Project Plan: Global Personal Marketplace - DoIT Project Management

This project plan outlines the execution and control of a project, facilitating communication among stakeholders and documenting schedule baselines. It details key assumptions, project approach, work plans, and control plans. The work breakdown structure identifies project tasks, while the staffing plan details resource allocation. The project schedule is presented via a Gantt chart, and the project budget describes cost estimates. Control plans cover communications, quality management, change management, issue management, and risk management. The plan includes a project organization chart and appendices with supporting information like a review team list and detailed plans for each control area. The project aims to improve project management within the Division of Information Technology (DoIT), supporting faculty, staff, and students through IT advancements and outstanding customer service.

Project Plan
Project Name:
Global Personal Marketplace
Prepared By: Name1 - Project Manager
Title: Project Manager
Date: Jul 10, 2018

Project Plan Approval Signatures
Project Name: Project Management Improvement
Project Manager
_______________________________________ __________________
(Signature) (Date)
Name1 - Project Manager
DoIT Project Manager
Division of Information Technology – Systems Engineering and Operations
Project Sponsor
_______________________________________ __________________
(Signature) (Date)
Name2 - Project Sponsor
DoIT Process Manager
Division of Information Technology – CIO Office
Executive Sponsor
_______________________________________ __________________
(Signature) (Date)
Name3 - Executive Sponsor
Associate CIO
Division of Information Technology – CIO Office
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Global Personal Marketplace | Project Plan
Document Change Control
The following is the document control for revisions to this document.
Version
Number
Date of
Issue Author(s) Brief Description of Change
V1.0 July
2005
Name1 - Project
Manager
Approved version.
Definition
The following are definitions of terms, abbreviations and acronyms used in this
document.
Term Definition
CIO Chief Information Officer
DoIT Division of Information Technology
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Global Personal Marketplace | Project Plan
Table of Contents
1. PROJECT PLAN OVERVIEW AND CRITICAL
ASSUMPTIONS....................................................................1
2. PROJECT WORK PLANS.................................................2
2.1 WORK BREAKDOWN STRUCTURE...........................................2
2.2 STAFFING PLAN.................................................................3
2.3 PROJECT SCHEDULE............................................................6
2.4 PROJECT BUDGET...............................................................8
3. PROJECT CONTROL PLANS............................................9
3.1 COMMUNICATIONS PLAN......................................................9
3.2 QUALITY MANAGEMENT PLAN...............................................9
3.3 CHANGE MANAGEMENT PLAN...............................................9
3.4 ISSUE MANAGEMENT PLAN...................................................9
3.5 RISK MANAGEMENT PLAN....................................................9
APPENDIX.......................................................................... 10
A – REVIEW TEAM.................................................................10
B – COMMUNICATIONS PLAN....................................................10
C – QUALITY MANAGEMENT PLAN.............................................10
D – CHANGE MANAGEMENT PLAN.............................................10
E – ISSUE MANAGEMENT PLAN.................................................10
F – Risk Management Plan................................................10
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Global Personal Marketplace | Project Plan
1. Project Plan Overview
The purpose of the Project Plan is to present the detail required to successfully execute
and control the project, facilitate communication among project stakeholders, and
document approved schedule baselines. The project plan is a living document and is
expected to change over time as more information about the project becomes available.
The project plan was developed based upon certain key assumptions as noted in the
Project Charter. Any changes to these assumptions may impact the project schedule,
projected costs, the project scope and/or the project quality. These assumptions are:
 The goals of this project support the vision, mission, and goals of DoIT, helping
faculty, staff and students realize their visions through the use of information
technology.
 The project helps DoIT achieve its goal of outstanding customer service.
 DoIT management actively supports improvements in each of the seven component
areas: framework, tools, project management skills, thinking, culture, politics, and
communication.
 DoIT management and staff comply with specifications for all project management
responsibilities as stated in the “Project Management at DoIT – A Social Contract”
document.
 The timeline is reasonable and doable. The phased rollout supports early success
and continued improvement. The project includes a lengthy implementation as
components are developed and implemented, followed by sustained competency
and improvements in the seven component areas.
 DoIT management assigns key project roles and adequate budget for the
development and implementation of this project.
 Effective, adequate, and appropriate levels of communication occur between DoIT
management, the sponsor, and the project team during all phases of the project.
 The framework deliverable avoids excessive detail to ensure common
understanding, flexibility, and adoption.
 The deliverables of the project are implemented DoIT-wide, supporting many
diverse functional groups, projects, and customers.
Example –Project Plan v2.2 Page 1

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Global Personal Marketplace | Project Plan
Project Approach
This section should outline the way you will roll out the technology, including the
highest level milestones.
For example:
Phase I: Secure agreement with vendors (L3 and Tiburon)
Phase II: Order/Install Equipment
Phase III: Install/Test Software
Phase IV: Conduct Hardware/Software Testing
Phase V: Conduct Training
Phase VI: Implement ARS/AFR
Example –Project Plan v2.2 Page 2

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Global Personal Marketplace | Project Plan
2. Project Work Plans
2.1 Work Breakdown Structure
The work breakdown structure identifies the project’s tasks to provide a framework for
organizing and managing the work of the project.
Global Personal Marketplace –Project Plan v1.0 Page 3
Project
Management
Initiative
Initiate Project
Develop Project
Charter
Plan Project
Develop Work
Plan
Develop Project
Control Plan
Finalize Project
Plan and Gain
Approvals
Develop
Work
Breakdow
n
Develop
Project
Staffing
Plan
Develop
Project
Schedule
Develop
Project
Budget
Develop
Quality
Management
Plan
Define Scope
Define
Requirements
Define High-
Level Roles
Define High-
Level Budget
Identify High-
Level Control
Strategies
Finalize Charter
Develop
Communicatio
n Plan
Execute and
Control Project
Design
Content
formats
Build the
Framework
Test the
Framewor
Design the
Framework
Define
stages
and
activities
Design
web
Delivery
Tool
Write the
content
Review
content for
quality
Build web
tool
prototype
Test
web
usab
Test
cont
usab
Adju
and
cont
base
feed

