Managing Projects in Organizations: Nursery Reopening Project Report

This report provides a comprehensive overview of project management strategies, tools, and techniques applicable to the reopening of a nursery by the organization Just ☺. It begins with an introduction to project management, emphasizing its role in achieving organizational goals and mitigating risks. The report details various project management tools and techniques (PMTT), including PERT charts, GANTT charts, PRINCE2, and Earned Value Management (EVM), explaining their applications and benefits in planning, scheduling, and monitoring project progress. It then presents a Project Initiation Document (PID) plan, outlining the scope, limitations, and approach for the nursery's reopening. A SWOT analysis is included to evaluate the strengths, weaknesses, opportunities, and threats associated with the project. The report concludes with a self-development plan to enhance the skills required for successful project implementation, offering valuable insights for effective project management in the context of reopening the nursery.

MANAGING PROJECTS IN
THE ORGANISATION

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................1
PART 1............................................................................................................................................1
Project Management tools and techniques (PMTT)....................................................................1
PART 2............................................................................................................................................8
Project initiation document (PID) plan for Just ☺.....................................................................8
PART 3 .........................................................................................................................................12
SWOT ANALYSIS ..................................................................................................................12
CONCLUSION .............................................................................................................................17
REFERENCES .............................................................................................................................19

INTRODUCTION
Project management is defined as the management strategy to control and implement
various stages of project such as project plan, initiation, execution and its evaluation. It helps
organisation to manage their resources effectively and to apply the skills, knowledge and various
techniques so that project and organisational goals can be achieved. In order to achieve the
desired success goals of project, it is necessary to develop suitable project management strategies
for minimizing project failure risk and achieving quality outputs (Gita, Kam and Tak Shing,
2013).
The report will discuss the project development and management strategy for the project
of re-opening of nursery by Just☺organisation. It will describe various techniques and tools
which can be used by Just ☺ in its nursery re-opening project. The document will evaluate the
initiation and development plan for this project so that the organisation can enhance the output
productivity of re-opening. The analysis of strength and weakness as well as feedback is an
integral part of the project development process. Further the report will provide a self
development plan for improving the skills required for successful implementation and execution
of project.
PART 1
Project Management tools and techniques (PMTT)
Project management is defined as the application of skilled practices for completion of
any project of an organization. It consists of studying several components in context to methods,
techniques, skills, tools and more to attain the objectives. Moreover, It assists in specifying the
criteria in terms of designing, executing and maintaining the entire planning to fulfil the required
time-frame allotted for a project. Moreover, there are mainly four stages that facilitate project
management such as initiation, planning, execution and closure of a project. It is that outline in
which various tools and techniques are included to understand the needs and requirements of a
project and finish it on time to maintain the revenue management and profit generation.
In addition to this, there are many benefits of project management in relation to the
completion of project :
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 PM shed light on the usefulness of the adopted techniques and tools to pave the path of
successful completion of project by optimizing the allocated resources in given time-
frames with high effectiveness.
 It assists in risk management by evaluating the constraints and total time allotted for
completion of project.
 This helps in the development of work breakdown structures (WBSs) for executing the
 It aids in linking the goals, aim and purpose of project with respect to the needs and
demands of the stakeholders'.
 This supports in the overall estimation of the budgeting, costing and scheduling to
understand the associated risks in each phase.
 This leads to the establishment of the dependable variables which are tangibles along
with compete assessment of the project.
 It helps in proper supervision, monitoring and controlling of system parameters of project
to reach the desired performance metrics.
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In regard to " Just ☺ " organization which is planning to re-opening a nursery needs such
a proper outline to overcome the challenges in efficient manner and re-establish themselves in
more appropriate manner to gain attention from targeted customers' zone. Hereby, there are
following tools and techniques which can be used for proper implementation of project
management plan.
Project management tools are necessary for the administrative department of " Just ☺ "
where the managers implement and supervise all the stages of PM in more orderly manner.
These tools put a reliability and surety that the tasks assigned would be completed on time by
balancing the work pressures and improve the efficiency of resources.
PERT for project management
PERT is an acronym used for Program evaluation and review technique and is one of the
frequent adopted situational tools and is mostly used in complementary with the CPM (critical
path method) for project management (Dezhi and Katia, 2013). It consists of the following
sequential methodology to define the necessary tasks for the completion of project:
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Illustration 1: General relationship between PMTT and other components of project
(Source: Agile Project Execution, 2018)

