Project Management Information System Implementation Project

Desklib provides solved assignments and past papers to help students succeed.

Contents
Assessment 1..............................................................................................................................3
Project Scope..........................................................................................................................3
Stakeholder Management Plan...............................................................................................3
WBS Chart.............................................................................................................................5
Communication Plan..............................................................................................................6
Risk Analysis.........................................................................................................................6
Procurement Plan...................................................................................................................8
Gantt chart..............................................................................................................................9
Critical Path..........................................................................................................................10
Critical Chain.......................................................................................................................10
Assessment 2............................................................................................................................11
Executive Summary.............................................................................................................11
Introduction..........................................................................................................................12
Project Methods...................................................................................................................13
Waterfall Methodology........................................................................................................14
PRINCE2..............................................................................................................................14
Contrast Methods.................................................................................................................16
Applicability.........................................................................................................................18
References................................................................................................................................21
List of Figures
Figure 1: WBS chart...................................................................................................................5
Figure 2: Gantt chart..................................................................................................................9
Figure 3: Critical Path..............................................................................................................10
Figure 4: Critical Chain............................................................................................................10
Figure 5: Agile method............................................................................................................13
Figure 6: Waterfall method......................................................................................................14

Figure 7: Prince2 Method.........................................................................................................15
Figure 8: Agile Development steps..........................................................................................19
List of Tables
Table 1: ROM estimation...........................................................................................................3
Table 2: Stakeholder Mangement Plan......................................................................................3
Table 3: Communication Plan....................................................................................................6
Table 4: Comparison Table......................................................................................................16

Assessment 1
Project Scope
Implementation of a project management system using an information system can help in this
objective. Main requirements for this project will be creating a server-client network
connection with every 20 PCs assembled with windows 10 and having Project management
software in it.
Table 1: ROM estimation
Name Start Finish Remaining Work
Sponsor Mon 8/26/19 Thu 11/28/19 64 hrs
Manager Mon 8/26/19 Thu 11/28/19 160 hrs
IT experts Tue 9/10/19 Wed 11/27/19 456 hrs
Managing team Wed 8/28/19 Fri 11/22/19 176 hrs
Helpers Mon 9/16/19 Wed 11/27/19 104 hrs
Stakeholder Management Plan
Table 2: Stakeholder Mangement Plan
Stakeholder Role Interes
t
Influenc
e
Stakeholde
r Goal
Stakeholder
Contributio
n
Way to
Manage
Sponsor Providing
project
requiremen
t and
supporting
financially
3 3 Providing
aim and
deliverables
.
Financial
support
-
Manager Handling
the project
and its
milestones.
3 3 Handling
project,
Conduction
meetings
Successful
delivery of
milestones
By
providing
the
importance
of the
project
IT Experts Handling
the
technical
2 3 Solving IT
sector
issues
Completion
of IT related
work
Project
significanc
e and

part and
providing
solutions to
IT-related
issues.
benefit
Managemen
t Team
Managing
project in
guidance
of project
manager
3 1 To achieve
all aims and
objects of
milestones
in guidance
of project
manager
Providing
successful
delivery of
project
Project
significanc
e and their
benefits by
project
Helpers Providing
needed
help to
experts in
project
1 1 Providing
needed help
to experts in
project
Support to
the experts in
project
Project
significanc
e and
benefit
Internet
Provider
To provide
the internet
connection
to the
Informatio
n system
setup.
2 3 Internet
service is
the main
requirement
for the
connection
to be
successful.
The ISP
provider
will be
providing
network
access to
PCs.
Internet
service to
PCs.
Client-to-
Server
connection
setup.
Project
significanc
e should be
provided to
them along
with the
benefits
that they
can have
by
providing
internet
access.

