MSc Project Management: Leadership and Project Management Analysis

This report investigates the critical role of leadership in project management, focusing on the essential skills, traits, and behaviors that contribute to project success. It explores different leadership styles, including transformational and transactional approaches, and their impact on stakeholder management and overall project outcomes. The literature review examines various leadership theories and models, highlighting the significance of effective communication, motivation, and ethical decision-making within project teams. The report emphasizes the importance of project managers possessing strong leadership qualities to drive team performance, achieve project goals, and navigate the complexities of modern business environments. Through the analysis of relevant research and case studies, the report provides valuable insights into how leaders can foster collaboration, innovation, and a shared vision to ensure successful project delivery.

MSc PROJECT MANAGEMENT
KB7032 PROJECT ORGANIZATION AND INFORMATION
MANAGEMENT
Number of words count: -3000
Number of figures: 6
Number of tables: 1

CONTENTS
ABSTRACT..............................................................................................................................................2
INTRODUCTION.....................................................................................................................................3
LITERATURE REVIEW..............................................................................................................................3
METHODOLOGY...................................................................................................................................10
RESEARCH METHOD…………………………………………………………………………………………………………………………12
RESEARCH QUESTION………………………………………………………………………………………………………………………12
CONCLUSION……………………………………………………………………………………………………………………………………13
REFERENCES…………………………………………………………………………………………………………………………………….14
Figure.1 Description about Leadership skills………………………………………………………………………………….…4
Figure.2 Essential skills for Leadership in Project Management………………………………………………………..7
Figure.3 Project Management skills for Success……………………………………………………………………………….8
Figure.4 Relations for Leadership Theory………………………………………………………………………………………….9
Figure.5 Relevance of Leadership skills of Project achievement……………………………………………………….12
Figure.6 Leadership in Coaching Survey………………………………………………………………………………………….13
Table.1 Difference between Leaders and Managers……………………………………………………………………….11

LEADERSHIP IN PROJECT MANAGEMENT
ABSTRACT
The purpose of this research is to identify the important characteristics that a leader in Project
Management need to own to make certain successful communication. The Professional Leader will
have the abilities like capable of stimulation, idealized and incentive components of transformational
management cause promotion attention and exception management and also there is error
consciousness of transactional management it will results in preventing of consideration. The trait of
a project manager will suggest this kind of leader and also the way of leadership that the
undertaking manager will be applied during the oversight pf projects.
In this paper there will be impact on leadership styles i.e. Transformational and Transactional, the
task supervisor’s normal day will be filled with lots of challenges , Each day consists of an unending
movement of email, cut-off date troubles a few frustrating events, and also we know that conflicting
some view factors from stakeholders and inopportune times there will be needs for adjustments.
We are here probable to find, within an everyday inside the existence of a mission, a few success
and big achievements, victories also.
A summary evaluate of management is offered, including insight into how the opportunities for
leadership in the use of terms has extended to the factor where all of the participants of the group
can turn out to be the leaders.
Keywords: Leader in project management, transactional leadership, stakeholders.
INTRODUCTION
Leadership is one of the most critical and crucial elements in project management. We know that
numerous chairmen, administrators, supervisors, and apex officials execute their requirement. It
may be visible as the art of influencing others to get good results. Usually leaders guide behaviours
by the way of placing the vision, the way of program and the important thing processes.
Management has a big influence on the entire process, it also includes the activity of others. While
numerous managers will concentrate on one-dimensional exercises and they will stress over quick
term income and also about stock costs, since many managers are immensely worried with
preserving the reputation, even though the leaders are unpopular they are more distressed in
making vital choices. The significance of Project Management field on leadership in place of control
is in recognition of special ability skills that a leader should possess and convey to an organisation or
project.
Here, we are thinking about the demands of Project Manager position, to gain the success of the
project, the Project Manager has to be the team leader, we should grow to be aware of the active
elements. This information is essential to increase an equalization among our own lives, includes
enterprise and also project managers. We must use this to maintain stability to drive our task groups
and also others who rely on us for some needs like in which direction we have to follow, support,
guidance and among these the important need is motivation.
The function of Project Manager will increase its importance simultaneously increase in project
complexity and also approximately their function is that you need to ignite this hearth of overall
performance and also to function properly you have to set boundaries inside the team. These kind of
confidence raises the thrilling question relatively the connection between project management and
the undertaking achievement. The whole context of Project Management which is described above

is being addressed within the context of task achievement. The most important principle is that
Project Management by using the task supervisor is key for a successful achievement. A effective
leader is a person who thinks that something useful motive has to be a part. Project Manager is
responsible for lifting countrywide spirit will locate that project manager is essential for completion
but coming to the project leadership this will be a most important role in achieving project success.
LITERATURE REVIEW
A complete literature review of Leadership skills is conducted. We can say that Literature is related
to Leadership skills and also, it’s characteristics, traits and behaviour it also includes organizational
overall performance. Usually Project success were significantly arising when the project manager
utilized transformational management by doing this project have been more likely to be finished on
time and also in an effective way, the basic commercial enterprise objectives there will be more
chances to be achieved. The role of the Project leader’s is the way of declaring that “leaders have to
be capable of explaining to their group members, why they must be submitted, they can get
responsibility through exhibiting a principal of commitment themselves. We realize that
transformational leadership approach, which will be develop as one of the among prevailing
speculations and hierarchical authority.
Actually, Literature on Leadership abilities are separated into four elements, it also includes the
concept of Leadership of the project.
Theory
of
project leadership
LEADERSHIP SKILLS
Organizational
performance
Leadership
characteristics, traits and
Leadership behaviour
Associated
0to
Leadership skills

