PPMP20009 Unit Portfolio: Weeks 5, 6 & 7 Reflections & Learnings

This portfolio presents a student's reflections on project management concepts, spanning Weeks 5, 6, and 7 of the PPMP20009 unit. The work covers essential topics such as stakeholder analysis, project planning, organizational structures, and leadership within projects. The student explores the benefits of project management, including effective communication, scope development, and stakeholder prioritization. They also discuss real-life examples, personal experiences, and insights from various readings, videos, and articles, including Kerzner's project management materials and PMI resources. The portfolio examines project classification, prioritization, the role of the project manager, organizational structures (mechanistic, functional, divisional, market-based), and the significance of power dynamics. It also outlines factors crucial for project plan development, including scope definition, stakeholder communication, project charters, and risk management. The student emphasizes the importance of project milestones, resource identification, and work breakdown structures. This portfolio highlights the practical application of project management principles and their impact on project success, providing a comprehensive overview of the key learnings and insights gained throughout the unit. The student reflects on their understanding of project management, leadership, and the importance of effective communication and planning for successful project delivery.

(Insert Student Name) / (Insert Student Number) - PPMP20009 Unit Portfolio for Week (Insert week number)
Weekly portfolio
Week 5 Portfolio Learning Table
Topic and reading
samples.
Your personal learning outcomes from this unit. Learnings from your
experience.
Supporting
documentation including
your prior learnings.
Kerzner Chapter 9,
11.34
There are many possible benefits of the application of the project
management in manner to accomplish the objectives and goals of
the projects. Following are the possible causes those can be helpful
in stating the importance of the project management in the delivery
of the projects:
It allows the development of the scope for the project that
alternatively results in alternative goals of every stakeholder and
allowing them to focus on a concentric point.
Scope statement development of the project allows the manager
and other stakeholders to be concentrated on the same objective of
the project and deliver the activities according to the identified
goals and objectives of the project. This will also include the
milestones, requirements, exclusions, and limits of the project
constraints and deliver the activities based on these identifications.
Stakeholder analysis is another important and beneficial section
of the project management that allows the identification and
prioritization of the stakeholders involved in the project
considering their impact and interest in the project. It also focuses
on the roles and responsibilities of the stakeholders involved in the
project
Project Plan Communication is certain and effective way of
communicating the constraints and phases of the project in
sequential manner and laying a path on which the stakeholders can
walk towards to the success.
I learn that project management allows
the proper and effective communication
between the stakeholders allowing the
effective and efficient delivery of the
project considering the standard and
quality of the project. I have seen certain
situations in the real life that describes
how unplanned tour can result in chaos
and dissatisfaction on the final output.
Crawford, J.K., 2014. Project
management maturity model.
CRC Press.
Fleming, Q.W. and Koppelman,
J.M., 2016, December. Earned
value project management.
Project Management Institute.
Gido, J., Clements, J. and
Clements, J., 2014. Successful
project management. Nelson
Education.
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(Insert Student Name) / (Insert Student Number) - PPMP20009 Unit Portfolio for Week (Insert week number)
Topic and reading
samples.
Your personal learning outcomes from this unit. Learnings from your
experience.
Supporting
documentation including
your prior learnings.
Work Breakdown Structure is the one that allows the visual
presentation of the activities and sub-activities those are necessary
for the successful deployment of the project.
Managing meetings in minutes is another beneficial factor of the
application of the project management in the delivery of the project
assuring accomplishment of the objectives and goals of the project.
Updating project schedule can be done as per the requirement of
the project considering the implementation of the changes that can
be helpful in delivering the needed output of the project.
PMI Implementing
Organizational PM
Preface & Chapter 1
This video was helpful inn relating the real world examples with
the project management and their positive outcome on the delivery
of the project.
My best experience was when my family
and I was going for a summer camp I
noticed that we had everything planned
on what to do where to go and how
much spent within how much time.
However, my neighbours had not any
planning, they were on the same beach,
and they were merely able to enjoy than
us.
Harhold Kerzner
video
Technically, the work is the displacement of an object caused by
the force and same concept with every project, the project can be
described as the work, force is the project management, and
distance is the output and satisfaction from the project.
The project needs to be schedule considering every activities those
are crucial for the development of the project.
Project milestones are considerable objectives that allows the
manager to set a course of action in which the activity must be
accomplished in an efficient and effective manner considering the
effective roles and responsibilities of the organization.
Resource identification is another crucial activity that emphasizes
on the determination of the resources and supplier for meeting the
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(Insert Student Name) / (Insert Student Number) - PPMP20009 Unit Portfolio for Week (Insert week number)
Topic and reading
samples.