WBS Chart
Figure 1: WBS chart
Information System
Requirements
Gathering
Project scope
Project significance
Fact findings
Opportunity Analysis
Listing requirements
Time and Budget
discussion
Brainstorming
Project Approval
Milestone:
Requirements
Gathering
Server Installation
Purchasing Local
server
Installing Modems
Personalisation of
network
Firewall Installation
Milestone: Server
Installation
Installation of Server
Software
Installing cables
Providing LAN access
Server-Client
configuration
Server software
installation in each PC
Milestone: Installation
of Server Software
Client PC setup with
windows 10
System Arrangement
Installing systems
Windows 10
installation on 20 PCs
Connecting 20 PCs to
purchased server
Milestone: Client PC
setup with windows 10
Client Project
Software Installation
on each PC
Setting Up PCs
Purchasing Project
software
Installing Project
Software on each PC
Software configuration
Milestone: Client
Project Software
Installation on each PC
Test of each PC
Assembly testing
Network testing
Connectivity & Firewall
testing
Client-to-client sharing
testing
Client-to-server
sharing testing
Project Software
working Testing
Milestone: Test of
each PC
Parse and Import data
Analyzing test data
Identifying issue
Issue resolution
Importing Company
Data
Milestone: Parse and
Import data
User Acceptance
testing of Application
User Testing
User Approval
Milestone: User
Acceptance testing of
Application
Training
Staff Training
Milestone: Training
Go Live Support
Server Support system
installation
Milestone: Go Live
Support
Project Review
Reviewing connection
Reviewing Server-
client connection
Sign off
Milestone: Project
Review

Communication Plan
Table 3: Communication Plan
Name Frequency Communication
Tone & length
Deliverables Communication
Channel
Sponsor Weekly Formal, Short Achieved
milestones
Email
Project
Manager
Weekly Formal, Detailed Issues and
achievements
Email and chat
Project
Management
Team
Bi-Weekly Casual, Detailed Guidance to
next milestone.
Solutions to
the issues
raising out.
Conference, Chat
and Email
IT Experts
team
Bi-Weekly Casual, Detailed Guidance to
next milestone.
Solutions to
the issues
raising out.
Conference, Chat
and Email
Helpers Weekly Casual, Short Help and
support
guidelines
Chat and Email
Risk Analysis
Consequences
Low Medium High
Occurrence
Low 1 1 2
Medium 1 2 3
High 2 3 3
Risk
ID
Risk Name Risk Description Risk
rating
Mitigation plan Risk
rating
after
Mitigation
1 Unclear Scope Unclear Scope can
lead to wrong
deliverables,
unsuccessful
completion and
many other
circumstances.
3
The scope
should be clear
and well defined
so that deliveries
can be achieved
2
2 Inaccurate Time
Estimation
Inaccurate time
estimation or
2 To mitigate this
risk, the time
1

forecast that can lead
to missing of
timelines and
milestones won’t be
achieved on time.
should be clearly
estimated
according to the
task and
depending on the
milestones. It
should be done
by project
management
experts only.
3 Inaccurate Cost
Estimation
Inaccurate cost
estimation or
forecast that can lead
to consequences like
exceeding the
budget, un-necessary
use of bought
products.
2
To mitigate this
risk, the cost
should be clearly
estimated
according to the
task and
depending on the
milestones and
product needed
for completion
of project.
1
4 No Stakeholder
Support
Stakeholders not
taking interest in the
project and not
doing their assigned
role can be a serious
risk in project 2
Providing proper
significance of
the project to the
stakeholders can
be a risk
mitigation and
the benefits that
they can achieve
by this project
can also be
mitigation plan
1
5 Under
Communication
or no
communication
Under or no
communication
between the project
team, project
manager, project
sponsor or any other
entity can lead to
unexpected
deliveries.
3
To mitigate this
risk proper
meetings should
be arranged in a
proper way like
weekly or Bi-
weekly so that
any issues, new
changes or
achievements
can be discussed.
2
6 No Training or
Improper
training
As the project is
implementing a new
information system
with project
management
software in the
company then there
2 Proper training
should be
provided to the
staff with
sufficient time so
that they can
learn to work on
1