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Global Personal Marketplace | Project Plan
2.2 Staffing Plan
The purpose of the staffing plan is to make certain the project has sufficient staff with
the right skills and experience to ensure a successful project completion.
Role Requirements
The following is a detailed breakdown of the roles required to execute the project. It
includes: the project role, the project responsibility of the role, skills required, number
of staff required to fulfill the role, the estimated start date and the expected duration
the staff resource will be needed on the project.
Role Project
Responsibility
Skills Required Number
of Staff
Required
Estimated
Start Date
Duration
Required
FY05-06
Project
Team
Project
Manager
Lead team, report
status
Project
Management
1 7/1/05 6 months
Core
Team
Review
deliverables, assure
quality
Project
Management
4 9/1/05 4 months
Content
Developer
Create framework
content
Research and web
writing skills
1 9/1/05 4 months
Web
Designer
Design web-based
performance mgmt
tool
Web design, web
writing skills
1 10/1/05 3 months
Web
Developer
Build the web-
based performance
management tool
Web
development
1 11/1/05 2 months
Review
Team
Evaluate
deliverables,
promote use
Project
Management
experience
20 11/1/05 2 months
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Global Personal Marketplace | Project Plan
Staff Assigned to Roles
The following is a detailed breakdown of the actual staff assigned to the project role, the
amount of Full Time Equivalent (FTE) requested for the role, the actual FTE acquired, the
labor rate and unit of the labor rate for the resource and the source from which the
resource is recruited.
Role Name Requeste
d
FTE
FY05-06
Acquired
FTE
FY05-06
Rate Rat
e
Unit
Source
Project
Team
Project
Manager
Name1 -
Project
Manager
1.00 1.00 $85 hou
r
DoIT - Systems
Engineering
Operations
Core
Team
Name4 .10 .10 $70 hou
r
DoIT- Network Services
Name5 .10 .10 $70 hou
r
DoIT – Enterprise
Internet Services
Name6 .10 .10 $70 hou
r
DoIT–Data Resource
Management
Technologies
Content
Developer
Name6 .90 .90 $70 hou
r
DoIT–Data Resource
Management
Technologies
Web
Designer
Name7 .05 .05 $75 hou
r
Academic Technology
Solutions
Web
Developer
tbd .05 .00 $65 hou
r
Academic Technology
Solutions
Review
Team
(20
reviewers
)
Various
Project
Managers
.10 .10 $70 hou
r
See Appendix A for
detail list
Total 2.40 2.35
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Global Personal Marketplace | Project Plan
Staff Resource Loading Chart
The following includes the estimated effort in Full Time Equivalent (FTE) days required
by month for each staff resource assigned to the project.
FY05-06 FTE in Days
Role
Number
of Staff
Required
July Aug Sept Oct Nov Dec Total
Project Manager 1 15.00 15.00 15.00 15.00 15.00 15.00 90.00
Core Team
Members
4 4.50 4.50 4.50 4.50 18.00
Content
Developer
1 13.50 13.50 13.50 13.50 54.00
Web Designer 1 3.50 1.50 1.50 6.50
Web Developer 1 5.00 5.00 10.00
Review Team 20 10.00 10.00 20.00
Total 15.00 15.00 33.00 36.50 49.50 49.50 198.50
Training Needs
The following are the detailed training needs to bring staff to a level of skill required for
project execution.
Role/Staff Resource Training Need Timefram
e Needed
Anticipate
d Cost
Suggested
Vendor/Method
Content Developer
– Name6
Writing For Web By
10/1/05
$2000 Vendor -
Information
Mapping
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Global Personal Marketplace | Project Plan
PROJECT ORGANIZATION CHART
The project organization chart is a graphical picture of the organization and reporting
relationships of the project.
Global Personal Marketplace –Project Plan v1.0 Page 7
DoIT
CIO Office
Stakeholder
Tech
Directors
Project Sponsor
Name2 - Project
Sponsor
Network
Services
Core Team
Name4
Enterprise
Internet
Services
Core Team
Name5
Academic
Technology
Solutions
Web
Designer
Name7
Academic
Technology
Solutions
Web
Developer
tbd
Various DoIT
Departments
Reviewers
See
appendix for
full list
System
Engineering
and
Operations
Core Team/
Content
Developer
Name6
Stakeholder
Operations
Directors
Stakeholder
Round Table
Project Manager
Name1 - Project
Manager Stakeholder
MTeam
DoIT Management
Project Team

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Global Personal Marketplace | Project Plan
2.3 Project Schedule
This section includes a Gantt chart and a project schedule for the project.
Gantt Chart
The Gantt chart graphically represents a project by showing each task as a horizontal bar whose
length is the time needed to complete the task.
Project Management Improvement Project – Phase 1
2005 2006
June July August Sept Oct Nov Dec Jan
1 Initiate Project
1.1 Develop Project Charter
2 Plan the Project
2.1 Develop Work Plan
2.2 Develop Project Control Plan
2.3 Finalize Project Plan and Gain
Approvals
3 Execute and Control
3.1 Design Framework
3.2 Build the Framework
3.3 Test the Framework
3.4 Implement Framework
4 Close the Project
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