Your personal learning outcomes from this unit. Learnings from your
experience.
Supporting
documentation including
your prior learnings.
needs and requirements of the project.
WBS is an effective tool that can related the planned activities with
the sub-activities and consideration of the activities those are
crucial for the next activity.
New estimations can be made through the evaluation of the
changes needed to be implemented for managing the efficiency and
effectiveness of the project
The project planning includes the considering of the activities and
their dependencies as a successful project can only be delivered
through the sequential flow of the activities. It includes the
consideration of the budget and sponsors, which are the
considerable objective for the consideration of the financial
condition of the project. effective methodology allows the project
to deliver the objectives of the project in similar manner.
Portfolio Reflection
I learnt the success factors of the project delivery is the application and utilization of the project management in an effective and efficient manner
considering every phase of the project.
Week 6 Portfolio Learning Table
Topic and
reading
samples.
Your personal learning outcomes from this unit. Learnings from your
experience.
Supporting documentation including
your prior learnings.
Kerzner
Chapter
1.14-1.16,
There are many ways on which the projects can be classified
including the complexity, source of capital, project content,
stakeholders involved, objective, and educational. The various factors
of these projects can be considered while prioritizing and considering
I get to know that in daily
operational activities even
prioritization necessary if a
certain activity can be
Harrison, F. and Lock, D., 2017. Advanced
project management: a structured approach.
Routledge.
Heagney, J., 2016. Fundamentals of project
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(Insert Student Name) / (Insert Student Number) - PPMP20009 Unit Portfolio for Week (Insert week number)
Topic and
reading
samples.
Your personal learning outcomes from this unit. Learnings from your
experience.
Supporting documentation including
your prior learnings.
& 3 the efficiency of the different projects. It allows the managers to
quantitatively, analyse the priority of the project through setting
certain values.
accomplished through different
ways. It allows in the
consideration of all the
beneficial and lagging factors of
the project and modify them
into numbers.
management. AMACOM Div American Mgmt
Assn.
Heldman, K., 2018. PMP: project management
professional exam study guide. John Wiley &
Sons.
Kerzner, H. and Kerzner, H.R., 2017. Project
management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
PMI
Implementi
ng
Organizati
onal PM
Chapter 2
The project manager is always considered above all the external
stakeholders and under the executives and owners of the project as he
is responsible for executing all the necessary activities and jobs in
planned manner and allowing the project to be accomplished in an
efficient and effective manner. He is responsible for assigning the
roles and responsibilities of the stakeholders involved in the project
irrespective of their title and post in the project.
I have seen some same instances
at my home where, my mother
is the project manager for
managing all the activities and
our roles in manner to
successfully, operate the
household activities considering
happiness of everyone.
YouTube:
Project
Governanc
e by Darya
Duma from
Procept
Associates
Ltd
The team leaders of different teams should provide shoulder to the
decisions related to the activities of the project in manner to allow
better decision-making and accomplishment of the activities within
the project.
My mother always needed some
support and I used to provide
certain decisions or course of
actions on certain topics those
could be considered for the
decision-making
Project
Manageme
nt Journal
Volume 44
Power always stays in the hand of the line manager who in general
abuses it for showing himself or herself superior to others. This lead
to certain conflicts between the project manager and the line manager.
Power transfer is generally not the subject of the project manager. The
project management within the project-driven organization has been
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(Insert Student Name) / (Insert Student Number) - PPMP20009 Unit Portfolio for Week (Insert week number)
Topic and
reading
samples.
Your personal learning outcomes from this unit. Learnings from your
experience.
Supporting documentation including
your prior learnings.
No 1, pages
17-34 for
the article
by Besner
C. & Hobbs
B. (2012)
Contextuali
zed Project
Manageme
nt Practice:
A Cluster
Analysis of
Practices
and Best
Practices
always respected and is matured, as it has not been same with the
non-project-driven organization.
Following are some of the different organizational structure:
Mechanistic structure is one of the popular organizational structure
for small firma that has only one superior and others are under them.
Functional organizational Structure is another structure that is very
common in nowadays business that groups all the marketers together
within a single department, similar to the sales and service department
for the accomplishment of all the operational activities of the
organization.
Divisional product based organizational structure is another
effective organizational structure comprised of different sub-
divisional smaller functional structures.
Market-Based Organizational Structure allows the authority at the
CEO and then divided among the commercial distributors.
