Project Management Plan: Employee Lounge Setup at the University

This project management assignment presents a detailed plan for establishing a new employee lounge within an organization. The project's purpose, scope, objectives, constraints, and assumptions are clearly defined. The plan includes a breakdown of project deliverables and milestones, a stakeholder management strategy, a work breakdown structure, and human resource, communication, and procurement plans. The project is scheduled over 40 days and includes various phases such as requirement identification, implementation, procurement, and maintenance. The assignment also features a project budget, a Gantt chart for visualizing the project timeline, and a conclusion summarizing the key aspects of the plan. The appendices provide detailed cost breakdowns and a visual representation of the project schedule.

Running head: PROJECT MANAGEMENT
Project Management
Name of the student
Name of the university
Author note

1PROJECT MANAGEMENT
Executive Summary
The purpose of the project has been setting up a lounge for 40 employees within the
organization. The organization had assigned a room and outside area for developing a lounge.
The project plan had been developed according to the specified requirement keeping in mind the
goals of the stakeholders, the assumptions and constraints.

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Table of Contents
Project Purpose................................................................................................................................3
Project scope statement....................................................................................................................3
Project objectives.........................................................................................................................3
Constraints...................................................................................................................................3
Assumptions................................................................................................................................3
Project Deliverables and Milestones...........................................................................................4
Stakeholder management plan.........................................................................................................7
Work break down structure.............................................................................................................9
Human Resource Management Plan..............................................................................................10
Communication Plan.....................................................................................................................11
Procurement Plan...........................................................................................................................12
Conclusion.....................................................................................................................................13
References......................................................................................................................................14
Appendices....................................................................................................................................15
Project budget............................................................................................................................15
Gantt chart.................................................................................................................................19

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4PROJECT MANAGEMENT
Project Purpose
The purpose of the project is setting up a lounge for 40 employees within the
organization. The organization has assigned a room and outside area for developing a lounge.
The project plan will consist of setting up all the facilities as prescribed in the business case.
Project scope statement
The project statement will consist of the deliverables, milestones, assumptions,
constraints, requirements and objectives (Kerzner & Kerzner, 2017). Project scope will
document the outcome of the project along with the assumptions and constraints. In this current
project, setting up a lounge is the primary objective.
Project objectives
The project objectives are as follows:
 Setting up a lounge for the employees
 Develop an effective project management plan
 Develop an effective human resource management plan
 Develop an effective procurement plan
Constraints
The constraints of the project are as follows:
 The lounge capacity is 40 employees
 The lounge will be developed in a single room along with an outside space

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Assumptions
The assumptions in the project are as follows:
 The project owner and sponsors have full support for executing this project
 The other departments within the organization have been made aware of the purpose and
objective of the project.
Project Deliverables and Milestones
This is basically the project schedule which describes both the project deliverables and
milestones that are needed for effective development of the project (Walker, 2015). These
highlighted tasks in the schedule are the project deliverables and milestones. These tasks are
highly important as it signifies completion and commence of a phase in the project.
Task Name Duration Start Finish
Setting up an Employee lounge 40 days Mon 5/7/18 Fri 6/29/18
1.0 requirement identification 6 days Mon 5/7/18 Mon 5/14/18
1.1 identify the specifications 2 days Mon 5/7/18 Tue 5/8/18
1.2 Discuss with the stakeholders 2 days Wed 5/9/18 Thu 5/10/18
1.3 Document the requirements 1 day Fri 5/11/18 Fri 5/11/18
1.4 Deploy requirements 1 day Mon 5/14/18 Mon 5/14/18

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1.5 Milestone 1: requirement
identified
0 days Mon 5/14/18 Mon 5/14/18
2.0 Implementation phase 13 days Fri 6/8/18 Tue 6/26/18
2.1 electricity points installation 1 day Fri 6/8/18 Fri 6/8/18
2.2Install light 2 days Fri 6/8/18 Mon 6/11/18
2.3 install kitchen appliances 2 days Fri 6/8/18 Mon 6/11/18
2.4 purchase cup boards and bench
tops
1 day Fri 6/8/18 Fri 6/8/18
2.5 Install sink 1 day Fri 6/8/18 Fri 6/8/18
2.6 Tiles fitting 3 days Fri 6/8/18 Tue 6/12/18
2.7 painting and decorating 7 days Wed 6/13/18 Thu 6/21/18
2.8 purchase tables and chairs 2 days Fri 6/22/18 Mon 6/25/18
2.9 Signage 1 day Tue 6/26/18 Tue 6/26/18
2.10 Milestone 2: Implementation
phase completed
0 days Tue 6/26/18 Tue 6/26/18
3.0 Procurement plan 18 days Tue 5/15/18 Thu 6/7/18
3.1 Identify the list of suppliers 7 days Tue 5/15/18 Wed 5/23/18

