BM522 Project Management: Developing a Musical Event Plan Report

This report outlines the project management strategies for organizing a musical event by the Camden Sickle Cell and Thalassaemia Service Group. It includes a network diagram for scheduling activities, a stakeholder analysis matrix with communication strategies, and a work breakdown structure alongside an organizational structure. The report also covers a risk analysis, quality expectations, and acceptance criteria, concluding with a critical analysis of the waterfall project management methodology suitable for the event, highlighting its benefits and limitations in the context of arts and event management. This assignment is available on Desklib, a platform offering a variety of study resources including solved assignments and past papers to aid students in their academic pursuits.

BM522 Project
Management

Contents
Contents...........................................................................................................................................2
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
Developing network diagram and analysing critical path for the project....................................1
TASK 2............................................................................................................................................3
Undertaking Stakeholder analysis for the musical event.............................................................3
TASK 3............................................................................................................................................5
Developing Work breakdown structure alongside organisational structure................................5
TASK 4............................................................................................................................................6
Preparing Risk Analysis..............................................................................................................6
TASK 5............................................................................................................................................8
Determining quality expectation, quality specification, criteria of acceptance and measures to
be put for controlling event..........................................................................................................8
TASK 6............................................................................................................................................9
Critical analysis of project management methodology...............................................................9
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................10

