Impact Analysis Report: Enterprise Environmental Factors on Projects

This report provides an in-depth analysis of the Enterprise Environmental Factors (EEF) and their impact on project management within Quasar Communication Inc., a leading communication company. It evaluates both internal factors such as project managers, team members, culture, and resources, and external factors like social, political, legal, and economic conditions using PESTLE and SWOT analyses. The report identifies weaknesses and opportunities related to customers, project management, team members, culture, and structure, and proposes strategies for effective project management, including aligning project strategies, improving team communication, forming high-performance teams, and monitoring progress. Furthermore, it outlines communication plans involving reporting, marketing, and purposeful communication to engage diverse stakeholders effectively, enhancing overall project success. Desklib provides access to this report and AI-powered study tools for students.

Running head: IMPACT ANALYSIS REPORT
Impact Analysis Report
Name of the Student
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Author Note

1IMPACT ANALYSIS REPORT
Table of Contents
Introduction......................................................................................................................................2
Discussion........................................................................................................................................2
Evaluation of the Internal and External Factors and their Impact on the project Management. .3
Strategies to Implement the Appropriate Actions for Project Management:..............................5
Communication Plans and Outcomes to Diverse the Stakeholders.............................................6
Conclusion.......................................................................................................................................8
References:......................................................................................................................................9

2IMPACT ANALYSIS REPORT
Introduction
The paper intends to discuss the analysis of the Enterprise Environmental factors and
evaluate the impact of this factors on the project management. The enterprise environmental
factors are external and internal factors that are out of control of the organization and effects the
success of the project (Shaul & Tauber, 2013). The internal factors included in the enterprise
environmental factors are the project manager, project members, culture, resources, customer,
structure and the stakeholders. The external factors that affect the EEF are social, political, legal,
economic and environmental. The concerned company for the analysis of this project is Quasar
Communication Inc. The Quasar communication is a leading communication based company,
and they have a 350 million dollar division of international communication system. The
company is concerned about efficient project management of the Research and development
department, small customer project and the large customer project and capital equipment project
management. The paper would provide the strategies to implement the actions required for
efficient project management and the communication plan for stakeholders.
Discussion
The Enterprise Environmental factors are the unfavorable conditions which are not in the control
of the organization and can influence the project management. The EEF is both internal and
external in nature. The consideration of enterprise environmental factors is important at the
initialization of the project (Walker, 2015). This paper will consider the Quasar Communication,
Inc. which is the largest communication company in order to present the impact analysis.

3IMPACT ANALYSIS REPORT
Evaluation of the Internal and External Factors and their Impact on the project
Management
External Factors:
The factors that affect the organization from outside or which are external to the
organizational entities are called external factors. The various examples of external factors can
be social, political, legal, economic and environmental. The external factors affecting the project
management can be described with the help of PESTLE analysis.
Political Factors: The research and development department of Quasar are trying to introduce
new technologies and products which are likely to get affected by the current political scenario
of Israel. The foreign trade policies can affect the export and import of the products and services
of Quasar Communication Inc. The consequences of these political factors can be changed in the
infrastructure of the company, trade policies and productivity (Carvalho, Patah & Souza, 2015).
Economic Factors: The economic factors that affect the communication based company quasar
are increasing the productivity of developing countries, increase in the rate of interest,
availability of labor and globalization. The company is required to assess the economic status
and fluctuation report of the country with whom they are dealing.
Social Factors: There is a demand for quality products with the improvement in communication
technology, and this situation increases the competition for Quasar. The awareness of ethics and
is essential for a communication based company as it is important to provide privacy to the
customers. The impact of the social factors can be that the company requires modification in
their services in order to compete effectively with the emerging communication based
companies.

4IMPACT ANALYSIS REPORT
Legal factors: The Quasar is involved in the marketing of cellular gateway terminal to the
different organization and government agencies. The consequences of the legal factors on the
Quasar are that they should increase consumer protection and should abide by legislations for
immigration laws.
Internal Factors
The factors that affect the organization internally are the project manager, project
members, culture, resources, customer, structure and the stakeholders. The various internal
factors that affect the project management in Quasar Inc. can be described in terms of weakness
and opportunities as follows:
Customers: Customers of Quasar Inc. are the significant internal factor that affects the project of
the company. The impact analysis of customers can be achieved by understanding the weakness
and opportunities of the company. The problems that can be faced by the customers are lack of
engagement, a sudden change in project and delay in the delivery. The opportunities that the
company can provide are enhanced technology, quality products and better services to the
customers.
Project Management and Team Members: The project and team members can affect the
control over the manager over the project. The threat of project management and team to the
Quasar communication can be ineffective communication, the absence of integration among
various project, poor structuring of resource planning, poor authority and lack of priority for the
project management (Marcelino-Sádaba, González-Jaen & Pérez-Ezcurdia, 2015). The
consequences of these factors can be decreased in the productivity and integrity of the company.

