Project Management Report: Lessons Learned, Application and Analysis

This project management report examines the application of project management principles and lessons learned from a new product development project for Hyten Corporation. The report focuses on key areas such as time management, decision-making processes, and resource allocation, emphasizing the use of agile project management methodology to enhance stakeholder engagement and control project costs. It details the importance of communication, effective decision-making, and resource allocation in achieving project success. The report further bridges theory and practice by analyzing project constraints, stakeholder engagement strategies, and the selection of appropriate project management methodologies, ultimately highlighting the benefits of formal project management and its impact on organizational structure and employee growth. The report also discusses the importance of communication, decision-making processes, time management, and resource allocation in project success. This project also shows the importance of stakeholder engagement and agile methodology to achieve project goals.

Running head: PROJECT MANAGEMENT
Project Management Report
Name of the Student:
Name of the University:

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Executive Summary
The project report is focused on discussing the lessons learned as well as project management
principles which are taken from the project plan. The plan is based on development of new
product for customer application. The lessons learned are time management, decision making
process as well as resource allocation which are required to understand the project needs and
project objectives. Based on the project objectives, agile project management methodology is
best selected for this work so that project manager performs stakeholder engagement,
predictable project cost and focused on business value. Quality standard is implemented to
get better quality of products to achieve high level of customer satisfaction as well as
business growth. Review of project documents is performed by project manager to track
project current status and compare it with scheduled timeline.

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Table of Contents
Introduction................................................................................................................................3
Project management application and lessons learned................................................................3
Bridging theory and praxis.........................................................................................................6
Conclusion..................................................................................................................................9
References................................................................................................................................11

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Introduction
The final project report is reflected on discussing the project management application
as well as lessons learned from the project plan- development of new product for customer
application. The project plan is based on Hyten Corporation, decided to change their
organizational structure so that the company can provide better services to their customers.
The company decides to change their informal project management to formal one. The formal
type of project management is used in the organization to contribute into planning cycle of
project. The project success is focused on stay on project schedule as well as get greater
coordination among various departments of the company (Varajão, Colomo-Palacios, &
Silva, 2017). The main objectives of this project plan is implementation of formal project
management so that it provides the employee room for personal growth. From this project
report, there is learning of skills and things from change in organization structure.
Project management application and lessons learned
The project management assignment is a learning course where there is
implementation of knowledge gained from lecturers as well as self-studies. Innovation in this
subject is required creativity as well as practical implication which can add value to the
product. The project plan is reflected on changing from informal organizational structure to
formal organizational structure (Kliem & Ludin, 2019). This project task becomes easier to
perform as well as handle when all the project team members provide equal support to
achieve project success. From this project plan, there is learning of systematic approach to
design the new product for customer satisfaction. Project management methodology is also
used based on nature of the project plan and project requirements.
Shafiq et al., (2018) stated that capturing lessons learned is required to make sure that
the future projects should organize in better way, but learning from the present project will be

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helpful. Managing the lessons learned is hard to perform the project work in better way.
Hornstein (2015) discussed that lessons learnt helps the project manager to manage the
project work effectively by changing the organizational structure. The main purpose of this
project plan is to change the structure from informal to formal. The main concern of project
manager is to meet with scheduled project timeline as well as calculated cost of the plan. It
will help the project manager as well as project team to get project success. Achievement of
project success is established to gain the project short as well as long term goals.
The lessons learned from this project are being compiled from the business case of
Hyten Corporation through the project lifecycle. The lessons learned are collected from the
project risks in the risk plan and through interviews with the project team members. This
document is used as reference for the future related similar projects. The document contains
details of how to manage the project schedule, cost and scope (Binder, 2016). It also contains
information on specific role of the project team members related to their skills and knowledge
to perform work. The information on project timeline, risk plan and communication details
are helpful to base the project plan. Mainly, the lessons learned in the document are being
divided by knowledge area (Anantatmula & Rad, 2018). The main key knowledge areas are
procurement, time, cost, risk, human resource and scope management. The other areas are
quality, integration, communication as well as stakeholder management. From this project
plan, following are the lessons which are learned:
Communication
Communication is required part for the project team to perform work. Without
communication, it is not possible to achieve required project results. When communication is
shared among the project team, then workload is being shared among members and tasks are
easier to handle and manage (Bourne, 2016). During this project plan, the communication

