Project Management: ABC Ltd. Information System Setup

This project management assignment outlines the development of an information system and network connections for ABC Ltd., a startup company. The project, spanning from July 1, 2019, to August 5, 2020, aims to create a functional information system, including website development and networking capabilities. The project plan encompasses requirement analysis, project preparations, initiation, execution, review, and closing phases. The assignment includes a detailed work breakdown structure (WBS), time estimations, resource needs, a Gantt chart, a network diagram, cost estimations, quality planning, stakeholder analysis, a communication plan, project risk management, and a deployment plan. The total cost estimation is $909,640.00. The assignment concludes with project sign-off, post-project review, and recommendations, providing a comprehensive guide to the project's successful implementation.

Running Head: PROJECT MANAGEMENT
Project Management: Setting Up Information System and Network
Connections for a Start Up Company
Name of the Student
Name of the University

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Table of Contents
1. Project Outline, Dates, Goals and Objectives..........................................................................................2
2. Project Plan.............................................................................................................................................2
2.1 Project Scope and Work Breakdown Structure..................................................................................2
2.2 Time Estimation for the Project.........................................................................................................5
2.3 Resource Needs for the Project.........................................................................................................7
2.4 Gantt Chart and Network Diagram....................................................................................................8
2.5 Cost Estimation for the Project........................................................................................................12
2.6 Quality Planning for the Project.......................................................................................................15
2.7 Stakeholder Analysis for the Project................................................................................................16
2.8 Communication Plan........................................................................................................................16
2.9 Project Risk Management................................................................................................................17
2.10 Project Deployment Plan...............................................................................................................18
3.0 Project Sign Off....................................................................................................................................18
4.0 Post Project Review and Recommendations.......................................................................................18
Bibliography...............................................................................................................................................19

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1. Project Outline, Dates, Goals and Objectives
The topic of this particular project is Setting Up Information System and Network Connections
for a Start Up Company. ABC Ltd. is a new start up company that is willing to develop a new information
system with various components including website development and networking such that the company
can operate various business related activities through the information system.
The project is expected to start on 1st July, 2019 and end on 5th August, 2020.
The goals and objectives of the project are as follows.
 To develop an information system for the company
 To develop information system network for the company
 To set up the entire system ready to be used for the company
2. Project Plan
2.1 Project Scope and Work Breakdown Structure
The scope of the project includes the development of an information system along with all of its
components like website, internal and external network and others. The work breakdown structure of
the project is developed as follows.
WBS Task Name
0 Information System Development for ABC Ltd.
1 Requirement Analysis, Proposal and Group Meeting
1.1 Discussion with the Management Team Regarding Project
1.2 Requirement Gathering and In-Depth Analysis

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1.3 Specification Listing Related to IT and Networking Requirements
1.4 Develop Proposal for the Project Considering All Elements
1.5 Develop and Submit Project Proposal to Management
1.6 Receive Approval from the Management Regarding the Proposal
1.7 Estimate a Rough Budget for the Implementation of the Information System
1.8 Finalize the Project
2 Project Preparations
2.1 Develop IT Management Team
2.2 Assign Duties to the Stakeholders and Staff
2.3 Specify Roles to Team Members
2.4 Call Meeting among Team Members
2.5 Finalise the IT Specifications and Requirements
2.6 Prepare a List of Hardware to be Purchased
2.7 Prepare List of Software to be Purchased
2.8 Development of Rough Architecture Design
2.9 Validation of the Architecture Design
2.10 Receive Approval for the Design
3 Project Initiation
3.1 Define Scope of the Project and Develop Project Charter
3.2 Define the Objectives of the Project
3.3 Finalisation of Budget for the Project
3.4 Develop Appropriate Schedule for the Project
3.5 Assessment and Analysis of the Risks
3.6 Assess Risks and Develop Risk Management Plan
3.7 Definition of Quality Standards and Requirements for the Project
3.8 Procure Budget from Project Sponsor
3.9 Place Order to Vendor for the Resources
3.10 Hire Information System Developer and Networking Expert

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3.11 Proceed to the Project
4 Project Execution
4.1 Resource Procurement
4.1.1 Procurement of Hardware
4.1.2 Procurement of Software
4.2 System Architecture Development
4.2.1 Develop System Architecture Prototype
4.2.2 Integrate System Functions
4.2.3 Initial Testing of the System
4.2.4 Develop Final System Architecture
4.3 Networking
4.3.1 Installation of Server for the Company
4.3.2 Installation of Internal Network Using Routers and Switches
4.3.3 Installation of Wirings and Internetworking Connections
4.3.4 Develop External Access Network
4.3.5 Apply Network Security and System Testing
4.4 Other Technical Works
4.4.1 Installation of Online Payment System for Cards
4.4.2 Develop Payment Gateway and Installation of Payment Network Security
4.4.3 Testing of the Payment Gateway
4.5 System Testing
4.5.1 Test the Entire System
4.5.2 Remove Bugs
4.5.3 Address Issues
4.5.4 Review the Working of the System
4.5.5 System Handover
5 Project Review and Closing
5.1 Review the Entire Project

