Project Management Report on Project Cycle and Humanitarian Needs

This report delves into the core aspects of project management, specifically examining the role of a project manager in planning and monitoring for results. It outlines the responsibilities of a manager in the planning and monitoring phases, emphasizing decision-making, risk management, and the utilization of project management tools. The report details the project manager's contributions during the project lifecycle, specifically in the planning and monitoring phases, including the processes involved in establishing objectives, executing plans, and reviewing project progress. Furthermore, the report discusses the 'Planning for Results' process, breaking down the phases of planning, execution, and monitoring. It also addresses the critical considerations for formulating and planning responses to humanitarian needs, including understanding local contexts, prioritizing affected people's needs, considering social dynamics, anticipating potential negative consequences, and learning from past experiences. The report provides a comprehensive analysis of project management principles and their application in various contexts.

Running head: PROJECT MANAGEMENT
Project Management Result based management
Name of the Student:
Name of the University:

1PROJECT MANAGEMENT
1. Role of manager in the Planning and Monitoring for Results process
The role of project manager is to plan and monitor the project work. At the planning
stage, the project manager is responsible to take decisions. They should ensure that they can
control risk and lessen uncertainty of the project work. In order to plan entire project work, the
manager is used project management tool such as Microsoft Project to organize the project tasks
plus workforces. In the monitoring phase, the manager keeps track of project related metrics such
as performance of team member and its duration (Alexander et al. 2018). The manager identifies
project related problems and take actions required to make sure that the project is in scope,
budget and meet with scheduled timeframe.
2. Time to contribute to the Planning and Monitoring for Results process
The project manager can contribute to planning at second phase of the project lifecycle
such as project planning phase and monitoring at fourth phase such as project monitoring phase.
At planning phase, it is involved to create set of plans for helping the project team throughout
execution to closure phases (Ma et al. 2018). At the monitoring phase, the project manager can
identify the risks and take corrective actions.

2PROJECT MANAGEMENT
3. Contribute to the Planning and Monitoring for Results process
The planning for result process:
ID Planning Phases
1 Establish of the project objectives
1.1 Determine the financial situation
1.2 Identify the resources
2 Execute and manage the plan
2.1 Communicate the plan by sharing documentation
2.2 Regular review with the individuals
2.3 Determine check-in points
2.4 Track the project plan
3 Review and revise the project plan
3.1 Re-evaluate the priorities
3.2 Course correct based on the past success and failures
The monitoring for result process:
The project manager analyses the project budget, project reports, drafting, assessments,
and support the entire project processes to monitor the project results. Following are the steps
which are followed while monitoring the results process such as:

3PROJECT MANAGEMENT
Assess and analyze: Through entire project year, in the implementation and monitoring
phase, assessment and analysis of the project results are relevant (Mourtzis et al. 2016). The
work is performed from end of august to end of October for annual project lifecycle.
Formulate and plan: It requires setting realistic goals and targets that most of the project
outcomes are long term and complex. There is measuring results against the targets involve use
of qualitative and quantitative data. It is conducted from end of august to end of October for
annual cycle planning for the results.
Implement and monitor: It is included data collection and data analysis plus reporting
guidelines. There is establishment of quality control processes and timeline, cost to implement
the result processes (Lowther et al. 2019). It is continuous throughout the entire year.
Evaluate and learn to support decision making: It s focused on contributions which can
evaluate studies plus analyze can make during the process to assets the results plus move towards
the project outcomes. It is conducted end of the project programme.
Analyze and report the findings: It determines the result findings and produces
information, focuses on methods to accumulate as well as get information (Alexander et al.
2018).
4. Formulating and planning response to humanitarian needs
Following are the steps which are taken into account to formulate and plan response to
humanitarian needs to make sure that programs are relevant, appropriate and effective for people
affected by conflict such as:

4PROJECT MANAGEMENT
a) Understand the local context, needs and capacities: There is required to understand the
local ecosystem and implications for the investment into the community (Ma et al. 2018).
There are various variables related to the local context which is required to understand
before the company engaged with the local stakeholders.
b) Affected people priorities and needs: People’s demands and requirements are taken at
highest priority. It is determined that in order to identify priorities, it is based on number
of people affected.
c) Local social dynamics: There should be good behavior of the local social group which is
resulted from interactions of the individual group members and study relations among the
people interactions plus their level of behaviors (Lowther et al. 2019).
d) Possible negative consequences that actions may create: People do what they need due to
consequences they are experiencing from their behavior. The positive consequence can
strengthen the behavior while negative consequence can weaken desired behaviour
(Mourtzis et al. 2016). As an action, there should be efficient discipline tool to overcome
it.
e) Lessons from previous experiences: From the past experiences, there is learning of
failures, and how to cope up with them. There is learning processes of turning negative
into positive.

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References
Alexander, S.M., Epstein, G., Bodin, Ö., Armitage, D. and Campbell, D., 2018. Participation in
planning and social networks increase social monitoring in community‐based
conservation. Conservation Letters, 11(5), p.e12562.
Lowther, N.J., Hamilton, D.A., Kim, H., Evans, J.M., Marsh, S.H. and Louwe, R.J., 2019.
Monitoring anatomical changes of individual patients using statistical process control during
head-and-neck radiotherapy. Physics and Imaging in Radiation Oncology, 9, pp.21-27.
Ma, K.C., Ma, Z., Liu, L. and Sukhatme, G.S., 2018. Multi-robot informative and adaptive
planning for persistent environmental monitoring. In Distributed Autonomous Robotic
Systems (pp. 285-298). Springer, Cham.
Mourtzis, D., Vlachou, E., Xanthopoulos, N., Givehchi, M. and Wang, L., 2016. Cloud-based
adaptive process planning considering availability and capabilities of machine tools. Journal of
Manufacturing Systems, 39, pp.1-8.