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purposes are team meetings, email and Google drive in group. Team communication is
required to lessen risks as well as unnecessary project delays. The team members share their
ideas and suggestions related to project with others, therefore it offers opportunities for
imagination as well as innovation (Harrison & Lock, 2017). Effective communication plan
helps to communicate messages among the team. The team is then focused on completion of
project tasks, activities as well as meet project needs.
Decision making process
In the project plan, decision making process is key concept. In the group project work,
there is setting up decision making process through which best decisions are taken for
completing the project on scheduled timeframe as well as on budget. Firstly, it is required to
provide an innovative proposal to Hyten Corporation on development of new product for
customer application. This innovative idea will help to determine and make decisions which
is mainly required to change the organizational structure (Todorović et al., 2015). It will also
help to determine informal or formal organizational structure, which one is best for the
business organization. There is gathering as well as collecting of information on innovative
ideas. The plan is focused on implementing a formal project management from informal one,
where the project departments are participating in it (Harris, 2017). Overlapping is prevented
in the project due to innovative idea of project planning. All the project team members should
perform their work on time, then the group members should have to work in scheduled
timeframe.
Time management
The main area is time management. There is required to sequence as well as estimate
time for each project activities required to complete the formal project management plan.
There is required to monitor as well as control time so that the project does not go behind the
schedule. Work breakdown structure is a scheduling tool to schedule the project work

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efficiently (Alhawari, 2016). This structure used in this project plan to divide the project tasks
into work packages such as initiation, planning, execution, monitoring and closure. A Gantt
chart is prepared in the project plan so that there is better scheduling as well as managing of
project activities. It is shown as a bar chart which illustrates the schedule of the project. This
chart helps to determine progress of entire project plan as well as easier to determine the
project dependencies. In the Gantt chart, work breakdown structure is used to communicate
project ideas and assign the project responsibilities to the project plan. Project management
software is used to help in project planning. Nazarko (2017) discussed that time management
is the best way to organize as well as plan the project activities. It leads to greater business
productivity as well as efficiency of Hyten Corporation.
Resource allocation
Nicholas and Steyn (2017) mentioned that resource allocation is improved visibility
of the project resources across the business organization, Hyten Corporation. Allocation of
resources is required into the project plan to determine the roles of each project team
members. In this project plan, allocated human resources are project manager, employees,
general manager, scheduling manager, quality manager, customers, plant manager and
comptroller. Among all the project resources, project manager is mainly responsible to
manage project plan progress, review of project plan as well as create detailed project reports
(Kim et al., 2017). Based on concept of project management, the resource allocation is
helpful to give a clear picture of the amount of work performed. It helps to schedule the
project work ahead as well as insight in team progress.
Bridging theory and praxis
The project management theory is related to processes as well as methods which are
used for managing the project plan. The practice of project management is relationship in

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addition to expectations of the stakeholder plus project idea. The project planning is done
based on size of the project and company. The project manager follows right business
processes related to project size. This project plan is critical for three plans such as time,
scope and cost management plan (Hughes et al., 2016). These are the three project constraints
which are provided effect on project completion time. In this project plan, scope is a
constraint where there is change into organizational rules as well as regulations. Cost is a
constraint when the project time period is focused on limited project resources. The project
has to be completed the plan under estimated budget. The project sponsor stated that the
project plan has to be completed till end of next year, it is a time constraint into the project
work. Apart from these three, other project constraints are quality, customer satisfaction and
resource (Turner, 2016). The project plan has strict project quality requirements lead to affect
project success. Apart from this, when the customers are not getting satisfied with the new
structure, the company would not compete with other company. The customer satisfaction is
dependent on other project factors. Finally, unavailability of human resources lead to cause
project delays.
Stakeholder engagement is required in the project to engage them based on their
interest as well as power. It offers opportunities to contribute towards product development
and program development. There is leveraging of stakeholder’s expertise so that the best
stakeholders based on their skills as well as expertise is selected for the project plan. The
stakeholders are also selected for the project based on project needs as well as requirements
(Holzmann, Weisz, & Zitter, 2018). A line of communication is open as well as transparent
for all the project team members. Effective stakeholder engagement will help the project
manager to meet their short as well as long term organizational goals and create a strategy
development. Shared motivation from higher level manager helps the stakeholders to take
decisions.

