Project Management: Objectives, Documentation, Execution & Planning

This report provides a detailed overview of project management, focusing on key aspects such as defining project objectives, the importance of comprehensive project documentation, and addressing issues that arise during project execution. It explores the negotiation process with stakeholders regarding project objectives, outcomes, benefits, and governance structures. The report also highlights essential project documents like the project charter and scope statement, outlining the information they contain and the procedures for obtaining approval. Furthermore, it examines the processes and procedures involved in developing a project management plan, including setting goals, stakeholder management, risk identification, and resource allocation. Common issues encountered during project execution are identified, along with their corresponding solutions, such as unclear goals, unrealistic deadlines, employee resistance, and ineffective communication. The report uses the example of a residential building project to illustrate the components of a project initiation document and scope statement, offering a practical understanding of project management principles. Desklib provides access to this and other solved assignments to aid students.

Project Management

Contents
Answer 1:...................................................................................................................................2
Project Objectives...................................................................................................................2
Negotiation with project objectives, outcomes, and benefits with the stakeholders..............2
Negotiate project governance structure with relevant authorities and stakeholders..............2
Answer 2: Project Documentation provided in the initial stages of the project with example. .3
Answer 3: Information contained in the project charter and procedures for obtaining approval
....................................................................................................................................................3
Answer 4: Processes and procedures used for developing the project management plan.........4
Answer 5: Issues occurred in the execution of the project and its relevant solution.................5
Answer 6: Project initiation document and scope statement.....................................................6
References:.................................................................................................................................8

Answer 1:
Project Objectives
The objectives of the project are identified by having clear and concise information about the
project goal and mission and having knowledge about the requirement specification plan.
 Identify and satisfy the requirement of the customers
 Identify organization goal and mission statement
 Developing strategic and tactical plans
 Identify the concern areas of the project
 Developing the architectural design
 Developing the project activities plan
 Scheduling of project activities
 Allocation of resources
 Allocation of cost to the resources and the activities (Monnappa, 2017)
Negotiation with project objectives, outcomes, and benefits with the stakeholders
 The stakeholder concern and requirement should be identified
 Focus on the areas of negotiation
 Negotiate on the decision taken by the project manager with respect to the time and
cost associated with the development of the project
 Negotiate on giving authorization and authentication to the stakeholders
 Identify the accuracy and reliability of the data collected from various sources
 Managing documentation
Negotiate project governance structure with relevant authorities and stakeholders
The negotiation with the project governance structure must comply on the following
 Requirement place by the stakeholder in project initiation document
 Finding the concern areas and risks factors associated with the project
 Identify the grievances of the stakeholder
 Identify the decision making capabilities and working capabilities of the stakeholders
(Muller, and Oppe, 2012)
 Authorities should be provided according to the working plan of the stakeholders

Answer 2: Project Documentation provided in the initial stages of the project with
example
The project documentation should contain the following information for minimizing the
complexities of the project during the project initiation phase:
 Project Initiation documentation
 Project Charter
 Project Goal and mission statement
 Scope statement
 Case study
 Feasibility report
Project charter is the most common example for defining the project documentation required
during the project start-up phase.
Answer 3: Information contained in the project charter and procedures for obtaining
approval
The specific information which should be specified in the project charter are highlighted
below:
 Project Title
 Project Manager Name
 Contact information
 Project Start Date
 Project Finish Date
 Project Goal
 Project Deliverables
 Project Objectives
 Project Scope
 Risk Analysis Report
 Stakeholder Management plan
 Communication Management plan
 Project Budget
 Assumptions
 Constraints

 Success Criteria
The round table conference meeting is organized with the stakeholders for taking approval on
the project charter.
Answer 4: Processes and procedures used for developing the project management plan
The table below shows the process and procedures which should be undertaken while
developing the project plan for the organization.
Steps Particulars Description
Step 1 Setting of goals and mission Developing project charter
Identifying the baselines of the project
Clear and concise project goal and mission
Step 2 Preparation of Stakeholder
Registers
Identifying requirement specification plan
Identifying stakeholders capabilities and
expertise
Division of Role and responsibilities as per their
capabilities and expertise
Providing relevant authorities and authentication
(Turner, 2013)
Driving team responsibilities
Grievance handling
Step 3 Setting Agenda for the
project meeting
Project strategic plan
Project Objectives
Team management plan
Communication management plan
Risks Identification and management plan
Team commitments
Ethical Code of conduct
Round table discussion
Step 4 Preparation of the scope
management plan
Finding in-scope activities
Finding out of scope activities
Initializing success criteria

Identifying project assumption
Constraints
Step 5 Development of project
baselines
identifying the problem domain
Developing project objectives
Setting of project Milestones
Setting of key performance indicators
Identifying project approach
Work break down structure
Step 6 Cost Baselines and
Schedule
Gantt chart
Cost estimated budget
Resource allocation
Step 7 Setting of quality Standards Risks settlement
Communication
Quality controls
Quality Standards
Quality Assurance
Answer 5: Issues occurred in the execution of the project and its relevant solution
The table below shows the common issues which occurred during the project execution and
their relevant solution plan:
Risks Identified Risks Solution Plan
Unclear Goal and Mission The round table meetings should be
organized for setting clear goal and mission
of the organization
Irrelevant deadlines allocation Real time analysis of the project undergoing
process should be identified for setting out
deadlines of the project activities (Otieno,
2014)
Historical evidences should be analysed for
allocating the time to complete the particular
activities

Experienced project manager should be
appointed
Employee Resistance Periodic communication should be done with
the employees
Taking their innovative ideas into
consideration
Unskilled Staff members Trainee should be appointed for sharpening
their skills and expertise (Patanakul, 2010)
Ineffective communication flow Development of proper communication plan
with the integration of tools and technologies
Project risks The risks associated with the project should
be identified at an early stage and proactive
action plan should be implemented for
minimizing its impact on the working
environment of the enterprise
Answer 6: Project initiation document and scope statement
Greenland Construction program of Residential Building
Project Title Greenland Construction program of Residential Building
Project Manager Kim George
Contact information Email ID: [e-mail]
Mob: [phone]
Location Queensland, Australia
Start Date 30 Mar, 2019
Finish Date 12 Nov, 2019
Project Goal Development of the double storey building by renovating the
existing residential society
Project Objectives identifying the problem domain
Setting of project Milestones
Setting of key performance indicators
Identifying project approach

Work break down structure
Project Scope Project strategic plan
Project Objectives
Team management plan
Communication management plan
Risks Identification and management plan
Team commitments
Ethical Code of conduct
Cost estimation plan
Stakeholders Project Owner
Project Directors
Project Manager
Project Planning engineer
Site Engineer
Contractor
Sub-contractor
Administrator
Quality Manager
Risks Manager
Finance Manager
Architect
Consultant
Constraints Time
Cost
Availability of skilled staff members
Assumptions Having skills and expertise team members
Success Criteria Completion of project within allocated time
Completion of project within allocated cost
Project Budget $ 650,000
Sign off

References:
1 Avantika Monnappa. Project scope management: What it is and why it is important ( 1st ed,
2018).
2 Muller, C., Oppe, M. Conceptual design and design examples for multi-storey buildings
(2012). 1st ed.
3 F. A. O. Otieno. The role of monitoring and evaluation in projects (1st ed, 2014).
4 Peerasit Patanakul. An Empirical study on the use of project management tools and
techniques across project life cycle and their impact on project success (1st ed, 2010), 41-65.
5 Turner, J. Gower handbook of project management (4th ed, 2013).