Project Management: ABC Ltd. Information System Setup

This project management assignment outlines the development of an information system and network connections for ABC Ltd., a startup company. The project, spanning from July 1, 2019, to August 5, 2020, aims to create a functional information system, including website development and networking capabilities. The project plan encompasses requirement analysis, project preparations, initiation, execution, review, and closing phases. The assignment includes a detailed work breakdown structure (WBS), time estimations, resource needs, a Gantt chart, a network diagram, cost estimations, quality planning, stakeholder analysis, a communication plan, project risk management, and a deployment plan. The total cost estimation is $909,640.00. The assignment concludes with project sign-off, post-project review, and recommendations, providing a comprehensive guide to the project's successful implementation.

Running Head: PROJECT MANAGEMENT
Project Management: Setting Up Information System and Network
Connections for a Start Up Company
Name of the Student
Name of the University

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Table of Contents
1. Project Outline, Dates, Goals and Objectives..........................................................................................2
2. Project Plan.............................................................................................................................................2
2.1 Project Scope and Work Breakdown Structure..................................................................................2
2.2 Time Estimation for the Project.........................................................................................................5
2.3 Resource Needs for the Project.........................................................................................................7
2.4 Gantt Chart and Network Diagram....................................................................................................8
2.5 Cost Estimation for the Project........................................................................................................12
2.6 Quality Planning for the Project.......................................................................................................15
2.7 Stakeholder Analysis for the Project................................................................................................16
2.8 Communication Plan........................................................................................................................16
2.9 Project Risk Management................................................................................................................17
2.10 Project Deployment Plan...............................................................................................................18
3.0 Project Sign Off....................................................................................................................................18
4.0 Post Project Review and Recommendations.......................................................................................18
Bibliography...............................................................................................................................................19

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1. Project Outline, Dates, Goals and Objectives
The topic of this particular project is Setting Up Information System and Network Connections
for a Start Up Company. ABC Ltd. is a new start up company that is willing to develop a new information
system with various components including website development and networking such that the company
can operate various business related activities through the information system.
The project is expected to start on 1st July, 2019 and end on 5th August, 2020.
The goals and objectives of the project are as follows.
 To develop an information system for the company
 To develop information system network for the company
 To set up the entire system ready to be used for the company
2. Project Plan
2.1 Project Scope and Work Breakdown Structure
The scope of the project includes the development of an information system along with all of its
components like website, internal and external network and others. The work breakdown structure of
the project is developed as follows.
WBS Task Name
0 Information System Development for ABC Ltd.
1 Requirement Analysis, Proposal and Group Meeting
1.1 Discussion with the Management Team Regarding Project
1.2 Requirement Gathering and In-Depth Analysis

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1.3 Specification Listing Related to IT and Networking Requirements
1.4 Develop Proposal for the Project Considering All Elements
1.5 Develop and Submit Project Proposal to Management
1.6 Receive Approval from the Management Regarding the Proposal
1.7 Estimate a Rough Budget for the Implementation of the Information System
1.8 Finalize the Project
2 Project Preparations
2.1 Develop IT Management Team
2.2 Assign Duties to the Stakeholders and Staff
2.3 Specify Roles to Team Members
2.4 Call Meeting among Team Members
2.5 Finalise the IT Specifications and Requirements
2.6 Prepare a List of Hardware to be Purchased
2.7 Prepare List of Software to be Purchased
2.8 Development of Rough Architecture Design
2.9 Validation of the Architecture Design
2.10 Receive Approval for the Design
3 Project Initiation
3.1 Define Scope of the Project and Develop Project Charter
3.2 Define the Objectives of the Project
3.3 Finalisation of Budget for the Project
3.4 Develop Appropriate Schedule for the Project
3.5 Assessment and Analysis of the Risks
3.6 Assess Risks and Develop Risk Management Plan
3.7 Definition of Quality Standards and Requirements for the Project
3.8 Procure Budget from Project Sponsor
3.9 Place Order to Vendor for the Resources
3.10 Hire Information System Developer and Networking Expert

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3.11 Proceed to the Project
4 Project Execution
4.1 Resource Procurement
4.1.1 Procurement of Hardware
4.1.2 Procurement of Software
4.2 System Architecture Development
4.2.1 Develop System Architecture Prototype
4.2.2 Integrate System Functions
4.2.3 Initial Testing of the System
4.2.4 Develop Final System Architecture
4.3 Networking
4.3.1 Installation of Server for the Company
4.3.2 Installation of Internal Network Using Routers and Switches
4.3.3 Installation of Wirings and Internetworking Connections
4.3.4 Develop External Access Network
4.3.5 Apply Network Security and System Testing
4.4 Other Technical Works
4.4.1 Installation of Online Payment System for Cards
4.4.2 Develop Payment Gateway and Installation of Payment Network Security
4.4.3 Testing of the Payment Gateway
4.5 System Testing
4.5.1 Test the Entire System
4.5.2 Remove Bugs
4.5.3 Address Issues
4.5.4 Review the Working of the System
4.5.5 System Handover
5 Project Review and Closing
5.1 Review the Entire Project