Circular, matrix, and process based organizational structure vital
for the management of the projects and organization’s operational
activities through sub-dividing the responsibilities among the
respective members
Project manager will have the bosses same as the number of heads of
the organization. Functional team member will have three bosses
including, leader manager, and executives. Functional manager will
have manager and executives as the bosses.
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(Insert Student Name) / (Insert Student Number) - PPMP20009 Unit Portfolio for Week (Insert week number)
Portfolio Reflection
I get to know about the authorities and the powers of different stakeholders, and managers in the overall project and how project management plays
role in the management of power among different heads and group of members.
Week 7 Portfolio Learning Table
Topic and reading
samples.
Your personal learning outcomes from this
unit.
Learnings from your
experience.
Supporting documentation including
your prior learnings.
Kerzner Chapter
1.8-1.10, & 10 &
11.25
The must factors for the consideration of the project plan
include the following:
Description of the scope and value of the project plan is
the first step towards developing a successful project plan
that informs about the overall concentration and output of
the project.
Communication with the different stakeholders involved
in the project considering the discussion over the
considerable factors those might affect or influence the
overall execution of the project and thus, alternatively alters
the output of the project.
Project charter should consist of all the major constraints
of the project describing the achievements the manager is
about to achieve through the execution of the project. It
should be considering all the human resources factors and
resources necessary for the execution of the project. It
should be describing the essential factors and every aspects
of the project that is favourable and feasible for meeting the
demands and requirements of the consumers.
Defining roles and responsibilities of every stakeholder
involved in the project considering their ability and
capability of the individuals on how much effectively and
efficiently, they can drive the project constraints during the
exon how much effectively and efficiently, they can drive
Kerzner, H., 2017. Project management metrics,
KPIs, and dashboards: a guide to measuring
and monitoring project performance. John
Wiley & Sons.
Kerzner, H., 2018. Project management best
practices: Achieving global excellence. John
Wiley & Sons
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(Insert Student Name) / (Insert Student Number) - PPMP20009 Unit Portfolio for Week (Insert week number)
Topic and reading
samples.
Your personal learning outcomes from this
unit.
Learnings from your
experience.
Supporting documentation including
your prior learnings.
the project constraints during the execution of the project.
A successful kick-off meeting is another considerable
factor for the approval and understanding over the
constraints of the project. it should be a well and efficient
description of the project vision, strategies or business
vision, team building, responsibilities and roles of different
stakeholders, commitments of the team, rules of the ground,
and the sub-groups and groups’ size who will be indulging
within the project.
Development of the scope statement for the project
emphasizing overall coverage of the output and production
of the project being delivered. Scope statement should be
describing the strategies that can eliminate the business
problems, the objectives of the project, deliverables of the
overall execution, and the key milestones and the factors
those are capable of affecting the constraints of the project.
PMI Implementing
Organizational PM
Chapter 3
The statement “for projects that are done for external
sources, the project manager is first viewed as starting out
with a pot of gold and then as having to manage the project
so that sufficient profits will be made for the stockholders.”
As it is helpful in allowing the managers to perform the
project in much better and efficient manner and deliver the
objective of the project successfully. There are several risks
those need to be considered while delivering the project
however; some of them are not much evident for the
consideration and that lead the necessity for the manager to
be connected with the project and deliver the project in an
effective and efficient manner. This could even take sixty
weeks away from the home for the project manager. Age in
the same field is always the considerable factor for the
engagement with the project management with owning
better and effective experience that can be helpful in
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(Insert Student Name) / (Insert Student Number) - PPMP20009 Unit Portfolio for Week (Insert week number)
Topic and reading
samples.
Your personal learning outcomes from this
unit.
Learnings from your
experience.
Supporting documentation including
your prior learnings.
considering the every sector of the project. This can be time
taking process however, efficiency could be considered at
high level.
PMI Managing
Change Preface,
Chapters 1, 2 & 3
The project management turned into over management
when the priority of the project becomes much important
than achieving the goals and objectives of the project. The
whole focus turned to be moving towards the management
and the overall project lacks in the output and productivity
of the organization.
The project manager is solely responsible for the delivery of
the changes those have been identified for the coordination
between the management and the projects of the programme
considering the dependencies on other activities.
Portfolio Reflection
I learnt about the organizational structure of the organization and how the power is suited for different level of authorities and all the activities
dependent on others are capable of assuring the enhancement in the standard of the project being delivered. The authorities at different levels have different
roles and responsibilities for the management of the operational activities within the organization.
Week 8 Portfolio Learning Table
Topic and reading
samples.
