Project Management Strategies: Office Relocation and Stakeholder Plan

This report presents a comprehensive project management plan for an office relocation, covering key aspects such as task scheduling, resource allocation, and stakeholder engagement. The Work Breakdown Structure (WBS) outlines the project's tasks, including determination of shifting manager, team selection, planning, execution, monitoring, and closure. A stakeholder register identifies key individuals and groups, assessing their responsibilities and impact on the project. The report emphasizes the importance of communication management in monitoring and controlling the project, highlighting its role in promoting motivation, maintaining transparency, facilitating information transaction, and fostering socialization. A stakeholder communication plan is included to ensure effective communication with relevant parties. Finally, the report reflects on lessons learned, emphasizing the need for proper coordination among stakeholders, data validation through cross-checking, and the critical role of communication management in fostering a positive work environment and improving project outcomes. This document is available for students on Desklib, a platform offering a range of study tools and solved assignments.

Running Head: PROJECT MANAGEMENT
Project Management
Name of the Student
Name of the University
Author note

1PROJECT MANAGEMENT
Table of Contents
Task 1...............................................................................................................................................2
Project Management Plan............................................................................................................2
Task 2...............................................................................................................................................5
Work Break down Structure........................................................................................................5
Task 3...............................................................................................................................................5
Stakeholder register.....................................................................................................................5
Task 4.............................................................................................................................................12
Importance of communication management in monitoring and controlling of a project..........12
Stakeholder communication Plan..............................................................................................14
Task 5.............................................................................................................................................15
Lesson learning..........................................................................................................................15
References......................................................................................................................................17

2PROJECT MANAGEMENT
Task 1
Project Management Plan
Task Name Duration Start Finish
Shifting office 25 days
Fri 03-08-
18
Thu 06-09-
18
determination of
shifting manager
4 days Fri 03-08-18
Wed 08-08-
18
setting up of
interview panel
2 days Fri 03-08-18
Mon 06-08-
18
choosing interview
pattern
1 day
Tue 07-08-
18
Tue 07-08-18
selecting the shifting
manager
2 days
Tue 07-08-
18
Wed 08-08-
18
Selecting project
team
3 days
Thu 09-08-
18
Mon 13-08-
18
setting up of
interview panel
2 days
Thu 09-08-
18
Fri 10-08-18
choosing interview
pattern
1 day
Thu 09-08-
18
Thu 09-08-
18
selecting the shifting
team
2 days Fri 10-08-18
Mon 13-08-
18
Planning 4 days Tue 14-08- Fri 17-08-18

3PROJECT MANAGEMENT
18
Planning the
execution
2 days
Tue 14-08-
18
Wed 15-08-
18
Reviewing the plan 2 days
Thu 16-08-
18
Fri 17-08-18
Approving the plan 2 days
Thu 16-08-
18
Fri 17-08-18
Execution 9 days
Mon 20-08-
18
Thu 30-08-
18
initiating the project 2 days
Mon 20-08-
18
Tue 21-08-18
packaging of goods 2 days
Wed 22-08-
18
Thu 23-08-
18
transportation 3 days
Wed 22-08-
18
Fri 24-08-18
Settling of the new
office
3 days
Mon 27-08-
18
Wed 29-08-
18
employee new
facility managers in the
new office
2 days Fri 24-08-18
Mon 27-08-
18
employing team
under each facility
manager
3 days
Tue 28-08-
18
Thu 30-08-
18

4PROJECT MANAGEMENT
Monitoring and
Controlling
2 days
Thu 30-08-
18
Fri 31-08-18
marking attendance
of the employees
1 day
Thu 30-08-
18
Thu 30-08-
18
checking their daily
progress
1 day Fri 31-08-18 Fri 31-08-18
monitoring their
work process
1 day Fri 31-08-18 Fri 31-08-18
Closure 4 days
Mon 03-09-
18
Thu 06-09-
18
checking the
demands of employees
1 day
Mon 03-09-
18
Mon 03-09-
18
calculating the
ethical issues
2 days
Mon 03-09-
18
Tue 04-09-18
mitigating the
ethical issues
2 days
Tue 04-09-
18
Wed 05-09-
18
completion of the
project
1 day
Thu 06-09-
18
Thu 06-09-
18