5IMPACT ANALYSIS REPORT
The structured collaboration and integration can be helpful for effective project management.
The process of formal sharing of information among the team members can be helpful.
Culture and Structure: The Quasar Inc. is having the benefits of being a leading organization
for 30 years and revenue of 350 million dollars. In spite of having these strengths, the company
faces problems such as the weakness in the governance, fragmented structure, unclear authority
and the reluctance to change. The company can provide a better structure and work culture for
the team members.
Strategies to Implement the Appropriate Actions for Project Management:
Alignment of the Strategy: It is important to align the requirement of the project and the
process to be adopted. The project manager should define the objectives, goals and outcomes of
the project in order to achieve proper implementation of the project.
Effective Communication with the team: The basic requirement of the project management is
clear and brief communication with the team members and the relevant stakeholders. This will
lead to clarification of misconception and doubts among the team members (Too & Weaver,
2014). The team member should understand the authority to whom they should report in case of
specific confusion. It is important to discuss the vision of the authorities behind the strategic
decision and abide by the same.
Forming High Performance Team: The project manager should be capable of forming a team
who can perform efficiently and understand the requirements. The team members in the case of
Quasar Inc. are likely to avoid the instructions of the program manager as reported by the
manager. Thus it is important to form a team who are responsible and abides by the rules and
laws.

6IMPACT ANALYSIS REPORT
Monitoring Performance and Progress: The project manager in the case of Quasar Inc. is not
effective in monitoring the progress and performance of the team members. The company can
take help of meetings and documents to monitor the project (Mir & Pinnington, 2014). The
issues occurring during the project can be addressed to the team members in the meetings and
with the help of emails.
Project Lead: The team members should listen to the leader of the project for proper
implementation of the project in the Quasar Inc.
Acknowledging the Achievements: The breakdown of the project in the number of phases can
increase the ease of achieving the project target. The team members and the project manager
should acknowledge the achievement of each phase of the project.
Maintain the Integrity of the Team: The team leader or team members should consider each
and every member of the team at the time of taking any project related decision. The concept of
giving priority to the decision of a single member or leader is not acceptable in the case of
project management.
Communication Plans and Outcomes to Diverse the Stakeholders
The communication plan and outcomes that can be used to diverse the stakeholders are:
Reporting: The process of reporting is helpful for demonstrating the proper running of the
project. It is the duty of the project manager to make reports and schedules for the project. The
process of reporting includes graphs and bar charts of the progress of the project. The efficient
reporting can be done by providing the information like the status report of the project,
requirements of the stakeholders and audit reports (Scandelius & Cohen, 2016).

7IMPACT ANALYSIS REPORT
Marketing and PR: The communication process includes marketing and public relations. The
strategies that can be used are projected newsletter, creating awareness, testimonials and project
investigation. Effective PR campaign should be used to properly communicate with the
stakeholders.
Purposeful communication: This is the method of planned communication in order to inform
stakeholders about starting a new plan. The network to build pressure through the stakeholders is
important for effective communication (Beringer, Jonas & Kock, 2013). This type of
communication can be useful for taking the review of stakeholders at the time of risk
management. This kind of strategic approach would be efficient for the proper communication
with the stakeholders and can have a positive effect on the project management of the company.

8IMPACT ANALYSIS REPORT
Conclusion
It can be concluded that the above paper is efficient in evaluating the internal and
external Enterprise Environmental factors. The paper discusses the factors with the help of Pestle
and SWOT analysis method. It provides a brief idea about the impact of social, political and
economic factors on the project management. The project efficiently addresses the problems
faced by the project manager of the Quasar Communication Inc. It can be concluded that the
paper provides a proper understanding of the methods that a project manager and organization
can adopt to adopt appropriate actions for project management. The stakeholders are the most
significant external entity of an organization, and thus it is important to draft a communication
plan to engage the stakeholders. Therefore, it can be concluded that paper provides a concise
idea of project management and Enterprise Environmental factors.

9IMPACT ANALYSIS REPORT
References:
Beringer, C., Jonas, D., & Kock, A. (2013). Behavior of internal stakeholders in project
portfolio management and its impact on success. International Journal of Project
Management, 31(6), 830-846.
Bryde, D., Broquetas, M., & Volm, J. M. (2013). The project benefits of building information
modelling (BIM). International journal of project management, 31(7), 971-980.
Carvalho, M. M., Patah, L. A., & de Souza Bido, D. (2015). Project management and its effects
on project success: Cross-country and cross-industry comparisons. International Journal
of Project Management, 33(7), 1509-1522.
Chen, Y., Wang, Y., Nevo, S., Jin, J., Wang, L., & Chow, W. S. (2014). IT capability and
organizational performance: the roles of business process agility and environmental
factors. European Journal of Information Systems, 23(3), 326-342.
Marcelino-Sádaba, S., González-Jaen, L. F., & Pérez-Ezcurdia, A. (2015). Using project
management as a way to sustainability. From a comprehensive review to a framework
definition. Journal of cleaner production, 99, 1-16.
Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking
project management performance and project success. International journal of project
management, 32(2), 202-217.
Scandelius, C., & Cohen, G. (2016). Achieving collaboration with diverse stakeholders—The
role of strategic ambiguity in CSR communication. Journal of Business Research, 69(9),
3487-3499.

10IMPACT ANALYSIS REPORT
Shaul, L., & Tauber, D. (2013). Critical success factors in enterprise resource planning systems:
Review of the last decade. ACM Computing Surveys (CSUR), 45(4), 55.
Too, E. G., & Weaver, P. (2014). The management of project management: A conceptual
framework for project governance. International Journal of Project Management, 32(8),
1382-1394.
Walker, A. (2015). Project management in construction. John Wiley & Sons.
Womack, J. P., & Jones, D. T. (2015). Lean solutions: how companies and customers can create
value and wealth together. Simon and Schuster.