PPMP20009: Analysis of Project Management Methodologies

This report delves into the realm of project management methodologies, focusing on their application within diverse organizational contexts. It begins by defining project management methodologies and emphasizing the importance of selecting the most appropriate approach for specific projects. The report then analyzes three distinct methodologies: Agile, PMBOK, and PRINCE2, assessing their suitability for different types of organizations (Financial Services, Building Society, and Technology Services). It outlines the implementation processes for each methodology, identifies potential issues that may arise during implementation, and proposes solutions to mitigate these challenges. Furthermore, the report highlights the benefits associated with each methodology, ultimately providing a comprehensive overview of project management strategies and their practical implications for achieving project success.

PPMP20009
Project Management Methodologies
Name of Student

Project Management Methodologies
Index
Introduction................................................................................................................................................2
Best Methodology for different Organizations.......................................................................................2
Selection of applicable PM Methodology (PMM) for the organizations.........................................2
Implementation of particular PM Methodology (PMM) for the organizations................................4
Issues encountered while implementing the PMMs.........................................................................5
How to resolve the issues faced in implementing the PMMs..........................................................6
Benefits of using the particular PMMs...............................................................................................7
Conclusion / Recommendation...............................................................................................................8
References................................................................................................................................................9
Appendix..................................................................................................................................................11
List of Table
Table 1: Issues during Implementation of selected PMMs............................................................5
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Project Management Methodologies
Introduction
Project management methodologies (PMM) are the set of well-defined steps used to
control the project from all angles (Karaman & Kurt, 2015). There are different types of
PMM that can be used on the basis of the requirement. Like in current case we shall
discuss about the different type of organizations working under different business
sectors with all different objectives of doing business.
The aim for developing the report is to define the different categories of PMM which
shall be applicable for particular case only and not in common. Because all projects are
different, and the two separate projects in the same organization can also have two
different types of PMMSs. The selection of methodologies depends on the expected
outcome and the process involved getting the outcome of the particular methodology,
so that accordingly the choice can be made. So we shall choose different applicable
PMM for the different organizations A, B & C.
The main objective of developing the report is to first select the best suited PMM, then
discuss in brief regarding the procedure for their implementation, issues we can expect
for the implementation process, then how we can encounter those issues and finally we
shall discuss the benefits of adopting the particular PMM for the given conditions of the
organization. This way we shall progress for the rest of the report and finally shall also
summarize the whole thinking process in the recommendation section.
Best Methodology for different Organizations
The different PMM for the separate organizations A, B & C shall be discussed by further
bifurcation of the topic of discussion in to several parts for its better understanding. The
different sections are discussed as below:
Selection of applicable PM Methodology (PMM) for the organizations
The PMM shall be selected very cautiously to gain from its advantages, because
on the other hand if it could not be selected properly for the given set of
conditions then it may create more problems for the system and the project may
need to generate unnecessary volume of documents and ultimately delay the
project (Munns & Bjeirmi, 1996). The helpfulness of actualizing an undertaking
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Project Management Methodologies
PMM is known, however then the person whom needed to start and whom are
the gatherings should be included for the execution is the real tough issue. It is
the management level people who sets the vision and objective of the
association and are the most appropriate individual who can comprehend the
undertakings needed in better way thus execute the correct approach as well.
The management level people can convey accomplishment to the association if
the group required from the best administration to the task as per the
organization’s working culture.
Current scenarios and the selection of particular type of PMM for the
organizations are:
Organization A: as the association is the 'Financial Services' provider sector,
which implies the product framework is required to deal with the business with
less number of workers of around 80 numbers, the PMM Agile Methodology
should fit the best for venture administration strategy. In addition, since the
business sector is operating form the two countries only, it has workplaces at
Australia and New Zealand the selected PMM could be advantageous to
actualize in comparatively smaller size of association (Hneif & Ow, 2009). In
current contextual investigation the project managers of the association can
impact its management level bosses, which can also be benefited by the
selected PMM (refer appendix 1).
Organization B: as the case organization is providing the 'Building Society', it
implies that the segment falls under the development segment of association with
such huge employee count of around 600 numbers and the task is being sorted
out at same location (Australia), so PMBOK Methodology must be the best fit for
the association (Hewagamage & Hewagamage, 2011). Also, since the
association works aimlessly, and changes from one project manager to other, so
the selected PMM can be utilized to institutionalize the task administration
techniques over the association and diverse undertakings as well (refer appendix
2).
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Organization C: as the organization provides 'Technology Services', where the
quantity of workers are also as large as 1200 numbers, and the operation is
being continued over the worldwide a focal control figure is especially required to
streamline the target and go for each nation's operation and also the
neighborhood laws and approaches are additionally required to be overseen
inside the venture condition, so the PRINCE2 Methodology of task administration
should fit well in the prerequisite. As if there should be an occurrence of selected
PMM, it generally guides the individual from load up to take the front seat and
extend its reach from controlling the threats, opportunities, cost, time and assets
of the undertaking, though the project manager might deal with the day by day
exercises including the cost, time and resource administration and coordination
(ISACA Journal, 2016). So in this specific instance of the association diverse task
supervisors might be situated at various nations and should deal with the nearby
issues and approaches and act towards accomplishing the abnormal state
objective being set by the Board of Members (refer appendix 3).