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5.2 Submit Project Report Document
5.3 Make All Remaining Payments
5.4 Stakeholder Sign Off and Closing
2.2 Time Estimation for the Project
The time estimation for the project is shown as follows.
WBS Duration Start Finish Predecessors
0 288 days Mon 7/1/19 Wed 8/5/20
1 40 days Mon 7/1/19 Fri 8/23/19
1.1 5 days Mon 7/1/19 Fri 7/5/19
1.2 6 days Mon 7/8/19 Mon 7/15/19 2
1.3 6 days Tue 7/16/19 Tue 7/23/19 3
1.4 6 days Wed 7/24/19 Wed 7/31/19 4
1.5 10 days Thu 8/1/19 Wed 8/14/19 5
1.6 4 days Thu 8/15/19 Tue 8/20/19 6
1.7 3 days Wed 8/21/19 Fri 8/23/19 7
1.8 0 days Fri 8/23/19 Fri 8/23/19 8
2 64 days Mon 8/26/19 Thu 11/21/19
2.1 6 days Mon 8/26/19 Mon 9/2/19 9
2.2 10 days Tue 9/3/19 Mon 9/16/19 11
2.3 4 days Tue 9/17/19 Fri 9/20/19 12
2.4 4 days Mon 9/23/19 Thu 9/26/19 13
2.5 5 days Fri 9/27/19 Thu 10/3/19 14
2.6 6 days Fri 10/4/19 Fri 10/11/19 15
2.7 4 days Mon 10/14/19 Thu 10/17/19 16
2.8 20 days Fri 10/18/19 Thu 11/14/19 17

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2.9 5 days Fri 11/15/19 Thu 11/21/19 18
2.10 0 days Thu 11/21/19 Thu 11/21/19 19
3 34 days Fri 11/22/19 Wed 1/8/20
3.1 3 days Fri 11/22/19 Tue 11/26/19 20
3.2 1 day Wed 11/27/19 Wed 11/27/19 22
3.3 2 days Thu 11/28/19 Fri 11/29/19 23
3.4 3 days Mon 12/2/19 Wed 12/4/19 24
3.5 5 days Thu 12/5/19 Wed 12/11/19 25
3.6 4 days Thu 12/12/19 Tue 12/17/19 26
3.7 4 days Wed 12/18/19 Mon 12/23/19 27
3.8 3 days Tue 12/24/19 Thu 12/26/19 28
3.9 4 days Fri 12/27/19 Wed 1/1/20 29
3.10 5 days Thu 1/2/20 Wed 1/8/20 30
3.11 0 days Wed 1/8/20 Wed 1/8/20 31
4 136 days Thu 1/9/20 Thu 7/16/20
4.1 6 days Thu 1/9/20 Thu 1/16/20
4.1.1 4 days Thu 1/9/20 Tue 1/14/20 32
4.1.2 2 days Wed 1/15/20 Thu 1/16/20 35
4.2 70 days Fri 1/17/20 Thu 4/23/20
4.2.1 25 days Fri 1/17/20 Thu 2/20/20 36
4.2.2 20 days Fri 2/21/20 Thu 3/19/20 38
4.2.3 10 days Fri 3/20/20 Thu 4/2/20 39
4.2.4 15 days Fri 4/3/20 Thu 4/23/20 40
4.3 70 days Fri 1/17/20 Thu 4/23/20
4.3.1 15 days Fri 1/17/20 Thu 2/6/20 36
4.3.2 10 days Fri 2/7/20 Thu 2/20/20 43
4.3.3 15 days Fri 2/21/20 Thu 3/12/20 44
4.3.4 15 days Fri 3/13/20 Thu 4/2/20 45

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4.3.5 15 days Fri 4/3/20 Thu 4/23/20 46
4.4 45 days Fri 1/17/20 Thu 3/19/20
4.4.1 5 days Fri 1/17/20 Thu 1/23/20 36
4.4.2 20 days Fri 1/24/20 Thu 2/20/20 49
4.4.3 20 days Fri 2/21/20 Thu 3/19/20 50
4.5 60 days Fri 4/24/20 Thu 7/16/20
4.5.1 20 days Fri 4/24/20 Thu 5/21/20 51,40,47
4.5.2 15 days Fri 5/22/20 Thu 6/11/20 53
4.5.3 10 days Fri 6/12/20 Thu 6/25/20 54
4.5.4 15 days Fri 6/26/20 Thu 7/16/20 55
4.5.5 0 days Thu 7/16/20 Thu 7/16/20 56
5 14 days Fri 7/17/20 Wed 8/5/20
5.1 10 days Fri 7/17/20 Thu 7/30/20 57
5.2 2 days Fri 7/31/20 Mon 8/3/20 59
5.3 2 days Tue 8/4/20 Wed 8/5/20 60
5.4 0 days Wed 8/5/20 Wed 8/5/20 61
2.3 Resource Needs for the Project
The resource needs for the project along with their costs are shown in the following table.
Resource Name Type Max. Units Std. Rate
Chief Project Officer Work 100% $225.00/hr
Chief Finance Officer Work 100% $160.00/hr
IT Supervisor and Officer Work 100% $200.00/hr
Procurement Manager Work 100% $135.00/hr
HR Manager Work 100% $150.00/hr
Information System Developer Work 100% $185.00/hr

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Network Security Officer Work 100% $180.00/hr
System Tester Work 100% $165.00/hr
Networking Expert Work 100% $175.00/hr
Hardware Costs Material $50,000.00
Software Cost Material $15,000.00
Server and Other Networking Equipments Material $25,000.00
Additional Costs Material $15,000.00
2.4 Gantt Chart and Network Diagram

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Figure 1: Gantt Chart of the Project
(Source: Created by Author)

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