Project Management Strategies: Office Relocation and Stakeholder Plan

This report presents a comprehensive project management plan for an office relocation, covering key aspects such as task scheduling, resource allocation, and stakeholder engagement. The Work Breakdown Structure (WBS) outlines the project's tasks, including determination of shifting manager, team selection, planning, execution, monitoring, and closure. A stakeholder register identifies key individuals and groups, assessing their responsibilities and impact on the project. The report emphasizes the importance of communication management in monitoring and controlling the project, highlighting its role in promoting motivation, maintaining transparency, facilitating information transaction, and fostering socialization. A stakeholder communication plan is included to ensure effective communication with relevant parties. Finally, the report reflects on lessons learned, emphasizing the need for proper coordination among stakeholders, data validation through cross-checking, and the critical role of communication management in fostering a positive work environment and improving project outcomes. This document is available for students on Desklib, a platform offering a range of study tools and solved assignments.

Running Head: PROJECT MANAGEMENT
Project Management
Name of the Student
Name of the University
Author note

1PROJECT MANAGEMENT
Table of Contents
Task 1...............................................................................................................................................2
Project Management Plan............................................................................................................2
Task 2...............................................................................................................................................5
Work Break down Structure........................................................................................................5
Task 3...............................................................................................................................................5
Stakeholder register.....................................................................................................................5
Task 4.............................................................................................................................................12
Importance of communication management in monitoring and controlling of a project..........12
Stakeholder communication Plan..............................................................................................14
Task 5.............................................................................................................................................15
Lesson learning..........................................................................................................................15
References......................................................................................................................................17

2PROJECT MANAGEMENT
Task 1
Project Management Plan
Task Name Duration Start Finish
Shifting office 25 days
Fri 03-08-
18
Thu 06-09-
18
determination of
shifting manager
4 days Fri 03-08-18
Wed 08-08-
18
setting up of
interview panel
2 days Fri 03-08-18
Mon 06-08-
18
choosing interview
pattern
1 day
Tue 07-08-
18
Tue 07-08-18
selecting the shifting
manager
2 days
Tue 07-08-
18
Wed 08-08-
18
Selecting project
team
3 days
Thu 09-08-
18
Mon 13-08-
18
setting up of
interview panel
2 days
Thu 09-08-
18
Fri 10-08-18
choosing interview
pattern
1 day
Thu 09-08-
18
Thu 09-08-
18
selecting the shifting
team
2 days Fri 10-08-18
Mon 13-08-
18
Planning 4 days Tue 14-08- Fri 17-08-18

3PROJECT MANAGEMENT
18
Planning the
execution
2 days
Tue 14-08-
18
Wed 15-08-
18
Reviewing the plan 2 days
Thu 16-08-
18
Fri 17-08-18
Approving the plan 2 days
Thu 16-08-
18
Fri 17-08-18
Execution 9 days
Mon 20-08-
18
Thu 30-08-
18
initiating the project 2 days
Mon 20-08-
18
Tue 21-08-18
packaging of goods 2 days
Wed 22-08-
18
Thu 23-08-
18
transportation 3 days
Wed 22-08-
18
Fri 24-08-18
Settling of the new
office
3 days
Mon 27-08-
18
Wed 29-08-
18
employee new
facility managers in the
new office
2 days Fri 24-08-18
Mon 27-08-
18
employing team
under each facility
manager
3 days
Tue 28-08-
18
Thu 30-08-
18

4PROJECT MANAGEMENT
Monitoring and
Controlling
2 days
Thu 30-08-
18
Fri 31-08-18
marking attendance
of the employees
1 day
Thu 30-08-
18
Thu 30-08-
18
checking their daily
progress
1 day Fri 31-08-18 Fri 31-08-18
monitoring their
work process
1 day Fri 31-08-18 Fri 31-08-18
Closure 4 days
Mon 03-09-
18
Thu 06-09-
18
checking the
demands of employees
1 day
Mon 03-09-
18
Mon 03-09-
18
calculating the
ethical issues
2 days
Mon 03-09-
18
Tue 04-09-18
mitigating the
ethical issues
2 days
Tue 04-09-
18
Wed 05-09-
18
completion of the
project
1 day
Thu 06-09-
18
Thu 06-09-
18

