Project Management Methodologies: Implementation and Benefits Report

This report examines the implementation of project management methodologies across three distinct organizations: a financial services company, a building society, and a technology services provider. The report explores the adoption of ICT technologies, Agile methodology, and Extreme Programming, respectively, to improve operational efficiency and address specific challenges. It details the implementation plans, identifies challenges encountered, and proposes mitigation strategies. The benefits of each methodology, such as enhanced financial transactions, improved customer satisfaction, and increased project agility, are also discussed. The report concludes by highlighting the importance of adapting project management approaches to the unique needs of each organization, emphasizing the role of innovation and strategic alignment in achieving successful project outcomes. The report also includes implementation plans, challenges, and benefits for each organization.

Master of project management
2017

Contents
Introduction:...............................................................................................................................2
Description:................................................................................................................................2
Challenges in the implementation of the project management methodologies:........................4
Identification of the difficulties and mitigation strategies used for implementation:................5
Benefits of the project methodologies for the organization.......................................................6
Conclusion..................................................................................................................................8
References..................................................................................................................................9
Appendix 1:..............................................................................................................................10
Appendix 2:..............................................................................................................................12
Appendix 3:..............................................................................................................................14
Appendix 4:..............................................................................................................................16

Introduction:
The innovation and creation is required in carrying out fruitful business operation for the
successful completion of the project. The change in the technology can bring the change in
the business activity performance (Langey, 2012). The survivability of the organization
depends on the methods opted for managing the business activities and the mitigation
schemes used for overcoming the risks associated with the project. There are three
organizations which are different in their working curriculum want to adopt project
management methodology. The organization 1 is dealing with the financial services with the
limited number of employees about to be 80. The regulatory framework is used by the
organization for governing the policies of the business (Zuo, 2014). The organization 2 is
dealing with the building society with the number of employees about to be 600. The existing
working curriculum of the organization is based on Regulation authority-regulatory
performance framework. The organization 3 is dealing with the technological services with
the number of employees about to be 1200. The existing working curriculum of the
organization is based on capability maturity model integration. The companies want to
transform their working culture with the innovative practices of project management
methodology.
Description:
The organizations are looking forward for developing common framework of project
management in relation with conceptual design and associated terminology (Vaughan, 2013).
The agile methodology should be adopted by the organization to overcome the complexity of
the project in completion the project activities within the allocated time.
Implementation Plan and methodologies for the organizations:
Organization 1:
The focus should be given on the external and internal factors which are responsible for
demanding the change of working tactics (Khalil, 2015). They are categorised as change in
the perception of the top management, availability of the financial resources, in-house
capability of the experts, involvement of expert staff, changing the strategic context of the
business, improving the quality of the product, and others. The working of the organization 1
can be improved with the deployment of ICT technologies within the working structure of the

business. The internal and external factors are responsible for the deployment of the ICT
technologies. The internal factors are categorised as technological factors and organizational
factors. The change in technology helps in managing the size, managerial structure and
availability of the resources. The external factors are categorised as competitors, marketing
strategies, and environmental factor. The financial services of the organization can be
enhanced by developing the central database for performing financial transaction with
accuracy (Guerin, 2012). It helps in broadening the regulatory compliance and security
program of the organization. The electronic trading can be easily performed. The diagram in
the appendix shows the framework of adopting ICT working structure for changing the
working scenario of the organization 1.
Organization 2:
There are five key domains which should be taken into consideration for the deployment of
agile project methodologies which are classified as changes in the IT architecture, strategies
deployed for IT infrastructure, changing need and requirement of the business and customers.
Investment in implementing new IT tools and technologies, and setting of priority associated
with the working process. The companies want to transform their working culture with the
innovative practices of project management methodology. The organization 2 is dealing with
building society which is different from project to project according to the requirement of the
construction. It is a large organization consisting of 600 employees. Agile methodology
works best in overcoming the problems of current working structure and enhances the
delivery of the project within the specified time and costs (Bal, 2013). The key areas of this
methodology is development of iterative program, organization of the team, improving
quality of the process integration, collecting feedback, efficient in performs unit testing, and
make the project ready for change according to the changing requirement of the customers.
Monitoring and controlling can be effectively done with the deployment of agile
methodologies (Wuest, 2015). The implementation of the agile methodology in the working
curriculum of the organization 2 includes the following to be taken into consideration:
 The importance of the agile principles in the setting of the business activity plan
(Mishra, 2011)
 The desirable behaviour for the agile methodology
 Funds required for the adoption of the agile methodology
 The new business opportunities can be created with the deployment of it