 Firstly, all the activities along with their specified milestones are recognised to initiate the
project with a deadline.
 Next, before determination of all the tasks, there must be a brief analysis to perform in
understanding the accurate sequence of performing tasks.
 Along with, a network diagram must be included where PERT CHARTS with a CPM
charts will be used to know the sequence of activities through parallel lines, arrowed lines
etc.
 There must be a timescale set for all the stages; however, PERT is useful when dealing
with any uncertain or sudden changes due to any internal or external factors. Here, there
are three time estimates that are used such as optimistic time (shortest), most likely time
and pessimistic time.
 Later, a formula can be implemented to understand time estimates in terms to overcome
any unrealistically short timescales: Expected Time= (Optimistic + 4* Most Likely
+Pessimistic)/6
 Next step reflects on the usage of critical path to measure the total time taken for project's
completion.
 Lastly, with PERT chart, there can be few changes made to overcome the challenges
faced in real time for having an outline if additional resources or more time will be
needed to avoid any further delays.
In regard to the above, this tool is beneficial in improving the planning and overall
forecasting of the availability of resources, activities to make the procedure convenient in
understanding. It also helps in improving the repetitive patterns that are used while planning and
can simply the rescheduling or adjustments in the budgeting.
GANTT CHART
Another tool is GANTT Chart, which is useful for tracking the progress of project and
division of tasks in different time slots. It is a series of horizontal lines which represents the
entire schedule of project. Furthermore, it gives insights on the scheduling with the help of
graphical representation that visually provides an outline of the tasks, milestones in proper
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manner (Steve and et.al., 2018). Below is the table showing the Gantt chart for the project of
specified organization.
Along with, Gantt chart gives insights on the following parameters such as probability of
completion before schedule or impact of critical path activities or expected completion time of
the project and more (Project Management Skills and Technique, 2018). Nonetheless, it allows a
comparable determination of the resources' allocation that shows the actual progress than the
planned timeline. However, it is flexible that tend to ensure a better control by establishing
strong communication channels.
Task Name Duration Start Finish
Identify and meet
stakeholders 3 days Thu 12/20/18 Mon 12/24/18
Set and prioritize goals 5 days Tue 12/25/18 Mon 12/31/18
Define deliverables 6 days Tue 1/1/19 Tue 1/8/19
Create project schedule 7 days Wed 1/9/19 Thu 1/17/19
Identify issues 4 days Fri 1/18/19 Wed 1/23/19
Conduct risk assessment 10 days Thu 1/24/19 Wed 2/6/19
Present plan to
stakeholders 6 days Thu 2/7/19 Thu 2/14/19
Conduct meeting 3 days Fri 2/15/19 Tue 2/19/19
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In regard to the same, there are few techniques that are useful in the project management
for any company. It is essential to understand the 'light-touch approach' while employing such
techniques in order to define and assess the entire effectiveness associated with the consistency.
Here, " Just ☺ " organization establishes a loop of interconnectivity in between the performance
reporting phase of their project of re-opening the nursery on the basis of variance analysis, tread
analysis and related parameters. The following techniques can be used.
PRINCE2
PRINCE2 is one of the effective techniques that deals with a structured method that is
related to the division of tasks into executable and manageable stages. It is widely accepted
models when undertaking medium sized projects and is categorized into five levels (Rodney,
Ann and John 2009).
 Awareness of process- Managers must know the scope and other details related to
adopted strategies and processes to minimise risks.
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 Repeatable process- This infers the replication of the steps involved for successful
implementation of the milestones with allotted schedules.
 Defined process- It clearly indicates towards the accomplishment of tasks in uniform
manner.
 Managed process- This reflects on the management and maintenance processes in
coherent and detailed approaches.
 Optimized process- This helps in suitable utilisation of available resources including raw
materials, labour, use of equipments and more.
Henceforth, this technique has provided a platform that enhances the productivity while
completing a project. It emphasis on user interface that can evolve in terms of the abilities and
capacities for completion of project in proficient manner. Along with, it brings sophistication of
the entire application of such techniques that direct towards a more integrated systems that are
knowledge based. This is imperative to manage the real time problems or inefficiencies and
assist by projecting recommendations in concrete solutions.
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Illustration 2: PRINCE2 PROCESS MODEL
(Source: Project Management, 2018)