5PROJECT MANAGEMENT
Task 2
Work Break down Structure
Shifting office
determiation of shifting
manager
setting up of
interview pannel
choosing interview
pattern
selecting the
shifting manager
Selecting project team
setting up of
interview pannel
choosing interview
pattern
selecting the
shifting team
Planning
Planning the
execution
Reviewing ethe plan
Approving the plan
Execution
initiating the project
packaging of goods
transportation
Settling of the new
office
employee new
facility managers in
the new office
employing team
under each facility
manager
Monitoring and
Controlling
marking attendence
of the employees
checking their daily
progress
monitoring their
work process
Closure
checking the
demands of
employees
calculating the
ethical issues
mitigating the ethical
issues
completion of the
poject
Task 3
Stakeholder register
Serial Number Stakeholder Responsibility Impact
01 Recruiting head Recruiting head plays
a major role in
recruiting an entire
team who will be
responsible for
recruiting the shifting
manger and shifting
team. Another major
function of a recruiter
head is to scrutinize
the processing and
Medium

6PROJECT MANAGEMENT
functioning of the
recruiting team.
02 Recruiting team Recruiting team
functions under the
control of the
recruiting manager.
The major
responsibility of the
recruiting team is to
recruit the entire
management team.
Entire processing of
the scheduling is
dependent on the
functioning of the
recruiting team.
Another major
function of the
recruiting team is to
conduct recruiting
sessions and training
sessions of the
employees who are
Low

7PROJECT MANAGEMENT
already employed.
03 Shifting manager Shifting manger is in
charge of the entire
shifting of the office.
Shifting manager
plays a huge role in
recruiting the shifting
team. Entire planning
of the shifting is done
by him hence he
provides the major
criteria’s that are
required for getting
selected. Number of
members that are
actually needed for
completion of the
entire process is
estimated by the
shifting manager and
then the list is
provided to the
shifting manger and
High

8PROJECT MANAGEMENT
the shifting team.
04 Shifting team Shifting team is the
most important part
of the project. They
are completely
dependent on the
shifting manager.
This lead to the fact
the fact that
importance of
shifting team is very
high. All major tasks
are completed by the
shifting team.
High
05 Project planner Project planner finds
its importance in the
project of shifting as
the project planner
consults with the
shifting manager
regarding the
completion of the
entire process.
Medium

9PROJECT MANAGEMENT
06 Higher Authorities Higher authorities get
their importance as
they are responsible
for approving the
views and petitions of
managers of different
posts. Another major
need of the higher
authorities are that
this body takes into
care the functioning
of the project. They
mainly plays a
monitoring role in the
organization.
High
07 Transporting team Transporting team is
one of the major
reasons for whom the
shifting of the office
premises is possible.
They are in charge of
arranging the vehicles
with which
High

10PROJECT MANAGEMENT
scheduling will be
performed
08 Facility manager Facility manager is in
charge of seeking the
needful and the
essentialities that are
present in the
projection of the
entire process
Low
09 Facility Team Facility team
functions under the
facility manager.
They are completely
dependent on the
orders that are given
by the facility
manager and on
fulfilling the same,
tasks that are
assigned to them are
completed efficiently.
Low
10 IT manager IT managers plays
the most efficient role
Medium

11PROJECT MANAGEMENT
in the functioning of
the organization after
the completion of
shifting. This s due to
the fact that they are
responsible for
maintaining the data
base of the
organization server
synchronization also
acts as a major part
11 IT team IT team functions
under the IT
manager. They are
completely dependent
on the orders that are
given by the IT
manager and on
fulfilling the same,
tasks that are
assigned to them are
completed efficiently
Low