 Information required to be shared across the project
 The technical guidelines which are provided by the agile methodology
 The technical choices which are provided by the agile methodology
 Collaboration between the team members
 Strategic approach which can be used by the organization
Organization 3:
The changing in the business strategy helps developing Communication Bridge between top
managers and the technical executives (Kujala, 2014). The integration of the technical
choices helps in raising the satisfaction level of the customers and other associated
stakeholders. The diagram in the appendix shows the implementation plan of the extreme
programming in the working structure of the company. The extreme programming
methodology is used by the organization 3 for handling the technical services efficiently by
improving the quality of the software to handle the staff of 1200 employees. The satisfaction
of the customers can be increased by deploying the checkpoints in proving best technical
services. The system testing, coding, and unit testing should be employed in each phase of the
project life cycle (Perkins, 2014).
There are three phases involved in the deployment of the project management methodologies
which are categorised as deployment of the functional model in the iteration phases,
designing and building of the iteration phase, and implementation phase. In the functional
model of the iteration phase involves the designing of the time management, the particiapnts
should take part in the project development meeting, the monitoring of the team should be
done considerably, and the implementation plan for the deployment of iteration phase of
functional model. The designing and building iteration phase focuses on development of the
time deliverables for the monitoring of the team. The implementation phase focuses on
managing the system migration to the operational environment. The relevant parties should
signoff the approval of the project methodology within the working curriculum of the
organization. The performance of the project can be reviewed with the post implementation
plan by changing working project methodologies.
Challenges in the implementation of the project management methodologies:
Organization 1:

The challenges involves in the implementation of the ICT technologies in the working
structure of the organization 1 are categorised as inappropriate use of connection between
participating units, inadequacy in the realization of the enterprise issues, inadequacy in the
supply of the resources, no arrangement of training and development program, people are
unwilling to change their traditional working structure, team members are not having
expertise in IT. The project sustainability is the major challenge for developing new level of
growth.
Organization 2:
The challenges which are associated with the application of agile methodologies in the
organization 2 are that the quality of the software used cannot be ignored, the sprint module
integration testing is not performed adequately in the working curriculum of the organization,
the quality of the code helps the develop to cope up with the lagging deadlines, the disruption
in the team management cannot be efficiently handled by traditional SDLC, and others.
Organization 3:
The extreme programming does not provide the proper structure and the required
documentation needed for the project (Zhang, 2015). The software design is not sufficient for
deploying the activities correctly. The handling of the cultural challenges is the major
problem in deployment of the extreme programming. The legacy code, use of testing private
methods, practicing of the adoption order, use of testing guidelines, deployment of the unit
test approach, management of the spare time, development of the metaphor architecture,
deployment of the dependency management, and others are some the challenges which exist
with the implementation of the extreme programming.
Identification of the difficulties and mitigation strategies used for implementation:
Organization 1:
The traditional approach of designing dependent on the requirement specification phase is
used. The metaphors and standard should be followed for developing the code for the
implementation of the ICT technologies in the working curriculum of the organization.
Acceptance testing is carried for analysing the performance of the organization with the
deployment of the ICT technology.