Figure 1: Description about Leadership Skills
In 2007, Kevin identifies some of traits that make an effective leader, as following below:
 A leader who will motivate, inspires their team members.
 A leader who can see a destiny that can be unique and higher than others.
 A leader who is passionate towards him/her work.
 A leader who is a good listener.
 A leader who encourages their team members to achieve team success.
 A leader who is good in coordinating.
 A leader who is a learner.
 A leader whose views changes as their ally.
 A leader who tends to take risks today for something better tomorrow.
 A leader who will value their results.
 A leader who is a trainer.
 A leader who sees possibility and also captures it.
 A leader who is a good communicator.
 A leader who realizes that they can’t accomplish all the work alone.
 A leader includes all of these things and a lot more.
 A leader who cares about more than results.
The role of Project Manager is carry out the proper systems and processes are more crucial than any
other each project manager. Effective leadership is like a task-related, and we see most of the
effective leaders alter their leadership style to the capability of each person or group. While coming
to the Situational leaders, they will address various individuals and various circumstances in many
ways. Appropriate Project Manager consists of characterizing 15 leadership capabilities used in the
examination and there is a total of 14 project properties which will be utilized to sort projects, in
addition to professional project .it would be better by highlight their individual qualifications.
Leadership in the team is not vested in any individual person, rather than that leadership role is
taken by different team members. Choosing suitable Project Managers will interest in those who are
playing the role of selecting project manager. These type of leadership patterns will be characterized
by according to their degree like supportive relationship and directive task conduct.
1. Telling – It refers to the leader who will characterize the roles of each person or group and
also, he/she provides the why, when, what, how and where to do the work. This type of
relationship is recognised as means of one way communication.
2. Selling – In this the leader is now using two-way communication at the same time the leader
is continuing providing the way of method and also emotional support that will allow each
person or organization being influenced by others.
3. Delegating – In this the leader is continuing concerning the decisions, while the technique
and their duty has been exceeded to every member in the team or group.

4. Participating – It refers that the leader is giving less task behavior and he also maintaining
high relationship behavior.
In Today’s generation there is a huge business environment, Leaders and managers of the project,
they need to make sure that ethics permeates all the of organizational operations. Ethics and
management together can add an ethical measurement for the decision making manner to achieve
the success of the organization.
Making moral decisions is not easy because for every problem there will not be a proper solution.
We recognise that “Leadership” has been a huge topic since many years, leadership skills may be
developed by means of organization/ group without any huge efforts. As we know that strategic
initiatives, they are implemented through projects and also it has become compulsory that these are
managed very effectively and ethically.
The main theme of this paper is about ‘’Project Leadership” i.e. “Positive Leadership”. In these there
are many different methods of leadership. We have to consider as “external demonstration of
leadership” like a good communicator and motivator. In leadership what is accomplished through
leadership is more important than what it appears to be. The important factor is to learn about what
is true, authentic.
Basically, best performance groups are highly concentrate on their goals, all the members of the
team will be assigned their specific roles individually and their skills aligned and they are committed
to a same purpose, they will continuously show their high levels of collaboration and their
innovation which will give best results.
Always project managers will be thinking on achieving both short-time and mid-time outputs to
achieve project goals, this will be a part of the long-time strategic goals. This will make combination
of the effective leadership and project management plays an important role in achieving short-term
and long-term strategic goals. In High performance team will be focused on sense of clear focus and
there will be an intense energy with in the team. Each member in the team shows high levels of
mutual trust and understanding towards each other. Before the leaders achieves their strategic
goals, they will create a vision, it will be the future state of the organization and also the team
members feel a strong sense of accountability.
Successful project managers, they used to develop their leadership skills continuously in the team.
They will motivate and inspire the members of the team in such a way that they will start to
recognizing their efforts, setting specified goals, making suitable contributions and the key factor is
encouraging the team members to lead them towards achieving their goals and for the
development of the team they also practice effective human resource management processes.

Figure 2: Essential skills for Leadership in Project Management
Always Leaders will be focused on how to accomplih the vision for the company. When the leaders
started Implementing the strategy that will totally depends upon decisions. After that decisions, the
managers will do their work like utilizing project management to implement the project
successfully.

Figure 3: Project Management skills for Success
Source :- https://pmleadershipchamps.com/2013/04/12/project-managers-essential-soft-
skills/
There are three different types of methods in which each individual can learn some knowledge
about leadership and easily they can improve leadership skills.
As we know, there are numerous of studies on the improvement of leadership skills. By the analysis
of the literature, there are 11 special skills which will be the characteristic of strong leaders. Some of
the skills are: -
 Effective Teaching skills.
 The way of representing the group.
 The way of planning.
 By setting an example.