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5.2 Submit Project Report Document
5.3 Make All Remaining Payments
5.4 Stakeholder Sign Off and Closing
2.2 Time Estimation for the Project
The time estimation for the project is shown as follows.
WBS Duration Start Finish Predecessors
0 288 days Mon 7/1/19 Wed 8/5/20
1 40 days Mon 7/1/19 Fri 8/23/19
1.1 5 days Mon 7/1/19 Fri 7/5/19
1.2 6 days Mon 7/8/19 Mon 7/15/19 2
1.3 6 days Tue 7/16/19 Tue 7/23/19 3
1.4 6 days Wed 7/24/19 Wed 7/31/19 4
1.5 10 days Thu 8/1/19 Wed 8/14/19 5
1.6 4 days Thu 8/15/19 Tue 8/20/19 6
1.7 3 days Wed 8/21/19 Fri 8/23/19 7
1.8 0 days Fri 8/23/19 Fri 8/23/19 8
2 64 days Mon 8/26/19 Thu 11/21/19
2.1 6 days Mon 8/26/19 Mon 9/2/19 9
2.2 10 days Tue 9/3/19 Mon 9/16/19 11
2.3 4 days Tue 9/17/19 Fri 9/20/19 12
2.4 4 days Mon 9/23/19 Thu 9/26/19 13
2.5 5 days Fri 9/27/19 Thu 10/3/19 14
2.6 6 days Fri 10/4/19 Fri 10/11/19 15
2.7 4 days Mon 10/14/19 Thu 10/17/19 16
2.8 20 days Fri 10/18/19 Thu 11/14/19 17

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2.9 5 days Fri 11/15/19 Thu 11/21/19 18
2.10 0 days Thu 11/21/19 Thu 11/21/19 19
3 34 days Fri 11/22/19 Wed 1/8/20
3.1 3 days Fri 11/22/19 Tue 11/26/19 20
3.2 1 day Wed 11/27/19 Wed 11/27/19 22
3.3 2 days Thu 11/28/19 Fri 11/29/19 23
3.4 3 days Mon 12/2/19 Wed 12/4/19 24
3.5 5 days Thu 12/5/19 Wed 12/11/19 25
3.6 4 days Thu 12/12/19 Tue 12/17/19 26
3.7 4 days Wed 12/18/19 Mon 12/23/19 27
3.8 3 days Tue 12/24/19 Thu 12/26/19 28
3.9 4 days Fri 12/27/19 Wed 1/1/20 29
3.10 5 days Thu 1/2/20 Wed 1/8/20 30
3.11 0 days Wed 1/8/20 Wed 1/8/20 31
4 136 days Thu 1/9/20 Thu 7/16/20
4.1 6 days Thu 1/9/20 Thu 1/16/20
4.1.1 4 days Thu 1/9/20 Tue 1/14/20 32
4.1.2 2 days Wed 1/15/20 Thu 1/16/20 35
4.2 70 days Fri 1/17/20 Thu 4/23/20
4.2.1 25 days Fri 1/17/20 Thu 2/20/20 36
4.2.2 20 days Fri 2/21/20 Thu 3/19/20 38
4.2.3 10 days Fri 3/20/20 Thu 4/2/20 39
4.2.4 15 days Fri 4/3/20 Thu 4/23/20 40
4.3 70 days Fri 1/17/20 Thu 4/23/20
4.3.1 15 days Fri 1/17/20 Thu 2/6/20 36
4.3.2 10 days Fri 2/7/20 Thu 2/20/20 43
4.3.3 15 days Fri 2/21/20 Thu 3/12/20 44
4.3.4 15 days Fri 3/13/20 Thu 4/2/20 45

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4.3.5 15 days Fri 4/3/20 Thu 4/23/20 46
4.4 45 days Fri 1/17/20 Thu 3/19/20
4.4.1 5 days Fri 1/17/20 Thu 1/23/20 36
4.4.2 20 days Fri 1/24/20 Thu 2/20/20 49
4.4.3 20 days Fri 2/21/20 Thu 3/19/20 50
4.5 60 days Fri 4/24/20 Thu 7/16/20
4.5.1 20 days Fri 4/24/20 Thu 5/21/20 51,40,47
4.5.2 15 days Fri 5/22/20 Thu 6/11/20 53
4.5.3 10 days Fri 6/12/20 Thu 6/25/20 54
4.5.4 15 days Fri 6/26/20 Thu 7/16/20 55
4.5.5 0 days Thu 7/16/20 Thu 7/16/20 56
5 14 days Fri 7/17/20 Wed 8/5/20
5.1 10 days Fri 7/17/20 Thu 7/30/20 57
5.2 2 days Fri 7/31/20 Mon 8/3/20 59
5.3 2 days Tue 8/4/20 Wed 8/5/20 60
5.4 0 days Wed 8/5/20 Wed 8/5/20 61
2.3 Resource Needs for the Project
The resource needs for the project along with their costs are shown in the following table.
Resource Name Type Max. Units Std. Rate
Chief Project Officer Work 100% $225.00/hr
Chief Finance Officer Work 100% $160.00/hr
IT Supervisor and Officer Work 100% $200.00/hr
Procurement Manager Work 100% $135.00/hr
HR Manager Work 100% $150.00/hr
Information System Developer Work 100% $185.00/hr