Organization 2:
The parallel iteration should be followed for knowing the change in requirement of the
customers. The customer acceptance test should be performed to check the satisfaction level
of the customers. The periodic arrangement of meeting with the customers helps in
identifying the risks associated with the project. Monitoring and controlling can be
effectively done with the deployment of agile methodologies
Organization 3:
The arrangement of meeting between customer and project manager helps in knowing the
actual requirement. The critical path approach is used for mitigating the risks associated with
the planning of implementing the extreme programming. The functionality can be added to
resolve the risks associated with the project. The metaphor architecture should be deployed
for ensuring the compatibility of the participants and the participating units. The integration
of the codes helps in optimizing the efficiency of developing the project with minimum
errors. The customer specification plan should be analysed to cope up with the integration
testing used for implementing the extreme programming project methodology for enhancing
the efficiency of the technical services provided by the organization.
Benefits of the project methodologies for the organization
Organization 1:
The financial services of the organization can be enhanced by developing the central database
for performing financial transaction with accuracy (Hong, 2015). It helps in broadening the
regulatory compliance and security program of the organization. The electronic trading can
be easily performed. The revenues can be increased with the increasing rate of electronic
trading volumes. The merger and acquisition can be easily managed (Rangan, 2012). The
multiple accessing can be provided for providing benefit to the customers. The trading of the
organization can be improved to a very high extent. The success of the business can be
depends on the innovation in the information technology. The efficiency of the digital
marketing can be improved. The innovation paradigm helps in embracing the business
planning. The global sales can be improved with the use of effective marketing strategies.
The systematic management of the process can be efficiently managed with the use of ICT
technologies. The real time monitoring of the system can be done. The 24 hours customer

support facility is provided. The complex problem of the organization can be efficiently
managed with the use of ICT technologies.
Organization 2:
The implementation of the agile methodology in the working curriculum of the organization
changes the complete scenario of the enterprise. The deployment of the agile project
methodology helps in analysing the requirement of the customers to it full extent. The
customers can place their requirement at any time. Their request is taken into consideration to
change the working process accordingly. It customer requirement can be completely satisfied
with the completion of the project. The requirement analysis phase focuses on the new risks
associated with the project at the early stage of the project which helps in developing
proactive risk mitigation action plan. This methodology is the engineering centric approach
which works in the direction to provide high quality technical services to the demanding
customers. The great agility is provided to the project completion because it deploys the
iterative lifecycle to accommodate the required changes in the working process of the project.
The business environment can be changed according to the value proposition associated with
the project. It helps in fulfilling the satisfaction level of the customers to its full extent. The
high level requirement of the customer can be elaborates throughout the lifecycle of the
project. The project starts with getting the rough estimation of the customers requirement, in
the lateral stages the required changes can be done. This process helps in completing the
project at faster rate with the customer involvement in every phase of the project. The raising
limits of customer satisfaction helps in motivating the employees by getting fruitful result of
their hard work. The open discussion should be supported for resolving issues and conflicts.
The project completion depends on the negotiation process opted by the project team. The
production of the team can be improved by providing technical services, designing error free
environment, and testing of the stages. The refining of the process is done with the every
iterative phase undertaken, the good quality software can be developed which is fit for the
purpose, easy to use, composed of less defects, increasing reliability and accuracy of the
project. The project is completed within the allocated budget and time. The visibility of the
management can be done by providing the road maps of the project.
Organization 3:
The deployment of the extreme programming methodology helps in the development of the
better code for the completion of the project. The moral of the team workers can be improved

by developing less error prone codes. The design can be converted to the reality with ease
without any changes required. The resilient flow helps in developing the project without any
interruption. The mentoring of the project can be easily done with the deployment of
knowledge to facilitate the technical services provided to the customers. The efficiency of the
work can be improved with the better coordination and control among the participating units
of the project. The high level requirement of the customer can be elaborates throughout the
lifecycle of the project. The project starts with getting the rough estimation of the customers
requirement, in the lateral stages the required changes can be done. This process helps in
completing the project at faster rate with the customer involvement in every phase of the
project. The critical path approach is used for mitigating the risks associated with the
planning of implementing the extreme programming. This methodology is the engineering
centric approach which works in the direction to provide high quality technical services to the
demanding customers. No extra infrastructure is required for the deployment of the extreme
programming within the working curriculum of the organization.
Conclusion
From the research and analysis, we concluded that the working of the organization 1 can be
improved with the deployment of ICT technologies within the working structure of the
business. Agile methodology works best for the organization 2 in overcoming the problems
of current working structure and enhances the delivery of the project within the specified time
and costs. The extreme programming methodology is used by the organization 3 for handling
the technical services efficiently by improving the quality of the software to handle the staff
of 1200 employees. The survivability of the organization depends on the methods opted for
managing the business activities and the mitigation schemes used for overcoming the risks
associated with the project The great agility is provided to the project completion because it
deploys the iterative lifecycle to accommodate the required changes in the working process of
the project. The production of the team can be improved by providing technical services,
designing error free environment, and testing of the stages. The change in technology helps in
managing the size, managerial structure and availability of the resources. The project
management methodology helps in diagnosis the direction of the project that it is going right
or wrong. The motivation and morale of the project team can be improved which helps in
bringing coordination among the activities which in turn increases the profitability ration of
the organization.