 Before using the resources of the group, we have to know them.
 Sharing Leadership with anyone of the team member.
 Counselling to the members of the team.
 By understanding the required characteristic of the post.
 Evaluating the members in the team.
 Effective Communication between the members of the team.
 The way of controlling group performance of the team.
Trait
Situation Behavior
Figure 4: Relationships for Leadership Theory
1. Trait Approach
Basically, these Trait theories are leadership aspect which will be focused on every
leader and they will try to regulate the things like characteristics. These traits that any
individual can study. The suitable character traits which are includes with leadership are
recognized as the following points: -

1. Motivation of the Leader: Most of the Successful leaders want to lead their project
rather than having only enterprising spirit. Every leader will give first preference for
power, rather than follower they always wanted to be in position of leadership.
2. Self Confidence: It plays a major role in Leadership; we know that Leadership role is like
challenging. self confidence helps a leader to solve problems, facing difficult obstacles,
making valuable decisions without any uncertainty and still the leader will be confident
to others.
3. Knowledge: Aw we know that Effective leaders will have a huge knowledge regarding
technical matters, industries, companies, intelligent and also inspiring.
4. Loyalty: Usually the leaders who will show loyalty and honesty, they will be a high
chance of doing mistakes and also when people started to trust and believe him, this
will lead to increase his influence as well.
5. Integrity: It is considered as each team leader, his work towards the project, when
he/she failed to complete their work on time and also, they are unable to execute,
these types of people will not be a good team leader.
2. Behavioral Approach
Behavioral Approach refers to the work of the leaders do, despite traits or
capabilities.
1. Decision Making: It plays an important role while doing a project. In these there are 2
types of leadership i.e. Autocratic and other one is Democratic. Here, Autocratic refers
to the leader who will take their own decisions and Democratic refers to the leader will
take decisions from their members of the team.
2. Task Performance: In these, the leader will put all his efforts to make sure that the
teams or organizations to achieve their goals on time. This will be focused on quality
and quantity of the output, ability of work efficiency.
3. Group Maintenance: These type of Behaviors will helps in making good work
relationships and maintain a good environment in the group and this makes the
satisfaction of the group members by comfort, appreciation and also mainly reducing
the stress occurred due to heavy work.
3. Situational Approach
These types of theories will usually analyse leaders from others based
upon the situation and there are some factors which includes different types of projects,
structure of the organizations, personal preferences and also there are some influences which
belongs to upper-level management. As we know, the Leaders will modify their decision
making, planning, orientation also like in a motivational way.
METHODOLOGY
The effective project manager, the person who is having special skills like technical and interpersonal
skills. The job of project manager is not easy as we describe it requires a high talent to preserve that

effectiveness. By this term, many of the project managers will come to conclusion that project
manager is divided into two main categories i.e. Leader and Manager.
Assume that Project Manager as a Leader:
 Inspires Team members - By Inspiring the members of the team it will creates trust among
the team members.
 Align Employees – This will lead to create a good performing team in which the members of
the team will be focused on achieving the goals through teamwork.
 Motivating and Supporting team members- It will assert the benefits of reaching our goals at
each individual level, team/group and organization levels.
 Always connects with team members and also creates a mutual respect among all the
members of the team.
 Vision and The way of direction- This will describe the motive and reason underlying the
project and shows their passion.
Assume that Project Manager as Manager or Administrator:
 Plans and Budgets- He will coordinate the things like resource requirements, cost of the
equipment and materials as well with functional managers.
 Organizing the project- He arranges for the suitable skilled resources and acquires resources
and also, he will regulate release dates.
 Organizes project work- He used to assign and authorize all the work responsibilities during
the project.
 Control over the project – In the team, he retrieves agreement and creates a mutually
agreed upon monitoring and controls the procedures, he also develops an implementation
plan.
Basically, Managers will be focused on carryout and following the processes, they are habitual for
their daily routine works and assuring that the members of the group can be useful with all the
appliances they have to perform their own works.
We know that the Leaders are Innovators, the people who tries to improve ways of completing the
work on time and executing as well, also facing the difficulties and challenging the procedure, this
leads to improve the level of team’s capacity.
Leaders Managers
Explore Challenges Maintaining the state of affairs
They will motivate They will control their subordinates
Taking long duration of time to take decisions Not taking more time to think than leaders
Influence will be very high Influence will be lesser than the leaders i.e.
limited
The leaders will inspire their team members They will observe every work done by
subordinates
Always worry about doing the right things In these, they will worry about doing things
correctly
Table 1: Difference between Leaders and Managers

RESEARCH QUESTION
First Question: Is Leadership is required in finishing the projects achievement?
Respondents are asked whether they are accepted/agree, half/partially agree, not
accepted/disagree or they have no opinion at all on the above explanation. Results are appeared in
Figure 5.
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
Agreed Partial Agreed Disagreed No opinion