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Network Security Officer Work 100% $180.00/hr
System Tester Work 100% $165.00/hr
Networking Expert Work 100% $175.00/hr
Hardware Costs Material $50,000.00
Software Cost Material $15,000.00
Server and Other Networking Equipments Material $25,000.00
Additional Costs Material $15,000.00
2.4 Gantt Chart and Network Diagram

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Figure 1: Gantt Chart of the Project
(Source: Created by Author)

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Figure 2: Network Diagram of the Project
(Source: Created by Author)
2.5 Cost Estimation for the Project
The cost estimation for the project is shown below.

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WBS Task Name Resource Names Cost

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0 Information System Development for
ABC Ltd. $909,640.00
1 Requirement Analysis, Proposal and
Group Meeting $139,840.00
1.1 Discussion with the Management
Team Regarding Project
IT Supervisor and Officer, Chief Project
Officer $17,000.00
1.2 Requirement Gathering and In-Depth
Analysis
IT Supervisor and Officer, Chief Project
Officer $20,400.00
1.3 Specification Listing Related to IT and
Networking Requirements
IT Supervisor and Officer, Chief Project
Officer $20,400.00
1.4 Develop Proposal for the Project
Considering All Elements
IT Supervisor and Officer, Chief Project
Officer $20,400.00
1.5 Develop and Submit Project Proposal
to Management
IT Supervisor and Officer, Chief Project
Officer $34,000.00
1.6 Receive Approval from the
Management Regarding the Proposal
IT Supervisor and Officer, Chief Project
Officer $13,600.00
1.7
Estimate a Rough Budget for the
Implementation of the Information
System
IT Supervisor and Officer, Chief Project
Officer, Chief Finance Officer $14,040.00
1.8 Finalize the Project $0.00
2 Project Preparations $134,600.00
2.1 Develop IT Management Team Chief Project Officer $10,800.00
2.2 Assign Duties to the Stakeholders and
Staff HR Manager $12,000.00
2.3 Specify Roles to Team Members Chief Project Officer $7,200.00
2.4 Call Meeting among Team Members IT Supervisor and Officer, Chief Project
Officer $13,600.00
2.5 Finalise the IT Specifications and
Requirements
IT Supervisor and Officer, Chief Project
Officer $17,000.00
2.6 Prepare a List of Hardware to be
Purchased
IT Supervisor and Officer, Chief Project
Officer $20,400.00
2.7 Prepare List of Software to be
Purchased
IT Supervisor and Officer, Chief Project
Officer $13,600.00
2.8 Development of Rough Architecture
Design IT Supervisor and Officer $32,000.00
2.9 Validation of the Architecture Design IT Supervisor and Officer $8,000.00

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2.10 Receive Approval for the Design $0.00
3 Project Initiation $87,920.00
3.1 Define Scope of the Project and
Develop Project Charter
IT Supervisor and Officer, Chief Project
Officer $10,200.00
3.2 Define the Objectives of the Project IT Supervisor and Officer, Chief Project
Officer $3,400.00
3.3 Finalisation of Budget for the Project Chief Finance Officer, IT Supervisor and
Officer $5,760.00
3.4 Develop Appropriat Schedule for the
Project
IT Supervisor and Officer, Chief Project
Officer $10,200.00
3.5 Assessment and Analysis of the Risks IT Supervisor and Officer, Chief Project
Officer $17,000.00
3.6 Assess Risks and Develop Risk
Management Plan
IT Supervisor and Officer, Chief Project
Officer $13,600.00
3.7 Definition of Quality Standards and
Requirements for the Project
IT Supervisor and Officer, Chief Project
Officer $13,600.00
3.8 Procure Budget from Project Sponsor Chief Finance Officer $3,840.00
3.9 Place Order to Vendor for the
Resources Procurement Manager $4,320.00
3.10 Hire Information System Developer
and Networking Expert HR Manager $6,000.00
3.11 Proceed to the Project $0.00
4 Project Execution $505,080.00
4.1 Resource Procurement $96,480.00
4.1.1 Procurement of Hardware
Procurement Manager, Hardware
Costs[1], Server and Other Networking
Equipments[1]
$79,320.00
4.1.2 Procurement of Software Procurement Manager, Software Cost[1] $17,160.00
4.2 System Architecture Development $103,600.00
4.2.1 Develop System Architecture
Prototype Information System Developer $37,000.00
4.2.2 Integrate System Functions Information System Developer $29,600.00
4.2.3 Initial Testing of the System Information System Developer $14,800.00
4.2.4 Develop Final System Architecture Information System Developer $22,200.00

