PPMP20008 Project Management: Lessons Learnt Presentation 2018

This presentation provides a comprehensive overview of the lessons learnt from a project management course, focusing on project management frameworks and the practical application of these frameworks. It details the process of gathering and documenting lessons learnt, including stakeholder involvement and the use of tools like the Work Breakdown Structure (WBS). The presentation reflects on the actual lessons learnt process, addressing common issues such as the absence of a structured review process and a lessons learnt library. Key lessons are highlighted in areas like communication, risk management, and scope management, with specific improvement strategies and SMART objectives outlined to enhance future project outcomes. The conclusion emphasizes the importance of project reviews, stakeholder engagement, and effective project scheduling for overall project success, supported by a list of relevant references.

PPMP20008
Lessons Learnt Presentation
Assessment 3 - 2018 Term1
Student name:
Student number:
Campus:
Tutor name:

Introduction
• This presentation slides are discussed about the learning outcomes of this
project management course.
• Discussion of the project management frameworks.
• Discussion on the lessons learned from the course and the issues faced in
lessons learned are explained.
• Improvement strategies on the lessons learned.

Lessons Learnt Framework
How I planned to gather and document lessons learnt
When I planned to identify and
collect lessons learnt
Who I planned to
involve in the
process of gathering
lessons
How I planned to
document
lessons
Stakeholder register
The project stakeholders are those
who can directly impacted the project
work.
Identification of project initiation
phase and prioritize the project work
Selection of project manager and
team to conduct work into the project
to get project success
Project manager Final project report
where the lessons
are efficiently
documented properly

Lessons Learnt Framework
What actually happened
When I identified and
collected lessons learnt
Who I involved in
the process of
gathering lessons
How I documented
lessons
Work breakdown structure: It
is a key project deliverables
that organized the project
team members to work
PMBOK defines the WBS as a
deliverable hierarchical
decomposition of the work
which is being executed by the
project team
Defines the project scope in
manageable chunks that the
project team member can able
to understand
Project Manager Through use of project
status report and
progress report

No Lessons Learnt
Process
No Lessons Learnt
Library
Review selection – Approach to select when there
is execution of review
Set up the project review – Schedule and
communicate of review
Execute of review- Meetings with stakeholders
Analyze of findings- Review the inputs for
establishment of themes
Actions- Agreed of actions and change into the
project
Identify the lessons learnt
Document the lessons learnt
Analyse the lessons learnt
Store the lessons learnt
Review the lessons learnt
Reflections on my actual lessons learnt process
and the common issues of:

Lesson 1
Situation The situation made me
feel…
What I learnt from
reflecting on the
situation
Communication of
lessons learned
Good communication
can compensate of the
bad communication
Talk to the particular
point
Be clear about what to
speak
Listen instead of
assumption
Do not get for argument
I have lack of project
management skills.
I got training on project
management skills so
that more skills and
knowledge are to be
gained.

Improvement strategy for lesson 1
Improvement
strategy
How to
measure if
the strategy
works
Why the
strategy is
achievable
Relevance of
strategy to
address the
lesson
When the
strategy will
be
implemented
Conducting of
group
meetings
among the
project
manager and
project
stakeholders
Conducting of
the
brainstorming
session
Division of the
work on the
group
Discussion of
the project
problems
Success into
the project
work
Using of the
feedback from
the tutor side
Stakeholder
analysis show
the interest
and power
In 2 days

Lesson 2
Situation The situation made me
feel…
What I learnt from
reflecting on the
situation
Risk management of
lessons learned
Identify the risk issues
and project concerns
Evaluate the impact and
probability of the risks
Risk mitigation plan
Track the status of the
project risks
Control of the risks

Improvement strategy for lesson 2
Improvement
strategy
How to
measure if
the strategy
works
Why the
strategy is
achievable
Relevance of
strategy to
address the
lesson
When the
strategy will
be
implemented
Risk
management
plan
No delay of
the project
Risk register
Analysis of
the project
risks
Project
scheduling
using project
management
software
By 14 days

Lesson 3
Situation The situation made me
feel…
What I learnt from
reflecting on the
situation
Scope management of
lessons learned
Identification of the
stakeholders to manage
the constraints of project
Start the project with the
project charter
Collection of project
requirements
Create of effective
change management
plan

Improvement strategy for lesson 3
Improvement
strategy
How to
measure if
the strategy
works
Why the
strategy is
achievable
Relevance of
strategy to
address the
lesson
When the
strategy will
be
implemented
Project
scheduling
using project
management
software
Training on
project
management
skills so that
more skills
and
knowledge
are to be
gained
Training on
conducting of
technical
related work
into the
project
Project
scheduling
using project
management
software
By 14 days

SMART Objectives
Specific- Proper teamwork is required for the project
Measurable- Solving of the project problems
Achievable- Continuous improvement into the project issues
Relevant- Being a strong relations with the project members
Time- Submission of project work on scheduled time

Value of lessons learned
• Intends to be constant change into the undertaking work
• All the undertaking related works are to be recorded for the future
reason
• Accomplishment gets according to extend prerequisites
• Discuss of the lessons learned such that the future project does
more of successful things
• Reflection into project management provides for evaluation of
project outcomes
• Critical reflection is challenged to learn

Conclusion
• Conduct of project review
• Identify the stakeholders and project team members
• Collection of project documents
• Project scheduling are done properly
• The project manager reflects of the lessons learned to make
improvement in work and contributed to project success
• Plans and controls the project
• Schedules and estimation of cost

References
•
• Binder, J. (2016). Global project management: communication, collaboration and management
across borders. Routledge.
• Carpenter, K. M., Stoner, S. A., Schmitz, K., McGregor, B. A., & Doorenbos, A. Z. (2014). An
online stress management workbook for breast cancer. Journal of behavioral medicine, 37(3),
458-468.
• Duffield, S., & Whitty, S. J. (2015). Developing a systemic lessons learned knowledge model
for organisational learning through projects. International journal of project management, 33(2),
311-324.
• Garthwait, C. (2016). The social work practicum: A guide and workbook for students. Pearson.
• Gollenia, L. A. (2016). Business transformation management methodology. Routledge.
• Kerzner, H. (2018). Project management best practices: Achieving global excellence. John
Wiley & Sons.
• Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
• McClory, S., Read, M., & Labib, A. (2017). Conceptualising the lessons-learned process in
project management: Towards a triple-loop learning framework. International Journal of Project
Management, 35(7), 1322-1335.