Project Plan Development: A Hospital Construction Project Analysis

This project management assignment presents a detailed project plan for the construction of a hospital. It begins with a comprehensive stakeholder analysis, identifying various internal and external stakeholders affected by the project, categorizing them by their influence and interest, and prioritizing them using a matrix. Following this, the assignment outlines activities for building stakeholder relationships, providing a decision-making guide. A stakeholder engagement assessment matrix is developed to evaluate stakeholder awareness and support. The document further includes a project communication matrix detailing communication methods, frequency, and responsible parties. Finally, a project meeting plan is presented, including meeting agendas, minutes, issues logs, and a plus-delta evaluation, offering insights into project progress and areas for improvement. The assignment also includes references to relevant academic literature on project management and stakeholder engagement.

Running head: PROJECT MANAGEMENT
Project Management
Name of the Student
Name of the University
Author Note

1PROJECT MANAGEMENT
Table of Contents
Introduction:...............................................................................................................................2
1. Stakeholder analysis for the project:......................................................................................2
2. Activities for building stakeholder relationship:....................................................................6
3. Stakeholder engagement assessment matrix:.........................................................................7
4. Project communication matrix:..............................................................................................9
5. Project Meeting Plan:...........................................................................................................10
Conclusion:..............................................................................................................................13
References:...............................................................................................................................14

2PROJECT MANAGEMENT
Introduction:
Every construction project of an organization is used for development of a particular
structure or a building. Construction projects are the mixture of the process which includes
the tangibly assembling as building or an infrastructure (Hardin & McCool, 2015). The
construction projects are not a single project, this projects holds various types of small
projects also or mini projects. In a successful construction project it must be executed by
using an effective planning and in a cost-effective manner. All of the construction project
requires some elements which are the most important for successful completion of a project.
This elements are the logistics scheduling, building materials and safety of the construction
site.
In this document the selected project is a hospital construction project. For the proper
evaluation of the project a stakeholder analysis plan will be developed for the selected
project. Following that activates will be described which are required for the building
relationship with the core team. Next stakeholder engagement assessment matrix will be
developed and also the communication matrix will be also developed. Further, project
meeting document will be created in this document.
1. Stakeholder analysis for the project:
Project stakeholder analysis of hospital construction project
Internal External
Affected by project process Craft:
 Site Joiner
 Shop fitter
 Wood machinist
 General construction
 Roofer
 Scaffolder
 Local, and
National
authorities and
governments
 Social Services
 Special interest
group
 Union
 Competitors

3PROJECT MANAGEMENT
 Plant Mechanic
 Labourer
 Bricklayers
 Ceiling Fixer
 Thatcher
 Plasterer
 Steel erectors/structural
 Painter and Decorator
 Demolition Operative
 Plant Operator
Technical:
 Architectural Technician
 CAD operator
 Construction Technician
 Civil Engineer
 Plant Technician
 Roofing Technician
 Estimator
 Buyer
Statutory authorities:
 Planning authorities
 Transport and Infrastructure
 Coastal Authorities
 Building Control
department:
 Emergency services
 Pressure groups
 Trade associations
 Suppliers
 Marketing Procurement
 Regulatory authorities
Professional group:
 Project Manager
 Architects
 Building Surveyor
 Site Foreman
 Planner
 Quantity Surveyor
 Geospatial Modeller
 Construction Manager
 Hydrographic Surveyor
 Site Supervisor
 Structural Engineer
 Environmental
 Environmentalists
 Local communities
 The general public
 Interests groups
 Regulators
 Real estate owners
 Nearby residents
 Trade and industry

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 Town Planner
 Contracts Manager
 Managing Director
 Chairman
 Facilities Manager
 Commercial Manager
Investor in the project
Medical team:
 Doctors
 Dieticians
 Discharge Co-ordinators
Non-medical team:
 Nurses
 Domestic Staff
 Receptionist Staff
 Security
 Ward Clerks
 Ward Managers
Affected by project results
 Investor
 Internal customer
 Craft
 Users
 Client
 Competitors
 Special interest
group
 Public
 Doctors
STAKEHOLDER IDENTIFICATION AND PRIORITIZATION MATRIX
WHAT IS
IMPORTANT TO THE
STAKEHOLDER
STAKEHOLDER STAKEHOLDER STAKEHOLDER
POWER PROEJCT MANGER SPONSOR

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INTEREST PROEJCT MANGER TECHNICAL TEAM
INFLUENCE PROEJCT MANGER TEAM LEADER
IMPACT ALL THE INTERNAL
STAKLEHOLDER
EXTERNAL
STAKEHOLDER
URGENCY PROEJCT MANGER SPONSOR TEAM LEADER
LEGITIMACY PROEJCT MANGER SPONSOR EXTERNAL
STAKEHOLDER
TOTAL 6 5 3
PRIORITY KEY KEY OTHER
STAKEHOLDER MATRIX
INTEREST IN
PROEJCT
STAKEHOLDER
PRIORITY
PRIORITY MITIAGATION
STRATEGY
POWER PROEJCT
MANGER ,SPONSOR
Key Assess the requirement
INTEREST PROEJCT
MANGER,TECHNICAL
TEAM
Key Improvement throughout the
project
INFLUENCE PROEJCT MANGER,
TEAM LEADER
Other Take input and assess
properly in terms of project
goal and objective
IMPACT ALL THE INTERNAL
STAKLEHOLDER ,
EXTERNAL
STAKEHOLDER
Key Improvement throughout the
project

