BUSM4409: Management Report on Project Management for Better Building

This report, prepared for Better Building, a residential building business transitioning into commercial construction, addresses the critical need for improved project management through the implementation of best-practice information systems. The report begins with an executive summary outlining the challenges Better Building faces, including project delays and data management issues. It then delves into the business value proposition of adopting advanced information systems, highlighting trends like IT assimilation across various functions and the increasing importance of digitalization. The report examines how information systems can support different areas of business functions, including operations, controls, and decision-making. Furthermore, the report analyzes specific information systems like Oracle Primavera P6 and Oracle Primavera Contract Manager, detailing how project managers can utilize these tools for better project planning, scheduling, resource allocation, and overall project control. The report concludes by emphasizing the importance of strategic planning and user training for successful information system implementation.

Running head: PROJECT MANAGEMENT FOR BETTER BUILDING
Project Management for Better Building
Name of the student:
Name of the university:
Author Note

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Executive summary
The Better Building is the residential building business located in Australia. In a later time, they are
found to change their mind towards the commercial construction area. It is seen that their future of
business and reputation is been in danger. Thus there is a rise in perquisite of new technology for
regaining the control on business to develop themselves. In the report below that business, value
propositions are estimated for the organization for using the information system of best practice.
Next, the study analyzes the way how the information systems support the various functional sectors
and can be utilized by managers of their projects.

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Table of Contents
Introduction:..........................................................................................................................................3
The business value proposition to use the best practice of information systems:.................................3
The ways an information system can support different areas of business functions:............................5
The information systems are helpful in supporting the following aspects:...........................................5
The way every information system can be utilized by the project managers:.......................................6
Conclusion:............................................................................................................................................8
References:..........................................................................................................................................10

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Introduction:
Better Buildings is a house building business at Geelong, Victoria Australia. Later they
changed their focus towards the commercial construction sector. Nevertheless, they have been facing
issues to deliver the projects within budget and time. This is partly because of the rise in the number
of projects and poor management of vital data. Besides, the reputation and future business scopes
have been in danger. Hence, there is a necessity of new technology to regain their control on the
business to develop the organization and re-establish the reputation. The following report intends to
understand the business value proposition of Better Buildings to use the best practice information
systems. It also expects to evaluate how every information systems can support different functional
areas and could be used by the project managers.
The business value proposition to use the best practice of information systems:
There are a couple of trends that can be used as vital value propositions for Better Buildings.
Firstly, there can be a rise in the assimilation of IT across various functions and across and within
the business. The undocumented, paper-based, inefficient, frequently ad-hoc workflows and
processing of information can be replaced through automated processing of a transaction. Further,
the more integrated and digitalized process can be deployed that can be powered through
applications like ERP software in order to process the internal to the business like production
planning, payroll processing, dispatch and goods receipt (Walker 2015). Regarding the inter-firm
processes like supply chain management and procurement, same applications like e-procurement and
software of inventory management can generate possibilities to integrate around the boundaries of
the firms with the customers and suppliers. Next, the second trend is that various firms have started
to consider more developed digitalization users like channels and product innovations (Fewings &
Henjewele 2019). Especially, under highly customer-oriented and intensive areas like entertainment,
cell phone services, high-tech /automobile manufacturing, banking and retailing they have started to
capitalize on emerging scopes of digitizing service and products, banking and retailing. It also
involves the usage of digital channels as the probable ways of delivery.
For Better Buildings, it is seen that the IT functions must have the exploration orientation to
be efficient at a rise in information technologies of the potential strategic significance of the firms. It
is framing and evaluating the innovation and business emanating from those technologies, assuring

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that the strategic planning measures of from can proactively consider the scopes. Next, there is the
assuring that the strategic planning process of Better Buildings has been proactively considering the
scopes (Sears et al. 2015). It indicates that it must be scanning the new and developing technologies
that be implemented to develop the new process and products. The emerging technologies are to
learn and their probable applications are to be considered to Better Building’s business and develop
the awareness among their business’ executive management regarding how IT can make progress
through business innovations with new channels and products. Moreover, the IS department has
been organizing the forums. Here the mid and low-level IS and functions managers must discuss the
popular IT buzzwords and the trend of competitors as per the developing technologies and moving
the conversations regarding IT under different levels of Better buildings. Besides, the business with
the executive management must have shared visions regarding particular products and the processes
coming about through the IT area emerging (Hughes, Champion and Murdoch 2015). Apart from the
understandings and visions has to be incorporated into the strategic business planning of Better
Building’s business plans playing the lead role for the process of strategic planning. Again, the IT
departments have been frequently involved in the developing of processes and products having
greater levels of information technology embedded-ness.
Moreover, the information system functions oriented in exploitations must be concentrating
on the maintenance of applications and technology and delivery and deployment of IS to the process
and product improvement or development. This can be done through delivery and execution and
interaction of end-users. The routines and execution of the delivery embody the capability of
maintaining and implementing the complex set of systems (Qazi et al. 2016, pp.1183-1198.).
Moreover, there must be maintaining relations with top management executives and different senior
functional managers. This is to stay informed regarding the initiatives of IT that are ongoing. This is
to gain the support of resources for the current systems and then facilitate the access of IT
department to other activities. Additionally, the IT department must be facilitating the efficient and
timely execution of the maintenance and initiates of IT implementations. Apart from this, the IT
department of Better Building must have a notable role to train and educate the users on particular
functionalities of the current applications, determining solutions coming from easy improvisations
and solving the user problems. Hence, it is seen that the exploitation and exploration orientations
need innovations and approaches that are utility bases for utilizing IT. Besides, they also need and
various skills from the functions of IT.