5PROJECT MANAGEMENT
Task 2
Work Break down Structure
Shifting office
determiation of shifting
manager
setting up of
interview pannel
choosing interview
pattern
selecting the
shifting manager
Selecting project team
setting up of
interview pannel
choosing interview
pattern
selecting the
shifting team
Planning
Planning the
execution
Reviewing ethe plan
Approving the plan
Execution
initiating the project
packaging of goods
transportation
Settling of the new
office
employee new
facility managers in
the new office
employing team
under each facility
manager
Monitoring and
Controlling
marking attendence
of the employees
checking their daily
progress
monitoring their
work process
Closure
checking the
demands of
employees
calculating the
ethical issues
mitigating the ethical
issues
completion of the
poject
Task 3
Stakeholder register
Serial Number Stakeholder Responsibility Impact
01 Recruiting head Recruiting head plays
a major role in
recruiting an entire
team who will be
responsible for
recruiting the shifting
manger and shifting
team. Another major
function of a recruiter
head is to scrutinize
the processing and
Medium

6PROJECT MANAGEMENT
functioning of the
recruiting team.
02 Recruiting team Recruiting team
functions under the
control of the
recruiting manager.
The major
responsibility of the
recruiting team is to
recruit the entire
management team.
Entire processing of
the scheduling is
dependent on the
functioning of the
recruiting team.
Another major
function of the
recruiting team is to
conduct recruiting
sessions and training
sessions of the
employees who are
Low

7PROJECT MANAGEMENT
already employed.
03 Shifting manager Shifting manger is in
charge of the entire
shifting of the office.
Shifting manager
plays a huge role in
recruiting the shifting
team. Entire planning
of the shifting is done
by him hence he
provides the major
criteria’s that are
required for getting
selected. Number of
members that are
actually needed for
completion of the
entire process is
estimated by the
shifting manager and
then the list is
provided to the
shifting manger and
High

8PROJECT MANAGEMENT
the shifting team.
04 Shifting team Shifting team is the
most important part
of the project. They
are completely
dependent on the
shifting manager.
This lead to the fact
the fact that
importance of
shifting team is very
high. All major tasks
are completed by the
shifting team.
High
05 Project planner Project planner finds
its importance in the
project of shifting as
the project planner
consults with the
shifting manager
regarding the
completion of the
entire process.
Medium

9PROJECT MANAGEMENT
06 Higher Authorities Higher authorities get
their importance as
they are responsible
for approving the
views and petitions of
managers of different
posts. Another major
need of the higher
authorities are that
this body takes into
care the functioning
of the project. They
mainly plays a
monitoring role in the
organization.
High
07 Transporting team Transporting team is
one of the major
reasons for whom the
shifting of the office
premises is possible.
They are in charge of
arranging the vehicles
with which
High

10PROJECT MANAGEMENT
scheduling will be
performed
08 Facility manager Facility manager is in
charge of seeking the
needful and the
essentialities that are
present in the
projection of the
entire process
Low
09 Facility Team Facility team
functions under the
facility manager.
They are completely
dependent on the
orders that are given
by the facility
manager and on
fulfilling the same,
tasks that are
assigned to them are
completed efficiently.
Low
10 IT manager IT managers plays
the most efficient role
Medium

11PROJECT MANAGEMENT
in the functioning of
the organization after
the completion of
shifting. This s due to
the fact that they are
responsible for
maintaining the data
base of the
organization server
synchronization also
acts as a major part
11 IT team IT team functions
under the IT
manager. They are
completely dependent
on the orders that are
given by the IT
manager and on
fulfilling the same,
tasks that are
assigned to them are
completed efficiently
Low

12PROJECT MANAGEMENT
Task 4
Importance of communication management in monitoring and controlling of a project
Major importance of communication management in the field of monitoring and
controlling of a project are as follows: - Promoting motivation
Most importance factor that affects the monitoring and controlling of the entire business
management is that it helps in spreading motivation in the organization (Ambrose, 2014).
Motivation is the most important aspect of business progression. This prospect helps in
increasing the employee loyalty (Rus and Orel, 2015). This also helps increasing the production
rate of the employees who are working in this organization. This helps in proving the work
culture of the organization. Communication management will help in making a better bond
among the employees of the organization (Grubbauer, 2014). Maintaining transparency
Maintaining transparency is one of the most important aspect that must be performed in
order to keep the working environment free from any kind of conflict (Yardi and Adsule, 2015).
This will also help in maintaining a good bond in between the employees of the organization.
Maintaining a better work environment in the organization helps in increasing the work rate of
the employees of the organization (Chapman, 2015). Communication management is solely
responsible for maintaining the transparency of a business organization. Better Information transaction