Your personal learning outcomes from this unit. Learnings from your
experience.
Supporting documentation
including your prior learnings.
Kerzner Chapter
11.0-11.8
The initiation phase should must be including the statement of
the work, milestone plan, project specifications, and work
breakdown structure and these are essential and crucial factors
for the development of the planning of the project. thereafter
the crucial aspects for the planning of the project are the
resources and the suppliers of the resources should be
identified in the prior of the planning. Linear responsibility
charts should be constructed including the priorities of the
I have planned for completing all the
weekly lectures and understanding the
project management and related
aspects of the project management for
the accomplishment of a successful
life. This is my initiation phase for the
planning on how, I will be indulging
in the commercial activities
Martinelli, R.J. and Milosevic, D.Z.,
2016. Project management toolbox:
tools and techniques for the practicing
project manager. John Wiley & Sons.
Olson, D., 2014. Information systems
project management. Business Expert
Press.
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(Insert Student Name) / (Insert Student Number) - PPMP20009 Unit Portfolio for Week (Insert week number)
Topic and reading
samples.
Your personal learning outcomes from this unit. Learnings from your
experience.
Supporting documentation
including your prior learnings.
activities and associated factors in the network diagram.
Thereafter, the scheduling should be initiated considering the
objectives understanding, organizational structure suitable for
the project and related to the successful delivery of the project.
Work plans and schedule should be presented and confirmed
in manner to maximize the allocations and utilization of the
resources necessary for the development and execution of the
project; thereafter, the essential factors for the planning phase
include the development of the accounting systems and
resource costing in manner to analyse and estimate the best
budget of the project.
Final activity before the deployment of the planning phase
includes the establishment of the reporting and management
system that will be helpful in monitoring the overall activities
and objectives of the project.
considering the overall functioning
and reporting of the essential factors
for the successful delivery of the
planning phase. Thereafter, I will be
initiating the planning on how I will
be connected with the organizations
for gaining experience in the real life.
PMI Implementing
Organizational PM
Chapter 4;
(http://marketplace.
pmi.org/Pages/Prod
uctDetail.aspx?
GMProduct=00101
500501)
WBS can be prepared in a manner that the resource allocation
can be made easier considering the activities and their detailed
information. Establishing the resources besides every activity
including the responsible stakeholders. The functional
manager always tries to put the major, crucial, and bigger
activities in the first three levels for assuring that the activity
can be divided in further parts or divisions and managing them
in an efficient and effective manner.
I have an experience when I was
working with my friend in a team
project for the school and one of the
friend was assigned for monitoring
and auditing our progress and
execution. He was chosen as the
functional manager because of his
seniority.
PMI Managing
Change Preface,
Chapter 4;
(http://marketplace.
pmi.org/Pages/Prod
uctDetail.aspx?
GMProduct=00101
469401)
During the planning cycle, the managers might conflict at the
decisions on approval regarding the deliveries of the project
constraints at the specified time or budget of the project can be
an issue for the sponsors, executives and other stakeholders.
Roles and responsibilities is also a point of debate where
certain experienced play might not be happy with the position
or responsibilities being assigned to them.
The presentation of the deliverables of the project planning
In my project, I will assure that
regular meetings will be driven in
every week for the determination and
explanation of the on-going activities
of the project and what are the
preceding activities those will be
delivered for the execution of the
project. It is necessary to talk about
the activities and actions within the
project and determining the various
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(Insert Student Name) / (Insert Student Number) - PPMP20009 Unit Portfolio for Week (Insert week number)
Topic and reading
samples.
Your personal learning outcomes from this unit. Learnings from your
experience.
Supporting documentation
including your prior learnings.
should be of high demonstrations regarding the every activity
and responding materials and resources needed for the
accomplishment of the objectives and goals of the project. The
program plan should be in easy English language describing
every factors in well demonstrated manner for the time and the
budget.
aspects for the same course of action
and hence, it will be helpful in
assuring the proposition of the
innovative ideas and approaches those
can contribute in the enhancement of
the production of the organization.
I will be utilizing the social media
platform for interacting with the
stakeholders in addition to the above
regular meetings. The social media
interaction approach will be delivered
considering the privacy of the
individual if he or she not able to
clarify the problems and issues in
public.
I will be preparing the WBS
considering the five phases of the
project execution including the
initiation, planning, execution,
monitoring, and closure, and the
activities will be mentioned in all
these five phases of the project.
Portfolio Reflection
I learnt about the crucial factors essential for driving the project planning and initiation and how the activities should be managed so that efficiency can be
kept at maximum.
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