Implementation of particular PM Methodology (PMM) for the
organizations
The response to the query which generally arises is that whether PMM needed to
be implemented wholly or the partial can also work, the answer is regardless of
whichever system is being considered for the execution, the approach of PMM
must be actualized totally. A methodology is comprise of consecutive strides or
phases of exercises and by following these means the real advantages of
executing the chosen methodology can be acquired to its most extreme level.
Now we shall demonstrate it according to the three organization case study A, B
& C as below:
Organization A: the Agile Methodology is the procedure of execution where the
framework gets actualized in incremental strategy without a moment's delay. The
execution procedure relies upon the change administration by consolidating the
remarks and in like manner the progressions are made to actualize the
framework (Rola & Kuchta, 2015). In particular wherever human comments and
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its incorporation is the requirement of the system, implementing Agile is suited
(refer appendix 4).
Organization B: the PMBOK Methodology is the best possible strides and the
stages should be followed in current condition. Many stages are parallel with
each other to have cross checking of the system and press the time prerequisite
for finishing the procedures (Prabhakar, 2008). The selected methodology
likewise has a decent element of reporting the lessons learnt or the slip-ups that
happened over the span of the task (refer appendix 5).
Organization C: the PRINCE2 Methodology can be executed by actualizing the
seven standards, topics and procedures. Besides as in this technique the Top
management is itself need to take the driver seat and execute the system (Saad
et al., 2012). At the point when some best administration level individual appoints
the obligation among the colleagues, it put additional weight and the motivational
point too for the individuals (refer appendix 6).
Issues encountered while implementing the PMMs
Table 1: Issues during Implementation of selected PMMs
Organization A Organization B Organization C
Agile Methodology has
some issues or the
obligations like it need
meeting every moment
may be one at morning
and one at evening.
PMBOK Methodology
approach has additionally
a few issues and
constraints are the three
plus one requirements of
the project.
PRINCE2 Methodology
is the strategy which
includes the loading up
top management and
they being such a
senior level
administrators, that
they don't get much
time for doing the
homework well before
implementing the
methodology and
consumes more time
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Project Management Methodologies
(Pawar & Mahajan,
2017).
Agile has other issue like if
the organization
implement the
methodology half-heatedly
then the coveted outcome
couldn't be acquired
In PMBOK, if any of the
limitations that is time,
scope or cost, if any of
the limitation of the
undertaking builds then
the other one or both
should increment likewise
(Hornstein, 2014).
The methodology
developed using
PRINCE2 may not be
adhered by the team
as the team is not
involved for the
formation of the
methodology
For appropriate usage of
Agile methodology in the
business framework
administration support is
additionally required and
in addition, the cost crush
can likewise happen, as
the technique tends to
build the extent of work
while blending the
different remarks received
from other stakeholders
(Akif & Majeed, 2012).
PMBOK may sometimes
noticeably become
troublesome for the
venture supervisor to get
back the task on track
once the problem with
any of the constraints has
occurred.
Nothing is dependent
on the project manager
who is actually
required to face the
heat of the job every
day and in case the
communication policy
is weak, then wrong
communication the
wrong message shall
reach to the board
members and
accordingly wrong
action may takes place
and hinder the
organization’s growth
track.
How to resolve the issues faced in implementing the PMMs
The below actions can be taken to address the issues being faced in the
implementation procedure:
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Project Management Methodologies
Organization A: the Agile Methodology can be made effective by conducting
more and more specific requirements well before the start of the project to avoid
daily meeting two times and the meeting can only be conducted only at the
beginning and one at end of the stages (Amir et al., 2013). Then the next issue of
top management’s awareness and commitment to implement the methodology
full heatedly, the awareness sessions can be conducted to develop enthusiasm
for the framework for its successful usage and legitimate execution. And the next
issue is the probability of cost overrun, which can be avoided by conducting the
investigation gatherings, at the end of every little stage to track its execution
viability and control the path of progress.
Organization B: to address the issues exhibit in the PMBOK Methodology, the
best possible arranging of every process and the knowledge areas should be
done from the earliest starting point itself. It helps in restricting the task from the
earliest starting point itself (Bodicha, 2015). Every one of the means and the
stages set must be met to stay away from the slippage of any of the three
imperatives and the venture can be finished inside the planned time, cost and
resources and even keep up appropriate quality as well.
Organization C: to address the above issue in implementing PRINCE2
Methodology the load up part of the organization (i.e. Top Management) need to
name a specialist in the interest of them or the task administrator until further
notice to build up the arranging documentation and once the documentation part
is finished the board individuals can sit together to settle the technique for
executing the venture (Borštnar & Pucihar, 2014). The next issue of non-
adherence by the team members can be avoided by taking their views too during
the development so that they also feel involved in the methodology formation
system. To avoid the third issue, the communication matrix should be made very
effective for having both side (top & bottom verticals) communications, so that
the correct information always flows to the top management and the daily plan
also reaches the team effectively.
