Project Management: Centralized Network System in Australia

This project management assignment details the implementation of a centralized network system within an organization in Australia. The project begins with a clear outline, defining goals and objectives, and progresses through detailed requirements, including both functional and non-functional aspects. The assignment meticulously defines team roles, from project managers to network engineers, and outlines a comprehensive project plan. This plan encompasses the project scope, work breakdown structure, time and resource estimations, a Gantt chart and network diagram, cost estimations, and a quality plan. Stakeholder analysis and a communication plan are also included, alongside a project risk management strategy and deployment plan. The project concludes with sign-off, review, and recommendations, highlighting the importance of security measures like proper authentication and ongoing maintenance.

Running head: PROJECT MANAGEMENT
Project management: Development of centralized network system in an organization in Australia
Name of the Student
Name of the University
Author’s Note

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Table of Contents
1. Introduction.............................................................................................................................................3
2. Clear project outline................................................................................................................................3
3. Project requirements...............................................................................................................................4
4.Team members.........................................................................................................................................5
5. Project plan.............................................................................................................................................7
5.1 Project scope.....................................................................................................................................7
5.1.1 Work breakdown structure........................................................................................................8
5.2 Estimation time.................................................................................................................................9
5.3 Resource need.................................................................................................................................10
5.4 Gantt chart and network diagram...................................................................................................11
5.5 Cost estimation...............................................................................................................................12
5.6 Quality plan.....................................................................................................................................13
5.7 Stakeholder analysis........................................................................................................................13
5.8 Communication plan.......................................................................................................................14
5.9 Project risk management................................................................................................................16
5.10 Project deployment.......................................................................................................................19
6. Project Sign off.......................................................................................................................................20
7. Project review and recommendations...................................................................................................20
Bibliography...............................................................................................................................................22

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1. Introduction
The paper mainly reflects on the implementation of a centralized network system within a
university in Australia. It is found that the centralized systems are generally needed so that the
architecture server of the different breaches of the university can generally gets connected with the
central server so that the main branches of the university can access the needed information about the
students as well as teachers as per the requirement. It is found that the system not only provides easy
access but are considered to be very much consistent, efficient as well as affordable. Moreover,
centralization of the network system helps in allowing the managers to properly control and evaluate
the data effectively with the ability of properly leading the organization with the help of one plan.
2. Clear project outline
Title: implementation of centralized network system
Start date:29-05-19
End date:04-10-19
Project goals: The organization mainly aims to engage in the centralized network system
implementation for the organization so that the main office generally have the ability of properly
accessing the data of different other branches quite effectively by connecting with the central server.
Project objectives: The main objectives include:
 To implement centralized network system
 To achieve proper data access of different branches of the organization
 To store both the account information as well as communication related data
3. Project requirements
The requirement for centralized network system development are generally divided into
functional requirements and non-functional categories which are illustrated in the below table.
Functional requirements Data access:
Business requirements: The data that are
generally entered should be properly requested
as per the university for meeting the business
needs of the university

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Non-functional requirements Speed: While accessing data from the centralized
server, the speed must be higher such that the
person using the system does not face any type
of issues.
Reliability: The reliability is generally provided to
the network system so that the information of
the university must be effectively managed with
the help of centralized network.
4.Team members
Stakeholders Internal/stakeholders Skills and responsibilities
Project manager Internal The project managers are skilled
in communicating as well as
leading the entire project
effectively that further helps in
achieving the project objective.
Project planner Internal The project planner are
generally skilled in planning as
well as keeping proper track on
the schedule in order to
estimate the project cost.
Network engineer Internal The network engineer is skilled
in proper administration of the
application hardware,
configuration as well as disaster
recovery-based project
activities.

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Network analyst Internal The network analyst will
generally skilled in creating the
network layout as well as in
maintaining the different
components of the network.
Network consultant Internal They undertake the work of
designing, maintaining as well
as develops the network system
for the entire organization.
HR manager Internal They are skilled in recruiting,
staffing, organizational training
as well as proper management
of project performance.
Project sponsor External They take the entire project
accountability and provides the
amount of money which is
generally required for the
proper execution of the project.
Network designer Internal They are skilled in designing the
layout for the centralized
network system which will be
implemented for the
organization.
System engineer Internal The system engineer are skilled
in keeping track on the systems
as well as infrastructures that
are generally installed.
Financial manager Internal The financial manager generally
procedures reports which are
associated with the account
payables as well as successful
reviewing of the budget that are

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required for the project.
5. Project plan
5.1 Project scope
 Centralized network system implementation in the organization
 Proper subnetting
 The work linked with cabling
 Server deployment
 Determining the network cables
 Logical design for the network system
5.1.1 Work breakdown structure
Figure 1: Work breakdown Structure
(Source: Created by Author)

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5.2 Estimation time
As per the schedule that is created, it is presumed that centralized network system will be
successfully implemented in the time-period of 18.6 weeks.
Figure 2: Schedule
(Source: Created by Author).

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5.3 Resource need
The figure which is showcased below reflects the project resources, std rate, type of works as
well as maximum units of their involvement.

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5.4 Gantt chart and network diagram
Figure 3: Gantt chart
(Source: Created by Author).
Figure 4: Network diagram
(Source: Created by Author).

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5.5 Cost estimation
The centralized network system for the organization will generally gets implemented by utilizing
budget of around $77,480. The figure below showcase the detailed budget allocation for the project.
Figure 5: Project budget
(Source: Created by Author)

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5.6 Quality plan
Factors Purpose Quality analysis Quality control
Improper training Improper opportunity
of training does not let
the project managers
to work effectively and
complete the project
work on time
If the workers or staffs
are handling project
excellently then it can
be ensured that the
members are skilled
and trained.
Opportunity of
training should be
arranged for the
project team so that
they can get the
chance of learning new
things that can be used
during the project for
successful project
implementation
Poor quality If the hardware that
are used are of poor
quality then a number
of technical issues can
occur during the
operation of the
network system
If during quality
testing, no issues occur
then it can be ensured
that proper quality of
the hardware are
generally used within
the network system
implementation.
Checking the quality of
the hardware before
use for ensuring
whether the utilized
hardware is of good
quality or not.
5.7 Stakeholder analysis
Stakeholder Power Interest
Network engineer Low High
Network analyst Low High
Network consultant Low High
Project manager High High
Project planner High High
Project sponsor High High
Project planner High High

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Figure 6: Stakeholder map
(Source: Created by Author)
5.8 Communication plan
Audience Message Vehicle Frequency Responsibility
Team members The project
manager
elaborates the
objectives and
discusses the roles
that the project
team needs to
perform for
performing the
project
Email, face to
face
Once Project manager
Financial
managers
The project team
discusses the
financial issues
that occur due to
extra expenditure
within the project
Email, face to
face
When needed Project team