should be proper
training for the staff
with a timeline so
that they can work
on the project.
new technology
and provide
efficient
products.
7 Unreliable
technical
components
Sometimes, project
team members can
buy products of low
quality and save
some cost for their
own. This can lead
to various issues in
the project after
completion
2
Proper checking
should be there
of every product
so that no
technical issues
can be faced
after the
completion of
the project.
1
Procurement Plan
Scope and Completion Time: This goal can be helped by implementing a design leadership
scheme using a data scheme. A server-client network link with 20 computers installed in
Windows10 and containing project management software will be the main demands for this
project. The overall estimated completion time for this project is assumed 69 days.
Requirement: For the completion of this project, requirements are 20 computer PCs with
windows 10 installed on them. These PCs will be then connected to a network using a Server-
Client connection. Project management software will be installed in each of the PC.
Implementation Sequence: Implementation will be according to the process defined in Gantt
chart. first of all the server and network connection will be implemented and after that PCs
will be assembled and installed with windows 10 in them. After that, the project management
software will be installed on each PC.
Equipment Package: Required equipment will be, 20 PCs, modem, network connection,
windows 10 and project management software.
Implementation Method: Suggested implementation method for this project is Agile
methodology (Tenstepadmin, 2016).

Gantt chart
ID Task
Mode
Task Name DurationStart Finish PredecessorsResource
Names
Cost
0 Information System 69 daysMon 8/26/19Thu 11/28/19 $54,880.00
1 1 Requirements
Gathering
9 days Mon
8/26/19
Thu
9/5/19
$7,040.00
2 1.1 Project scope 1 day Mon 8/26/19Mon 8/26/19Manager,Sponsor$640.00
3 1.2 Project significance 1 day Tue 8/27/19Tue 8/27/192 Manager,Sponsor$640.00
4 1.3 Fact findings 2 days Wed 8/28/19Thu 8/29/193 Manager,Managing team$2,240.00
5 1.4 Opportunity Analysis1 day Fri 8/30/19Fri 8/30/194 Manager,Sponsor$640.00
6 1.5 Listing requirements1 day Mon 9/2/19Mon 9/2/195 Manager,Managing team,Sponsor$1,120.00
7 1.6 Time and Budget
discussion
1 day Tue
9/3/19
Tue
9/3/19
6 Managing
team,Sponsor
$480.00
8 1.7 Brainstorming 1 day Wed 9/4/19Wed 9/4/197 Manager,Sponsor$640.00
9 1.8 Project Approval 1 day Thu 9/5/19Thu 9/5/198 Manager,Sponsor$640.00
10 1.9 Milestone:
Requirements
Gathering
0 days Thu
9/5/19
Thu
9/5/19
9 $0.00
11 2 Server Installation 6 days Fri 9/6/19Fri 9/13/19 $3,840.00
12 2.1 Purchasing Local
server
2 days Fri
9/6/19
Mon
9/9/19
10 Managing
team
$960.00
13 2.2 Installing Modems 2 days Tue 9/10/19Wed 9/11/1912 IT experts,Managing team$1,920.00
14 2.3 Personalisation of
network
1 day Thu
9/12/19
Thu
9/12/19
13 IT
experts
$480.00
15 2.4 Firewall Installation1 day Fri 9/13/19Fri 9/13/1914 IT experts $480.00
16 2.5 Milestone: Server
Installation
0 days Fri
9/13/19
Fri
9/13/19
15 $0.00
17 3 Installation of Server
Software
6 days Mon
9/16/19
Mon
9/23/19
$4,640.00
18 3.1 Installing cables 2 days Mon
9/16/19
Tue
9/17/19
16 Helpers,IT
experts
$1,600.00
19 3.2 Providing LAN
access
1 day Wed
9/18/19
Wed
9/18/19
18 IT
experts
$480.00
20 3.3 Server-Client
configuration
1 day Thu
9/19/19
Thu
9/19/19
19 IT
experts,Managing
team
$960.00
21 3.4 Server software
installation in each PC
2 days Fri
9/20/19
Mon
9/23/19
20 Helpers,IT
experts
$1,600.00
22 3.5 Milestone:
Installation of Server
Software
0 days Mon
9/23/19
Mon
9/23/19
21 $0.00
23 4 Client PC setup with
windows 10
9 days Tue
9/24/19
Fri
10/4/19
$7,520.00
24 4.1 System
Arrangement
3 days Tue
9/24/19
Thu
9/26/19
22 IT
experts,Manager
$3,360.00
25 4.2 Installing systems 2 days Fri
9/27/19
Mon
9/30/19
24 IT
experts
$960.00
26 4.3 Windows 10
installation on 20 PCs
2 days Tue
10/1/19
Wed
10/2/19
25 Helpers,IT
experts
$1,600.00
27 4.4 Connecting 20 PCs
to purchased server