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3.2 Discuss with the stakeholders 3 days Thu 5/24/18 Mon 5/28/18
3.3 Choose suitable supplier 1 day Tue 5/29/18 Tue 5/29/18
3.4 Develop contract and send
requirement
4 days Wed 5/30/18 Mon 6/4/18
3.4 Delivery and payment 3 days Tue 6/5/18 Thu 6/7/18
3.5 Milestone 3: Procurement phase
completed
0 days Thu 6/7/18 Thu 6/7/18
4.0 Maintenance phase 16 days Fri 6/8/18 Fri 6/29/18
4.1 Monitor all the amenities 3 days Fri 6/8/18 Tue 6/12/18
4.2 Identify faulty equipments 2 days Wed 6/13/18 Thu 6/14/18
4.3 Take feedback from
employees
5 days Fri 6/15/18 Thu 6/21/18
4.4 Apply changes 6 days Fri 6/22/18 Fri 6/29/18
4.5 Milestone 4: Maintenance
phase completed
0 days Fri 6/29/18 Fri 6/29/18
Table 1

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Stakeholder management plan
Role Responsibilities
Project manager The project manager will plan and monitor all the
processes and approve the plans
project sponsor The project sponsor have invested in the project
and is responsible for approving the budget
project owner The project will approve the project plan proposed
by the project plan
Civil engineer The civil engineer will identify all the
requirements and specifications for the
lounge. The civil engineer will supervise the
work as per the guidelines provide by the key
stakeholders of the organization as per
international standard. The monitoring and
alteration of the changes will also be executed
under the expert supervision of the civil
engineer.
Interior Designer The interior designer will create an ambience
for the employees so that they can relax by
developing soothing décor.
Supplier The supplier will provide all the materials
needed for the construction of the project.
Electrician The electrician will perform all the electrical
duties required in the lounge as per the

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requirement.
Labours The labours will do the manual work which
will consist of construction and fitting of tiles.
Human resource manager The human resource manager will manage the
overall workforce taking part in the survey.
(Table 2: Sears et al., 2015)

PROJECT MANAGEMENT 10
Work break down structure
Setting up an Employee
lounge
1.0 requirement
identification
1.1 identify the
specifications
1.2 Discuss with the
stakeholders
1.3 Documet the
requirements
1.4 Deploy
requirements
1.5 Milestone 1:
requirement
identified
2.0 Implementaton phase
2.1 construct
electricity points
2.2Install light
2.3 install kitchen
appliances
2.4 purchase cup
boards and and
benchtops
2.5 Instal sink
2.6 Tiles fitting
2.7 painting and
decorating
2.8 purchase tables
and chairs
2.9 Signage
2.10 Milestone 2:
Implementaton
phase completed
3.0 Procurement plan
3.1 Identify the list of
suppliers
3.2 Discuss with the
stakeholders
3.3 Choose suitable
supplier
3.4 Develop contract
and send requirement
3.4 Delivery and
payment
3.5 Milestone 3:
Procurement phase
completed
4.0 Maintenance phase
4.1 Monitor all the
amenities
4.2 Identify faulty
equipments
4.3 Take feedback
from employees
4.4 Apply changes
4.5 Milestone 4:
Maintenance phase
completed

PROJECT MANAGEMENT 11
Human Resource Management Plan
Name Start Finish Remaining Work
Project manager Mon 5/7/18 Fri 6/29/18 280 hrs
project sponsor Wed 5/9/18 Mon 5/28/18 40 hrs
project owner Wed 5/9/18 Mon 5/28/18 40 hrs
Civil engineer Mon 5/7/18 Thu 6/14/18 120 hrs
Interior Designer Mon 5/7/18 Tue 6/26/18 120 hrs
Electrician Fri 6/8/18 Mon 6/11/18 40 hrs
Labours Fri 6/8/18 Tue 6/12/18 32 hrs
Human resource manager Fri 6/15/18 Thu 6/21/18 40 hrs
(Table 3: Nasir, Nawi & Radzuan, 2016)
Human resource structure
Project owner
Project Sponsor
Civil Engineer
Electrician Labours
Interior Designer
Human Resource
Manager
Project Manager