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Benefits of using the particular PMMs
The benefits are as follows:
Organization A: as the task of the case organization is people driven, numerous
iterative frameworks can be utilized, the administration framework is
decentralized and it can deliver early returns, cost invested can be taken back
early all through the aggregate PLC (Project Life Cycle) (Stare, 2013). This
methodology can be more advantageous where time, cost and quality
prerequisites can be finalized, however the features are not that implies the
degree is variable like in the event of current organizational conditions.
Organization B: the PMBOK Methodology helps the venture by setting the
stakeholder’s desires from the earliest starting point of the task itself. So the
stakeholders stay exceptionally content with this sort of approach and the desires
are being looked into at each stage (Al-Marwaee, 2016). Another advantage is
the correct and point by point threat or opportunity management system.
Organization C: as the present company is working in such a domain, to the point
that each business and workplaces are scattered, so a focal position (Board
Members) need to take the charge to have solid hang on the framework which
can be best utilized using the PRINCE2 Methodology procedures (Vaskimo,
2015).
Conclusion / Recommendation
So as of now we discussed all the PMM whichever are applicable for the given above
conditions of the organizations, and can conclude that for the set of condition with
organization A, where the service is related to human interactions and the employee
strength is also not much, moreover the organization has powered its project managers
to select the one PMM they would like to and accordingly influence the top
management, so the Agile Methodology could be the best choice. In agile the flexibility
to take decision along with maintaining the appropriate customer satisfaction can be
maintained (Rehacek, 2017).
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Project Management Methodologies
Then the next type of organization, that is ‘B’, the sector is ‘Building services’ which
requires the project managers to bind all the stakeholders and the organization also has
around 600 employees which a quite large number, so to control and set a single aim or
objective for the team is very much critical for the success of the project, so the best
applied PMM shall be PMBOK Methodology, because it has the five set of processes
which starts for the initiation to closing all the activities are well defied and the roles are
also clear. Since in this case once the project activities are started the construction
cannot be bring back or undone, so the check at every stage by regularly performing the
controls process of checking the scope, quality, time, cost , resources etc. can provide a
best output (Langley, 2016).
And the last type of organization ‘C’, the sector requires handling of multiple clients
being the technology services provider and that too with huge number of employees of
around 1200 numbers spread all over the world is having a potential of getting diverted
from the main objective set by the sponsor of the organization and get effected due to
the environmental factors at different countries with different set of regulations. I
suggest the best PMM shall be PRINCE2 Methodology, where the Board Members take
the control of the project by setting all the constraints of time, cost resource and quality
and develop the plan for throughout the PLC (project life cycle) and can handover the
daily targets to the different project managers working at different countries to follow
and coordinate with the local counterparts to achieve the provided daily targets and
report the issues or the outcome after the day, by this technique the project objective as
expected and set by the organization can be maintained throughout the PLC (Pawar,
2015).
References
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International Journal of Scientific & Engineering Research, 3(8).
Al-Marwaee, M.B.A.O., 2016. Techniques and Strategies towards Project Management
Success. International Journal of Hybrid Information Technology, 9(5), pp.197-212.
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Amir, M., Khan, K., Khan, A. & Khan, M.N.A., 2013. An Appraisal of Agile Software
Development Process. International Journal of Advanced Science and Technology, 58,
pp.75-86.
Bodicha, H.H., 2015. How to Measure the Effect of Project Risk Management Process
on the Success of Construction Projects: A Critical Literature Review. THE
INTERNATIONAL JOURNAL OF BUSINESS & MANAGEMENT, 3(12), pp.1-14.
Borštnar, M.K. & Pucihar, A., 2014. Impacts of the Implementation of a Project
Management Information System – a Case Study of a Small R&D Company. 47.
Hewagamage, C. & Hewagamage, K.P., 2011. Redesigned Framework and Approach
for IT Project Management. International Journal of Software Engineering and Its
Applications, 5(3), pp.1-18.
Hneif, M. & Ow, S.H., 2009. REVIEW OF AGILE METHODOLOGIES IN SOFTWARE
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ISACA Journal, 2016. Project Management Methodologies and Associated Risk. ISACA
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Research, 4(4).
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Pawar, R.P., 2015. A Comparative study of Agile Software Development Methodology
and traditional waterfall model. IOSR Journal of Computer Engineering (IOSR-JCE),
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Pawar, R.P. & Mahajan, K.N., 2017. Benefits and Issues in Managing Project by
PRINCE2 Methodology. International Journal of Advanced Research in Computer
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Prabhakar, G.P., 2008. Projects and their management: A literature Review.
International Journal of Business and Management, 3(8), pp.3-9.
Rehacek, P., 2017. Applicaion and Usage of the Standards for Project Management
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Appendix
Appendix 1: Agile methodology principle
Appendix 2: PMBOK Methodology principle
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Appendix 3: PRINCE2 Methodology principles
Appendix 4: Agile Methodology Implementation method
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Appendix 5: PMBOK Methodology Implementation method
Appendix 6: PRINCE2 Methodology Implementation method
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14