EVM
Another technique that can be used is EVM (earned value management) technique is one
of the standardized methods which deals with the measurement and prediction of the project's
performance in terms of comparative analysis between the planned and actual earned value. It
focuses on the triage of time, scope and costs. Moreover, it forecasts the amount of actual work
done beyond any review in context to scheduling or costing.
This EVM follows three basic sources of data such as the planned schedule or budget, the actual
value of project's work completed and the earned value of the completion of physical work.
Furthermore, it is related to the risk management to meet its planned objectives in given duration
to avoid any delays or technical issues. There are also indexes to evaluate the efficiency
measurements of the project management with the help of cost performance index (CPI) and
schedule performance index (SPI).
CPI is the ratio of earned vale to the actual cost.
CPI > 1 CPI=1 CPI < 1
Under budget On budget Over budget
SPI is the ratio of earned value to planned value
SPI > 1 SPI=1 SPI < 1
Behind Schedule On Schedule Above Schedule
Furthermore, the usefulness of EVM technique would reap benefits for “Just ☺“
organization in exponential manner by laying the foundation of profitability and profitability as
well. The purpose is to pursue the strategic planning to gain the competitive advantages by
putting pressure on the schedule driven strategic focus. This further help in making contingency
key decisions during any adverse situations by focusing on the budgeting that support the low
cost goals. Moreover, this is easier to implement and support in recognising the risks associated
with the project's timeline (Tools and techniques of project management, 2018). Along with, it
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covers the gaps and provide qualitative risk response plans to fulfil the expectations and demands
of the project completion. Lastly, it is better to use such tools and techniques in unison to bring
clarity and transparency while working on any project of organizations and companies. Along
with, it gives clarity and reliability before initiating the project.
PART 2
Project initiation document (PID) plan for Just ☺
Just ☺ wants to re-open a nursery which provides care services to babies and young
children when their parents are not able to provide them time or care. The PID document will
help organisation to monitor and implement every stage of the project with maximum efficiency.
For successful operation of the nursery it is required that resources must be managed properly
and different project aspects and stakeholders must be involved in the plan (David, 2003). The
document will help Just ☺ to take effective decisions which are in alignment with the long term
goals of company and project benefits.
Project initiation document
Purpose: The project initiation document is essential for Just ☺ to understand the scope,
limitations and approach for opening its nursing school. The document review will guide
project managers and other team members of Just ☺ to evaluate the ongoing progress on
project. This plan will provide the directional and control regime for project execution and
monitoring.
Definition:
The nursery project of Just ☺ aims at providing the excellent quality services to the
people. The health and safety of the kids is the first priority of the organisation. The reopening
and execution of operational activities will be initiated within next 7 months. The building of
nursery requires some constructional changes before it can be reopened. The successful
execution of the project will enhance the net profit of the organisation by 60%. Currently the
nursery will focus on small kids only instead of younger children. The expertise skills of carers
is essential to ensure so that the safety of babies is not compromised. Our investors and many
welfare organisations have shown interest to support and make investments in the project.
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Project approach:
In order to meet the success goals nursery must ensure that the expectations of parents
and needs of child are fulfilled. The information system and technology can be used to manage
the valuable information related to staff members and customers (Beverley, Erica and Lynn,
2016). There is requirement of highly trained and skilled staff so that the suitable care can be
provided. The health and safety standards are required to monitor so that no adverse
implications can influence the operational activities of nursery. There must be regular
communication between staff members and management so that organisational resources can
be used as per the project objectives.
Business case analysis:
The project is greatly beneficial for Just ☺. Earlier, when nursery was closed , It lead to
a profit declination of around 45%. Several investors and customers were demanding from long
time to re-open the nursery. The operational cost of the project is also not leading to any
financial burden on the company. Most of the resources such as staff members and technology
are available within the organisation so there will be limited expenses on the project
development cost. The location in which nursery will be opened already have few more
nurseries in the locality. Thus, it will be challenging for the company to withstand with the
competition. However, the earlier brand image of the nursery can help to achieve competitive
advantage in terms of experience and quality services (Pierre, Luc and Chahinaze, 2012).
Team structure:
The project will have its key target audience as the families who have kids below 7
years and in which both working parents are present. The families who want to occasionally
drop their children can also use the services of nursery. The human resource management team
and quality assurance team of Just ☺ will be directly involved in the operational activities.
They will ensure that quality of services is satisfactory. The control and planning panel of the
project will also involve investors and suppliers. They will regulate that the project
performance is meeting the profit targets and they are getting expected returns.
Quality and configuration strategy:
Quality services are the key attributes which attract the customers. Thus, Just ☺ must
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