6PROJECT MANAGEMENT
URGENCY PROEJCT MANGER,
SPONSOR , TEAM
LEADER
Key Create proper schedule and
modify as required with
approval from the
stakeholders
LEGITIMACY PROEJCT MANGER,
SPONSOR , EXTERNAL
STAKEHOLDER
Key Assess issues, opportunity
for improvement and
integrate with project
2. Activities for building stakeholder relationship:
PROJECT DECISSION MAKING GUIDE
METHOD WHEN
Decision taken by sponsor Critical decision is needed for project
Project requires huge financial investment
Project requires large financial planning
Decision provided by project manager Project requires critical decision and
modification is not possible in the tie schedule
Decision take by functional manger Project requires detailed input regarding
project functioning for designing plan for
project progress
Discussion between core teams and decision
taken by project manger
Project requires core team value for effective
execution of the project
Involvement of core technical team Technical details plays an key role for project

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integration and execution
Recommendation provided by one or two team
members
Detailed investigation is required and team
value plays a critical role for project success
Decision taken by one or two team members Detailed investigation is required, however no
need for team input
3. Stakeholder engagement assessment matrix:
STAKEHOLDER ENGAGEMENT ASSESSMENT MATRIX
Stakeholders Unaware Resistant Neutral Supportive Leading
Craft team B
Technical team A B
Medical team A
Non-medical team C B
Project investor C B
Statutory
authorities
Departmental team B
Local, and
National
authorities and
governments
A B

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Environmentalists
Local communities
C B
The general public
Interests groups
B
Real estate owners B A
Nearby residents B A
Trade and industry A
Social Services C
Environmental
regulators
B B
Special interest
group
C
Union B A
Competitors B

9PROJECT MANAGEMENT
4. Project communication matrix:
PROJECT COMMUNICATION MATRIX
Stakeholder Learn from Share with Timing method Owner
Project team
(crafts team,
technical team,
professional
group )
Mistakes and
priority
Detailed status of the
project including Proper
schedule for the project,
cost for the project, risk
analysis and mitigation
plan and project quality
and control measures and
overall project progress
Weekly Email,
intranet,
push
message
Team
leads
Project team
(crafts team,
technical team,
professional
group )
Mistakes and
priority
Collaboration As
required by
the project
Email,
intranet,
push
message
Team
leads
Project team
(crafts team,
technical team,
professional
group )
Requirement and
progress of
project
Collaboration Every
alternative
week
Meeting Project
manager

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Sponsor and
investor
Mistakes and
priority
Approval for the project as required Email/
voice
mail
Project
manager
Sponsor and
investor
Mistakes and
priority
Project status Monthly Meeting Project
manager
Vendors Requirement and
priority
Detailed project status Weekly Email Project
manager
Vendors Project progress
and success
Collaboration As
required
Email Project
manager
5. Project Meeting Plan:
Project Meeting Agenda
Project Team: Architects. Date: 16/11/18 Time: 11:00 am. Place: Sydney, Australia
PURPOSE: Review of design plan of the hospital.
Topic Person Time
Review Agenda James Smith 2 min
Summary David Jones 5 min
Meeting Evaluation Grace Williams 2 min
Project Meeting Minutes
Project Team: Architects. Date: 17/11/18 Time: 11:00 am.
Members Present: David Jones, James Smith, Grace Williams, Luke Brown, Jackson

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Wilson, Erin Tylor and Chris Johnson.
Decision Made: The hospital will be constructed with fire-resistive design.
Issues Log:
Resolved Issues: Communication gap between the design team and the architect team.
New Issues: Bad organizational structure.
Action Item Person responsible Completion Date
Productivity Increment Luke Brown 5/12/18
Contractor Selection Chris Johnson 12/12/18
Granting Permission Erin Tylor 28/11/18
Site Evaluation Grace Williams 25/11/18
Meeting Evaluation:
From the meeting it has been evaluated that the construction of the building project will
follow the fire-resistive design. The fire resistive design will make the hospital less
vulnerable to the fire (Zhang & Li, 2015). This decision has been made because there are
various past fire cases in hospitals. The previous resolved issues and the new issues in the
project is discussed. Some actions which are needed for the project is described in the
meeting.
Project Issues Log
Open Issues
Name Date Opened Originator Potential Impact Progress
Governmental
Objection
5/8/18 State
Government
Delay in project Government will
send approve