References
Bal, M. (2013). Stakeholder engagement: Achieving sustainability in the construction sector.
1st ed. [ebook]. [Accessed 12 Sep. 2017].
Guerin, D. (2012). Project management methodologies in construction management. 1st ed.
[ebook]. [Accessed 12 Sep. 2017].
Hong, T. (2015). Strategies for successful information technology adoption in small and
medium sized enterprise. 1st ed. [ebook]. [Accessed 12 Sep. 2017].
Khalil, C. (2015). A governance framework for adopting agile methodologies. 1st ed.
[ebook]. [Accessed 12 Sep. 2017].
Kujala, J. (2014). Challenges for adopting agile methods in a public organization. 1st ed.
[ebook]. [Accessed 12 Sep. 2017].
Langey, M. (2012). Delivering on strategies: The power of project portfolio management. 1st
ed. [ebook]. [Accessed 12 Sep. 2017].
Mishra, D. (2011). Complex software project development: Agile method adoption. 1st ed.
[ebook]. [Accessed 12 Sep. 2017].
Perkins, T. (2014). Project management for the financial service industry. 1st ed. [ebook].
[Accessed 12 Sep. 2017].
Rangan, K. (2012). Why every company needs a CSR strategy and how to build it. 1st ed.
[ebook]. [Accessed 12 Sep. 2017].
Vaughan, P. (2013). System implementation success factors: It is not just the technology. 1st
ed. [ebook]. [Accessed 12 Sep. 2017].
Wuest, F. (2015). Organizing for project management. 1st ed. [ebook]. [Accessed 12 Sep.
2017].
Zhang, L. (2015). The practical adoption of agile methodologies. 1st ed. [ebook]. [Accessed
12 Sep. 2017].

Zuo, J. (2014). Approaches for implementing ICT technologies within the construction
industry.. 1st ed. [ebook]. [Accessed 12 Sep. 2017].
Appendix 1:
Implementation of the project management methodology and level of management activity
Implementation of
the Project
management
methodology
Organization 1 Organization 2 Organization 3
The working of the
organization 1 can be
improved with the
deployment of ICT
technologies within
the working structure
of the business. The
internal and external
factors are
responsible for the
deployment of the
ICT technologies.
The internal factors
are categorised as
technological factors
and organizational
factors. The change
in technology helps
in managing the size,
managerial structure
and availability of
the resources. The
external factors are
categorised as
The organization 2 is
dealing with building
society which is
different from project
to project according
to the requirement of
the construction. It is
a large organization
consisting of 600
employees. Agile
methodology works
best in overcoming
the problems of
current working
structure and
enhances the delivery
of the project within
the specified time
and costs (Bal,
2013). The key areas
of this methodology
is development of
iterative program,
organization of the
The extreme
programming
methodology is used
by the organization 3
for handling the
technical services
efficiently by
improving the quality
of the software to
handle the staff of
1200 employees. The
satisfaction of the
customers can be
increased by
deploying the
checkpoints in
proving best
technical services.
The system testing,
coding, and unit
testing should be
employed in each
phase of the project
life cycle (Perkins,

competitors,
marketing strategies,
and environmental
factor. The financial
services of the
organization can be
enhanced by
developing the
central database for
performing financial
transaction with
accuracy (Guerin,
2012). It helps in
broadening the
regulatory
compliance and
security program of
the organization. The
electronic trading can
be easily performed.
team, improving
quality of the process
integration,
collecting feedback,
efficient in performs
unit testing, and
make the project
ready for change
according to the
changing
requirement of the
customers.
2014).
Areas covered Defining the project
work
Assignment of the
roles and
responsibilities
Testing and quality
assurance program
Project
administration and
control
Understanding of the
project management
tasks
Knowing of the
customer
requirement
Development of the
agile programming
methodology
The changes can be
done according to the
Development of the
project process
disciplines such as
analysis, planning,
designing, and
implementation.
Development of the
extreme
programming
methodology
Change management