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The ways an information system can support different areas of business
functions:
The information system can prove to be the Better Building’s formal organization unit. It is
liable for various services of information technology. It is liable to maintain the networks, data
storages, software and hardware comprising of the IT infrastructure of Better Building. There is a
department must propose various new strategies of business and the latest services and products. It
must coordinate the developing of technology and planned changes for the company (Mok, Shen &
Yang 2015, pp.446-457). The department of IT must support through the specialists like
programmers or the technical specialists writing the software instructions, system analysts of the
fundamental liaisons occurring between the groups of information system and residual part of the
business. This also involves the information system managers leading the analysts and programmers,
physical facility department managers, project managers, database specialists and
telecommunication managers. For Better Building the end users can be seen that the departmental
representatives external to the group of information system for whom the applications are to be
created (Oakland & Marosszeky 2017). Besides, they might have various distinct lines as per the
interest and nature of the business. Firstly, there can be decentralized arrangements. Here, every
functional sector of the business can have their individual department of information system. They
might typically report to the senior manager. Besides, there can be a separate department. Here, the
function of the information system can operate as a distinct department, same as the additional
functional department having huge staff and team of middle-sized managers and the group of senior
management.
The information systems are helpful in supporting the following aspects:
In remaining interconnected, the term “networked” indicates that the staffs are able to access
the various applications required from those work stations. On the other hand, the word “secure”
refers to the only person who is authorized for accessing functions and data. Here, the systems can
keep track of the authorized tasks (Halpin, Lucko & Senior 2017). Having sufficient speed, Better
Building need to buy various elements that are powerful enough in handling the activities that are to
be carried out. Further, the system should have a core capacity of storage huge enough in storing
every data, and that must be backed up. Here, the storage would be on the main server and attacked
to the cloud of the network.

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Operations:
The business information systems must carry out particular functions to support the
operations. This involves the storage of employee record storing and preparing Better Building’s
documents, payroll and processing of credit card. As the business makes operation in a
manufacturing line, the IS is able to schedule the processes and activities and keep quality records.
Controls:
Controlling and monitoring are tasks of staffs are a central activity for the information
system. It is particularly true for financial transactions where management has the duty of prevention
of theft and fraud. Here, the security of information system has been crucial since the managers
depend on the track payments that have been received from the customers and various types of
invoices coming from suppliers (Burtonshaw-Gunn 2017, pp. 282-293). Here, the system can
include the controlling of functions through permitting the authorized staffs for login and accessing
the related functions. Here, some of the staffs to be authorized for creating a check for Better
Building. Apart from limiting those who can gain the functions. Besides, the system can keep track
of who is logged in and has been carrying out the task.
Decisions:
Next, the vital role for the information systems has been the support of management to make
decisions. At the case Better Building, the managers can receive every data they require about their
tasks from systems. The total accurate data indicates decisions of management to be more efficient.
Apart from this, many sophisticated systems are able to move beyond the supplying of data for
running the scenarios (Ogunde et al. 2017, pp.1-11). Again, the managers can present the
hypothetical decisions and the system has been showing what the outcomes have been. Moreover,
the function of information systems has been helpful for the managers to make decisions that consist
of relatively predictable outcomes.
The way every information system can be utilized by the project managers:
The various information systems to be used are as follows.
Oracle Primavera P6:

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Here, the identified standards for the high-performance software of project management is
developed for handling large scale. This is useful to multifaceted projects and is largely sophisticated
in nature. This can also be utilized for organizing projects until a hundred thousand tasks. This
delivers unlimited resources and an unlimited amount of plans targeted. It is a complete solution that
is cloud based that is been backed by Oracle (Zhou, Goh & Li 2015, pp.337-350). Further, it can
control, schedule and plan huge-scale programs and various individual projects. Then it is helpful to
choose the proper strategic project mixes. Next, it can balance the various resource capacity and
make an allocation of the best resources and track progresses. Then, it is helpful in monitoring and
visualizing the project performances versus the plans and foster the team collaborations and make
integrations with human capital management and financial management systems.
Oracle Primavera Contract Manager:
It helps in the rise in document controlling around the overall project. It helps in developed
usability and accessing primary performances indicators easily with reports and dashboards. Besides,
it helps in providing particular functionality for every person on the project having the solutions that
are role-based. It helps in tracking the accountability of the document control. Besides, it helps in
easy maintenance of the supporting type of documents (Dykstra 2018). Further, it shortens the
submittal approval times. Again, it simply manages ad tracks the issues and problems. Again, it can
also control every aspect of the performance data and subcontracts under one dashboard. Lastly, it
helps in streamlining and expediting the payments.
Meridian Prolog Manager:
It is useful to track the various key performance indicators for monitoring every level of
project performance through dashboard and metrics. Again, it is helpful to quickly manage and view
the chosen projects and project groups, develop the multi-project reporting, accessing charts and
showing project costs, budgets and the contract status. Next, it helps in managing overruns, savings,
costs, commitments, budget managing within detailed functionality of cost control. Further, it helps
in tracking the change orders and fetching the pacts on costs and budgets (Ferrada et al. 2016,
pp.302-309). Moreover it can access about 450 standard reports that are out of the box and create
distinct reports meeting the business necessities. Again, it can simply create, analyze and distribute
and then analyze the bid packages and various buyout items for streamlining the procurement
processes. Next, one can efficiently manage the regular working journals, inspections, crews punch

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lists and additional controlling of tasks under core tracking systems. Then, it has developed file
linking abilities permitting the quick linking of files to the Prolog records (Oppong, Chan & Dansoh
2017, pp.1037-1051).
Meridian Proliance:
It is a type of signature program management tool of software enabling the users to manage
the capital type of projects. It permits the users to preset the custom parameters likes schedule or cost
and alerts automatically the users as the projects fail to meet the parameters. This construction
software further encourages the assimilation of various users helping the editing of documents at the
same time. The distinct element of the application has been to monitor the reconstruction of the
facility and remodelling the processes (Bascoul, Tommelein & Tuholski 2016, pp. 282-293). Again,
it also helps the users to undertake industry-specific reports of regulatory and integrate seamlessly
with various other platforms that involve Excel, Outlook and SharePoint.
Aconex:
It is helpful to quickly seek what is required with one origin of truth for models, processes,
documents and communications. It is useful to stay in controlling and make the process moving that
involves the RFIs, submittals and reviews. Its connected processes and the data helps to provide the
insights in keeping the projects at the track. Besides, for the owners, it helps in easy handovers, risk
mitigations and oversights of project deliveries (Tabassi et al. 2016, pp.339-349). Further, it is useful
to gain the visibility of the project performance around schedule and cost. Apart from this, it helps in
managing project changes with budgets and scopes and the contingency drawdowns. Further, it helps
in streamlining the contract change management having a single portal of controlling the
downstream and upstream contracts.
Conclusion:
For fulfilling the probable roles sufficiently, the information system needs to be secured and
networked by Better Building. This is to possess sufficient storage and speed capacities. The above
study shows how the project management is a complex part for Better buildings construction project.
This would be playing an overall success n long run particularly under different case sensitive
concerns. For the present case, it is concluded that the entire relocation of business is successful
relying on the total result of the project’s risk factors. To make plan has been useful to give rise to a

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higher level of projects success rate. Further, there have been few alternative planning covered in the
above analysis for entre uncertain events in Better Building’s project management. Here, the
complete system of IT is developed for smarter business activities. This can be useful to minimize
the entire business costs.

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References:
Ahmed, S, 2018. A review on using opportunities of augmented reality and virtual reality in
construction project management. Organization, technology & management in construction: an
international journal, 10(1), pp.1839-1852.
Bascoul, A.M., Tommelein, I.D. and Tuholski, S.J. 2016, November. Construction Project
Complexity as Addressed in Traditional versus Lean Project Management Literature. In
Construction Research Congress 2018 (pp. 282-293).
Burtonshaw-Gunn, S.A., 2017. Risk and financial management in construction. Routledge.
Dykstra, A 2018. Construction project management: A complete introduction. Kirshner Publishing
Company.
Ferrada, X., Núñez, D., Neyem, A., Serpell, A. & Sepúlveda, M. 2016. A lessons-learned system for
construction project management: a preliminary application. Procedia-Social and Behavioral
Sciences, 226, pp.302-309.
Fewings, P & Henjewele, C 2019. Construction project management: an integrated approach.
Routledge.
Halpin, Lucko, G & Senior, B.A. 2017. Construction management. John Wiley & Sons.
Hughes, W., Champion, R and Murdoch, J. 2015. Construction contracts: law and management.
Routledge.
Li, H., Lu, M., Hsu, S.C., Gray, M. & Huang, T 2015. Proactive behavior-based safety management
for construction safety improvement. Safety science, 75, pp.107-117.
Mok, K.Y., Shen, G.Q. & Yang, J. 2015. Stakeholder management studies in mega construction
projects: A review and future directions. International Journal of Project Management, 33(2),
pp.446-457.
Oakland, J.S. & Marosszeky, M 2017. Total construction management: Lean quality in construction
project delivery. Routledge.