INTRODUCTION
The term project is a sequence of operations which is completed for achieving particular
outcome. It has start and end date, boundaries and creates something new (Andersen, Bonnier
and Jaccard, 2020). Project management is delineated to using certain skills, techniques and tools
for delivering something innovative and valuable to target people. Purpose of the present project
is to understand sustainable ways for raising funds for an event. Report is prepared on a project
that is music event that Camden Sickle Cell and Thalassaemia Service Group is moving quickly
to organise for create awareness to raise funds.
The report covers development of a network diagram, undertaking stakeholder analysis and
Work breakdown structure for musical event. It discusses about risk analysis and project
management methodology that is appropriate for the event.
TASK 1
Developing network diagram and analysing critical path for the project
Network diagram is termed to composition of series of boxes along with connected arrows
which elaborate relationship among activities that are part of project (Grech, 2020). It is
graphical representation which maps out structure of network with variant line connections and
symbols. For musical event of music event that Camden Sickle Cell and Thalassaemia Service
Group, network diagram is as developed:
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Illustration 1: Self - generated. 2021
(Source: Self - generated. 2021)
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Illustration 2: Self - generated. 2021
(Source: Self - generated. 2021)
Above diagram is prepared through formulae of underneath basis:
Critical path is algorithm to schedule set of activities in a project to be completed in
shortest possible duration. From above presented network diagram, it can be states that orange
arrows and blue arrows represents critical path for the musical event. In this, shortest path that
activities take is 1,2,4,5,9,10,21 and 22. Moreover, shortest possible time to complete all
activities for musical event is 1 + 14 + 7 + 7 + 2 + 84 + 1 + 10 days that are116 days.
TASK 2
Undertaking Stakeholder analysis for the musical event
In context to projects, all internal teams and external parties who the project affect or
involve are termed to stakeholders. Stakeholder analysis is a framework to identify people prior
initiation of project, grouping them as per level of power, interest along with influence and
determining ways or strategies to communicating throughout working (Kotov, 2020). For
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musical event of Camden Sickle Cell and Thalassaemia Service Group, stakeholder matrix and
communication strategies are underneath
Illustration 3: Self - created. 2021
(Source: Self - created. 2021)
High power and high interest: In the musical event, stakeholders having high power along
with high interest are investors as they provide funds for the project in exchange of high returns.
Using multiple modes of communication is strategy to transmit information so to prioritise for
keeping them happy with progress of project.
Low power and low interest: In this category, Audience is placed for musical event.
Bringing some humour is communication strategy used in the project for keeping the
stakeholders periodically informed rather than overdoing things.
High power and low interest: Town Hall Committee are stakeholders of musical event that
has high power and low interest. Jot down of all key points is communication strategy for
keeping them satisfied with information and status of project (Li and et.al., 2020).
Low power and high interest: Organisers and participants are stakeholders in the category
for musical event. Verbal communication strategy is suitable to just keep the stakeholder
informed as well as check in them so to ensure that they are not facing issues on project.
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TASK 3
Developing Work breakdown structure alongside organisational structure
In project, work breakdown structure is delineated to a deliverable which organises working
of team into manageable sections (Liu, 2020). Work break down structure of musical event of
Camden Sickle Cell and Thalassaemia Service Group is developed below:
Illustration 4: Self - Created. 2021
(Source: Self - Created. 2021)
Organisational structure for music event that is organised by Camden Sickle Cell and
Thalassaemia Service Group is functional structure in which major functions are classified into
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different groups as per skills, area of interest and expertise. Organisational structure of musical
event is below:
Illustration 5: Self - Created. 2021
(Source: Self - Created. 2021)
TASK 4
Preparing Risk Analysis
Number Risk Impact Possibility Mitigation strategy or action
1 Climate
uncertainty
Moderate High Through forecasting climatic
uncertainty in future and
arranging waterproof roof top.
2 Withdrawal of
sponsor
High High By representing the event well
and retaining interest through
offering high return rates.
3 Improper sitting
arrangement
High Moderate By laying down seats in order and
pasting names on them.
4 Social issues Moderate High Fulfilling expectations and
prospects of all target audiences.
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5 Threat of fire High High Arranging and placing fire
extinguisher and other related
equipment.
6 Power failure High High Arranging invertor as well as
generator of high voltage to
ignore failure of power or
electricity (Andersen, Bonnier
and Jaccard, 2020).
7 Reputational risk High Moderate Creating response addition to
contingency plans.
8 Injury to staff Moderate Moderate Arranging first aid and taking
safety measures on time.
9 Financial risk High Moderate By keeping cash reserves and
arranging additional funds as per
requirements of event.
10 Safety and
security
Moderate Low Assuring proper safety and
security of resources at music
event.
11 Limited medical
assistance
High Moderate Proper organising and arranging
medical support for organising
team and audience.
12 Poor time
management
High High Devising schedules for all types
of activities as per time of
completion.
13 Spoiling of food High High Maintaining and storing food at
appropriate hygiene level.
14 Technological
risk
Moderate Moderate Updating software to latest
version and training staff for
procedures of IT equipment.
15 Lack of human
resources
Moderate High Recruiting and staffing talents
having knowledge and ability to
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manage musical event.
16 Limited
promotions
High High Using digital marketing strategies
to promote the event.
17 Small space Low Moderate Selecting large venue as per
forecaster number of audiences.
18 Poor parking
facility
Low Low Hiring valet to park vehicles of
guests in sequential aspect.
19 Strategic risk High Moderate Establishing and implementing
strategies in sequential order.
20 Operational risk Moderate High Devising another plan including
creating of new processes and
relevant adjustment in current
operations.
TASK 5
Determining quality expectation, quality specification, criteria of acceptance and measures to be
put for controlling event
Quality expectation: It is a statement related to quality that is expected from project. In
context to music event of Camden Sickle Cell and Thalassaemia Service Group, quality
expectation is high level of sound as well as lightning. Also, audience expect great performance
from brand or performers or artists.
Quality specification: It is termed to detailed requirement which elaborate quality of
product, process as well as services (Tite, Pontin and Dacre, 2021). In case with music event of
Camden Sickle Cell and Thalassaemia Service Group, quality specification includes specific
electronic devices comprising of microphones, loudspeakers and so on with accurate sound
quality.
Acceptance criteria: It is said to criteria which comprises of performance requirements as
well as essential conditions that should be fulfilled prior delivery of project. For music event of
Camden Sickle Cell and Thalassaemia Service Group, acceptance criteria are names of music
artist and schedule of activities within budget.
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Measures of control: It is any type of action to eliminate hazard completely. In relevance to
music event of Camden Sickle Cell and Thalassaemia Service Group, measures of control are
benchmarking and KPI so to eliminate identified hazards to deliver high level of music event.
TASK 6
Critical analysis of project management methodology
Project management methodology is defined to set of principles addition to practices which
guide managers to organise the project for the purpose of ensuring optimum performance. In
other words, project management is a framework to manage project in best possible manner. For
the project of musical event that is organised by Camden Sickle Cell and Thalassaemia Service
Group, project management methodology that is suitable is waterfall methodology as it helps in
completing activities in linear as well as sequential manner. Through this methodology, project
manager completes each stage prior next begins. In an event of art, waterfall methodology is
used as it works best to never move forward until past stage is completed (Li and et.al., 2020). It
is evaluated that benefits of waterfall methodology to Camden Sickle Cell and Thalassaemia
Service Group event is use of clear structure, keeping timescales, everyone gets information
quickly, no financial surprises and outcomes are crystal clear. However, limitation of waterfall
methodology is that needs becomes complex to define, takes longer delivery time and issue sin
flexibility to cater changing requirements in project stages.
CONCLUSION
The report concludes that project is sequence of tasks that are to be completed for achieving
specific results. Project management is a discipline to execute specific principles together with
processes to initiate, plan and manage mechanisms of implementation of new changes in
working. Network diagram combines all tasks to complete project efficaciously. Stakeholder
Analysis is used for assessing systems along with potential changes in interest and power of
relevant parties. Project management methodologies provides clear roadmap which lists steps to
deliver project successfully.
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