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Each project manager knows selection of right project management methodology is
required for the project job. Kerzner (2018) discussed that project methodology is defined as
practices, procedures as well as rules used by the project discipline. Agile methodology is
best suited for this project plan where demands as well as solutions evolved throughout self-
organizing as well as cross functional team. Agile principles is based on customer satisfaction
throughout continuous delivery of product as well as services. Accommodate changing needs
is meant for development process, and in this project plan, there is development of new
product for getting customer satisfaction. Kerzner (2017) mentioned that collaboration is
meant between the stakeholder as well as developer through the project plan. The project
team members are motivated as well as supported by the project manager to get success in the
project.
Agile processes is supported a proper development pace into the project work. Self-
organized project team encourages project requirements as well as design. Regular project
review is done to get effective project plan. In order to achieve the project objectives as well
as requirements, project plan requires flexibility. There is a level of complexity as well as
uncertainty, sometimes lead to project failure (Uhl & Gollenia, 2016). The manager is
required to determine its complexity level as well as nature of project to conduct the work as
per scheduled plan. The product as well as service of Hyten Corporation is not built by the
project team. The team is responsible to manage, organize as well as conduct the work and
based on it, the product or service is developed reflected on requirements of the business
organization.
PMI/PMBOK is not a method, while it guides details of project standards which can
characterize the project management. There are five processes relevant to the project plan.
Initiation phase is defined start of new project phase of existing plan. In planning phase, the
scope as well as objectives of the project are being achieved (Kliem & Ludin, 2019).

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Execution phase does the plan defined in concept of project management. Monitoring as well
as controlling phase is reviewed as well as regulated to determine the performance of project
work. Finally, the closure phase concludes on project activities and phases across the project
group to close the plan. This guidance is used in project management plan as best practices
for getting project success.
Anantatmula and Rad (2018) pointed that the project management is being dominated
by management as project planning, and models. Todorović et al., (2015) believed that it is
required to compare development of project management theory so that the project manager
can determine which theory is relevant to completion of project work. With project
assumptions, measurable parameters are remained predictable over project lifecycle. The
management assumed that it can predict behavior of the team members from its initial data.
In order to complete the work on scheduled time and on budget, it is assumed that the project
members get enough time to complete the plan and perform work as per scheduled
timeframe. There is availability of more resources to finish work on time (Nicholas & Steyn,
2017). Estimation of project budget is included to develop new product for the customer
application. Training to the employees are provided so that there is proper use of project
management skills and knowledge experienced by doing work in other similar projects. The
project team members should understand the main needs as well as objectives of the project
plan so that the project will meet with it (Harrison & Lock, 2017). Timely completion is
mainly required to meet with organizational project goals, communication as well as
prioritization of project work. Good time management is accomplished in short time period,
which can lead towards benefit of learning chances.

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Conclusion
This project report is helped to increase learning as well as presentation skills of the
members those are involved in the project. From this project plan, there is sharing of project
ideas with the project team so that there is less possibility of project conflicts among the team
members. There is learning of information while working in the group which will be helpful
for future project work. Decision making process helps to resolve project risks as well as
achieve project goals in meantime. Professional guidance in the project management is
required for the project manager as well as project teams. Learning of the project
management, planning and controlling project time, scope as well as cost is required to plan
the work in efficient way. In order to work in a project, best practices as well as code of
ethics is selected to get project success. It is concluded that time management is required
skills to learn for providing better project work. By managing the time, the project completes
on predicted time with great quality.

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References
Alhawari, S. (2016). Relationship among project management processes and knowledge
repository for project success. International Journal of Enterprise Information
Systems (IJEIS), 12(4), 16-30.
Anantatmula, V. S., & Rad, P. F. (2018). Role of Organizational Project Management
Maturity Factors on Project Success. Engineering Management Journal, 30(3), 165-
178.
Binder, J. (2016). Global project management: communication, collaboration and
management across borders. Routledge.
Bourne, L. (2016). Stakeholder relationship management: a maturity model for
organisational implementation. Routledge.
Harris, E. (2017). Strategic project risk appraisal and management. Routledge.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach.
Routledge.
Holzmann, V., Weisz, H., & Zitter, D. (2018, October). Simulating Advanced Project
Management Decision Making Processes With PMZONE Board Game. In ECGBL
2018 12th European Conference on Game-Based Learning (p. 240). Academic
Conferences and publishing limited.
Hornstein, H. A. (2015). The integration of project management and organizational change
management is now a necessity. International Journal of Project Management, 33(2),
291-298.