13PROJECT MANAGEMENT
Communication management also helps in distribution of data throughout the hierarchy
of the organization. In case the proper communication management is not performed, there will
be a lack of efficient information transaction distribution in proper way (Bradbury and Mawson,
2014). This lack of distribution of data might be a major reason for conflicts that might arise in
the framework of the business organization. This might lead to the fact that the external
stakeholders of the organization might also suffer due to this incident (Dabson and McAllister,
2014). This might be a major reason for the organization losing the global audience due to
improper communication in between the internal stakeholders of the organization (Bercovitch,
2017).  Data circulation
Data circulation leads to the fact that the data that is being transacted, will help in the
prosecution of the data management (Ferm and Jones, 2016). This is due to the fact that the data
that are gathered by the employees of the organization who has been working in the organization
for a longer time period can be shared with the employees who are relatively new to the
organization. This includes the fact that the data that are shared by the experienced audience acts
as reference to the new employees off the organization (Michael and Heracleous, 2017). This
helps in better functioning of the newly employed employees of the organization. Socializing
Socializing is one of the most important thing that affects the functioning of a newly
employed employee (Duffy, Cave and Worthington, 2016). This also helps in the processing
business management with ease for the employee as they get proper support from the
experienced employees of the organization. Communication management is the only way that

14PROJECT MANAGEMENT
will ensure that proper communication is maintained in between the internal stakeholders of the
organization irrespective of the tenure of the employees. Socializing also helps in the processing
of functioning in a better way and build a better relation among the new employees of the
organization (Torriti, 2014). Communication management finds this high importance as it helps
in creating a bond between the newly employed employees as they need to function together in a
group and in case proper bonding is not present, efficiency of the employees will decrease
leading to an decrease in accuracy of the production of the organization.
Stakeholder communication Plan
Stakeholder Name Document Name Document Format Contact Person Due Date
Please fill Recruiting file MS. Excel Recruiting head Please fill
Please fill Shifting file MS. Word Shifting Manager Please fill
Please fill Project Plan MS. Project Project Planner Please fill
Please fill Facility details MS. Excel Facility Manager Please fill
Please fill IT issues MS. Word IT manager Please fill
Task 5
Lesson learning
Lessons learned from the report are as follows: -
 Proper coordination among all the stakeholders are required for the completion of
the project efficiently. In case the stakeholders of the project are not very well

15PROJECT MANAGEMENT
coordinated with each other, the major problem faced by the organization is that
the efficiency of the organization decreases. This is due to the fact that the
evaluation of the business management planning is not up to the mark as the data
that are generated in the processing of data management are not accurate in nature
and this lack of accuracy in the processing of the task.
 Another major learning of the project is that the data that are generated during the
processing of the literature review must be cross checked with the data that are
collected with the help of survey. In case the data that are collected with the help
of literature platform are equivalent to the data that are collected by the means of
survey, the accuracy of the research is considered to be very high. In case the
research result does not matches with the result of the survey that is conducted,
the result that is achieved is taken as vague data and the accuracy if the data is
very low.
 Learning outcome that affects the processing of the entire project is that
communication management is one of the most important thing that is required
for better processing of the business organization. this phenomenon acts as one of
the most important features as this process helps in building a better bonding
among the employees of the organization. This better bonding of the employees
helps in proper progression of the work. Better efficiency is seen if the bonding
among the employees are better.
 Lastly we learn that project manager plays the most important part in the
completion of the project. This is because they start planning the project even
before initiating the project. This is due to the fact that a project managers can

16PROJECT MANAGEMENT
calculate the risks that might approach the organization. Risk calculation helps in
estimating risk mitigation techniques that must be used for the completion of the
project. This leads to the fact that the organization stays protected from the risk.
Project manager is also responsible for calculating the price that will be required
for the completion of the project. This leads to the fact that the data that are
collected by the project managers are used for calculating the amount of raw
materials that are required for completion of the project. This helps in decreasing
the cost incurred in the usage of raw materials.

17PROJECT MANAGEMENT
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bullying at work. Economic and Industrial Democracy, 36(1), pp.123-145.
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106-128). Routledge.

18PROJECT MANAGEMENT
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hub. Cities, 52, pp.30-38.
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