2 days Thu
10/3/19
Fri
10/4/19
26 Helpers,IT
experts
$1,600.00
28 4.5 Milestone: Client
PC setup with
windows 10
0 days Fri
10/4/19
Fri
10/4/19
27 $0.00
29 5 Client Project Software
Installation on each PC
7 days Mon
10/7/19
Tue
10/15/19
$5,280.00
30 5.1 Setting Up PCs 2 days Mon
10/7/19
Tue
10/8/19
28 IT
experts
$960.00
31 5.2 Purchasing Project
software
1 day Wed
10/9/19
Wed
10/9/19
30 IT
experts,Manager
$1,120.00
32 5.3 Installing Project
Software on each PC
2 days Thu
10/10/19
Fri
10/11/19
31 IT
experts,Manager
$2,240.00
33 5.4 Software
configuration
2 days Mon
10/14/19
Tue
10/15/19
32 IT
experts
$960.00
34 5.5 Milestone: Client
Project Software
Installation on each PC
0 days Tue
10/15/19
Tue
10/15/19
33 $0.00
35 6 Test of each PC 10
days
Wed
10/16/19
Tue
10/29/19
$6,400.00
36 6.1 Assembly testing 2 days Wed
10/16/19
Thu
10/17/19
34 Helpers,IT
experts
$1,600.00
37 6.2 Network testing 2 days Fri 10/18/19Mon 10/21/1936 IT experts,Managing team$1,920.00
38 6.3 Connectivity &
Firewall testing
2 days Tue
10/22/19
Wed
10/23/19
37 IT
experts
$960.00
39 6.4 Client-to-client
sharing testing
1 day Thu
10/24/19
Thu
10/24/19
38 IT
experts
$480.00
40 6.5 Client-to-server
sharing testing
1 day Fri
10/25/19
Fri
10/25/19
39 IT
experts
$480.00
41 6.6 Project Software
working Testing
2 days Mon
10/28/19
Tue
10/29/19
40 IT
experts
$960.00
42 6.7 Milestone: Test of
each PC
0 days Tue
10/29/19
Tue
10/29/19
41 $0.00
43 7 Parse and Import data 7 days Wed
10/30/19
Thu
11/7/19
$5,280.00
44 7.1 Analyzing test data 2 days Wed 10/30/19Thu 10/31/1942 IT experts,Managing team$1,920.00
45 7.2 Identifying issue 1 day Fri
11/1/19
Fri
11/1/19
44 IT
experts
$480.00
46 7.3 Issue resolution 2 days Mon
11/4/19
Tue
11/5/19
45 IT
experts
$960.00
47 7.4 Importing
Company Data
2 days Wed
11/6/19
Thu
11/7/19
46 IT
experts,Managing
team
$1,920.00
48 7.5 Milestone: Parse
and Import data
0 days Thu
11/7/19
Thu
11/7/19
47 $0.00
49 8 User Acceptance
testing of Application
5 days Fri
11/8/19
Thu
11/14/19
$3,520.00
50 8.1 User Testing 4 days Fri
11/8/19
Wed
11/13/19
48 IT
experts
$1,920.00
51 8.2 User Approval 1 day Thu 11/14/19Thu 11/14/1950 IT experts,Manager,Managing team$1,600.00
52 8.3 Milestone: User
Acceptance testing of
Application
0 days Thu
11/14/19
Thu
11/14/19
51 $0.00
53 9 Training 4 days Fri
11/15/19
Wed
11/20/19
$6,400.00
54 9.1 Staff Training 4 days Fri 11/15/19Wed 11/20/1952 IT experts,Manager,Managing team$6,400.00
55 9.2 Milestone: Training 0 days Wed
11/20/19
Wed
11/20/19
54 $0.00
56 10 Go Live Support 2 days Thu
11/21/19
Fri
11/22/19
$1,920.00
57 10.1 Server Support
system installation
2 days Thu
11/21/19
Fri
11/22/19
55 IT
experts,Managing
team
$1,920.00
58 10.2 Milestone: Go
Live Support
0 days Fri
11/22/19
Fri
11/22/19
57 $0.00
59 11 Project Review 4 days Mon
11/25/19
Thu
11/28/19
$3,040.00
60 11.1 Reviewing
connection
2 days Mon
11/25/19
Tue
11/26/19
58 Helpers,IT
experts
$1,600.00
61 11.2 Reviewing
Server-client
connection
1 day Wed
11/27/19
Wed
11/27/19
60 Helpers,IT
experts
$800.00
62 11.3 Sign off 1 day Thu
11/28/19
Thu
11/28/19
61 Manager,Sponsor$640.00
63 11.4 Milestone:
Project Review
0 days Thu
11/28/19
Thu
11/28/19
62 $0.00
Manager,Sponsor
Manager,Sponsor
Manager,Managing team
Manager,Sponsor
Manager,Managing team,Sponsor
Managing team,Sponsor
Manager,Sponsor
Manager,Sponsor
9/ 5
Managing team
IT experts,Managing team
IT experts
IT experts
9/ 13
Helpers,IT experts
IT experts
IT experts,Managing team
Helpers,IT experts
9/ 23
IT experts,Manager
IT experts
Helpers,IT experts
Helpers,IT experts
10/4
IT experts
IT experts,Manager
IT experts,Manager
IT experts
10/15
Helpers,IT experts
IT experts,Managing team
IT experts
IT experts
IT experts
IT experts
10/ 29
IT experts,Managing team
IT experts
IT experts
IT experts,Managing team
11/ 7
IT experts
IT experts,Manager,M
11/ 14
IT experts,Manage
11/ 20
IT experts,Manag
11/22
Helpers,IT expe
Helpers,IT expe
Manager,Spon
11/ 28
25 1 8 15 22 29 6 13 20 27 3 10 17 24
Aug '19 Sep '19 Oct '19 Nov '19
Figure 2: Gantt chart

