest plates and utensils
 Staff including with bartenders
 Provide
 Provide counters to visitors for having food
COST ANALYSIS OF EVENT
PARTICULARS AMOUNT
FOOD
1000 Food Packets x £6 per person= £6,000
1000 Desserts x £2.5 per person= £2,500
Total Food Cost
CATERERS SERVICES PROVIDING CHARGES
Disposable and Food Utensils 1000x£2.0 per person = £2,000
Services to Senior Manager and Other Delegates = £20,000
STAFF AND SUPPORTERS
Average annual salary £25,000
Salary of staff per hour £25
Required Staff 30
Total Cost of staff £25X5Hrs X 30(Number of Staff) = £3000
RENT OF AUDITORIUM
CLEANING
£8,500
£22,000
£3750
£15000
£500
TOTAL COST FOR THE EVENT £49,750
Re-transformation in the teaching styles and implementations in the structure will give results to
the betterment of teaching facilitates (Merrow and Yarossi, 2010). These implements can provide
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effectual learning and grabbing knowledge opportunities to students. Introducing the new
technologies is helpful to understand things better through theoretical as well as practical; it also
helps to increases in strength for teaching and studies. The main motive of this event is to indorse
QH Higher Education services and facilities to students and invite new learners and also enhance
the competitiveness of University. This Project Initiation Document provides detailed
information about the introducing changes and implementations in the current structure (Merrow
and Yarossi, 2010).
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TIMESCALES
(3)DAYS (3)DAYS (5-6)DAYS (5-6)DAYS (3-4)DAYS (2)DAYS
INITIATION PRINTING THE INVITATIONS
PLANNING ANALYSIS THE
CAPITAL AND MAKE
PLANS ACCORDING
TO THEM
EXECUTING ORGANIZING CATERING AND OTHER
SERVICES FOR VISITORS
CONTROLLING ARRANGEMENT OF
RESOURCES AND CONTROL
COST
CLOSING IDENTIFY THE IMPACT OF
IMPLEMENTATIONS
EVALUATION MONITORING THE COST
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INCURRED IN THE EVENT
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OBJECTIVES
 To promote services and facilities of QH Higher Education
 To invite new students and introduces some creative courses
 To introduce new innovative technology that uses for better teaching and learning
process to students (Merrow and Yarossi, 2010).
APPROACH
Approach and methodology are uses for promoting implementing and developing the process
and used for developing the plan. For this plan, the Agile Approach is better to resolve the
challenges and issues in during the events (Nerur and Balijepally, 2011).
 An iterative method is the second name of Agile project management approach and it has
been reviewed the entire essential requirements for making a plan.
 It initially works to identify the problems and provides their solution to cure it at the same
time and go through to the next issue (Nerur and Balijepally, 2011).
In this approach, management and other staff work together to face the specific challenge or
tasks and accomplish it in a certain period.
Figure 1: Agile Project Management Approach
Source: Nerur and Balijepally, 2011
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ADVANTAGES DISADVANTAGES
 It is very easy to detect problems in the
process of the event while checking out
alliteration and provide effective
solutions (Ingason, 2015).
 Agile approach helps to focus on the
identity of working performance of
employees and their efforts in the
process
 It helps to focus on the betterment of
changes and identifies the barriers
which create the glitches in the event
process.
 It helps to make a quick response to the
Implementation of the project and plan.
 This approaches always deny to follow
go with the flow thinking to solve
issues.
 The agile approach is depending upon
the individual skills and their working
structure (Ingason, 2015)
 Due to the evolving of various
components, it enhances the risk
analysis for the plans.
 It is difficult to observe a large project
it needs divers analysis
(Grey, 2015)
KEY STAFF
QH Higher Education organizes an event which gives a brief analysis of their implementing
activities in the teaching and learning process of the university (Gray et al, 2011). This event will
be organized for students and their parents to aware them from the university’s services and
opportunities can grab by students. There are various employees and staff for playing their role
to make event success and also it increases the impact of these changes in the university. For this
event selected 5 manages for planning the event process and formation of tools, 7 executives for
managing and provide directions to other staff to accomplish different activities and other staff
managing catering and provides other services to visitors (Gray et al, 2011).
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STAKEHOLDER ANALYSIS
STAKEHOLDERS AUTHORITY INDIVIDUAL
CONTACT
IMPACT INFLU
ENCE
IMPORTANCE HOW
STAKEHOLD
ER BLOCK
THE
PROJECT
STRATEGY FOR
MANAGING THE
STAKEHOLDERS
PROJECT
MANAGER
Project
Sponsor
Executive
[e-mail],
024-5876868
High High Organizing and
managing the
event for
promoting the
implementation
Lack of
information
incurred at the
time of the
beginning of the
project
Consist of them in
the process of events
MARKETING
MANAGER
Senior
Management
[e-mail],
016-8713687
High Moderat
e
Provide various
marketing tools
for making the
effective event
Not
participating in
activities
Take frequently
proper follow-ups
SPONSORS AND
SUPPORTERS
Financers [e-mail],
011-5241554
High Moderat
e
Providing funds
and capital to
make promotion
to invite students
Rectification
and implement
in the project
Sponsors and
supports observe the
plans and make
policies according to
that
DIRECTOR Legal [e-mail] High Moderat Creative thinking Implement the Plays an effective
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