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4.3 Networking $98,000.00
4.3.1 Installation of Server for the
Company Networking Expert $21,000.00
4.3.2 Installation of Internal Network
Using Routers and Switches Networking Expert $14,000.00
4.3.3 Installation of Wirings and
Internetworking Connections Networking Expert $21,000.00
4.3.4 Develop External Access Network Networking Expert $21,000.00
4.3.5 Apply Network Security and System
Testing Networking Expert $21,000.00
4.4 Other Technical Works $127,800.00
4.4.1 Installation of Online Payment
System for Cards
Network Security Officer, Networking
Expert $14,200.00
4.4.2 Develop Payment Gateway and
Installation of Payment Network Security
Network Security Officer, Networking
Expert $56,800.00
4.4.3 Testing of the Payment Gateway Network Security Officer, Networking
Expert $56,800.00
4.5 System Testing $79,200.00
4.5.1 Test the Entire System System Tester $26,400.00
4.5.2 Remove Bugs System Tester $19,800.00
4.5.3 Address Issues System Tester $13,200.00
4.5.4 Review the Working of the System System Tester $19,800.00
4.5.5 System Handover $0.00
5 Project Review and Closing $42,200.00
5.1 Review the Entire Project Chief Project Officer $18,000.00
5.2 Submit Project Report Document Information System Developer, System
Tester $5,600.00
5.3 Make All Remaining Payments Additional Costs[1], Chief Project Officer $18,600.00
5.4 Stakeholder Sign Off and Closing $0.00

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2.6 Quality Planning for the Project
The quality planning for the project includes the quality of hardware, software, networking
devices and others. For this project, quality of these requirements must be up to the standards for
ensuring best quality outcome in the project. Before purchasing hardware, it will be required to verify
the background of the vendor in order to ensure they will provide best quality materials and hardware.
All the software used in the project must have valid license and downloaded / procurement from
verified sites / vendors.
2.7 Stakeholder Analysis for the Project
The stakeholder analysis is performed as follows.
Stakeholder Name Designation Role
PLEASE FILL
Chief Project Officer
Management and handling of
the project
PLEASE FILL
Chief Finance Officer
Management and handling of
project budget
PLEASE FILL
IT Supervisor and Officer
Supervision of project and
project planning
PLEASE FILL Procurement Manager Procurement of resources
PLEASE FILL
HR Manager
Hiring of staff and human
resources
PLEASE FILL
Information System Developer
Information system
development
PLEASE FILL
Network Security Officer
Implementation of network
security

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PLEASE FILL System Tester Testing of the system
PLEASE FILL Networking Expert Networking works
2.8 Communication Plan
The communication plan for the project is as follows.
Stakeholder Why? When? How?
Chief Project Officer
Project update Weekly Progress report, face to
face
Chief Finance Officer Budget allocation As required Finance statement
IT Supervisor and Officer System requirements Daily Face to face
Procurement Manager Resource requirements During planning List of resources
HR Manager
Human resource
requirements
During planning List of human resource
requirements
Information System
Developer
Project requirements As required Face to face / document
Network Security Officer Project requirements As required Face to face / document
System Tester Project requirements As required Face to face / document
Networking Expert Project requirements As required Face to face / document
2.9 Project Risk Management
The risk management plan is shown in the following risk register.
Risk Chance of Occurrence Impact Management Strategy
Cyber security risk Very High Very High Installation of Firewalls

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and Security Systems
Poor quality hardware
and equipments
High High Hire only a reputed
vendor with reliable
background
Lack of technical
expertise of employees
Very High Medium Provide training to the
employees
2.10 Project Deployment Plan
The project will be deployed once the development is complete but the deployment should not
be done before detailed testing is done to identify any errors and problems associated with the project.
Once the testing report is generated, the system can be deployed for use. Training sessions will have to
be provided to the employees who do not have sufficient knowledge about managing of the system.
3.0 Project Sign Off
This project plan is read and approved for proceeding with further project work.
____________________________________ (signature of project manager)
4.0 Post Project Review and Recommendations
After the project is complete, the project manager will review the entire project to determine if
there are any milestones or deliverables that have not been met.

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For this project, it is recommended that there are highly complex work requirements and hence
the teams must follow the project schedule and budget strictly. The team also needs to ensure there are
no wastages of budget during execution of the project.