Critical Path
Figure 3: Critical Path
Critical Chain
Figure 4: Critical Chain

Assessment 2
Executive Summary
Information systems are being used for communication, management of transactions,
economic transactions and many other significant reasons with customers and suppliers. The
information systems are strongly dependent on both companies and authorities. Imagine a
company with no information systems. This is less often because without them it becomes
more and harder to operate. If something is changing in a company (perhaps it creates fresh
goods or has a fresh place), a fresh data scheme is often needed.
Here, to implement the information system, various project management methods like Agile,
Waterfall, Prince2 are assessed. These methods are compared with contrast in this report.
Compared in contrast basically aimed so that the best methodology for this approach of
project management can be achieved. After a comparison of various methods of project
management, the best suitable methodology is defined in this report.

Introduction
The ICT used by an organization and the way people interact with the setting to aid the
processes of the enterprise is an information system. Some authors obviously differentiate
between IT, hardware and company procedures. In this venture, a data scheme can be
implemented to install project leadership tools in the Windows 10 enabled applications.
These 20 PCs should be designed and linked to a network for connection to a prevalent
network of all these 20 PCs. These PCs will be clients and one server would be there to
operate these PCs.
Various design leadership techniques such as Agile, Waterfall and Prince2 will be evaluated
here to execute the Information system. In this study, these techniques are likened to the
comparison. In comparison, this strategy aims essentially to achieve the finest methodology
for this strategy. The finest approach is defined after comparing different techniques for
design leadership. Comparison of these various technologies in the way of working and
providing results for the same is essential. Agile suits best for these kinds of projects.