Project Management Assignment 1: Office Relocation Project Charter

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MNG00785 PROJECT MANAGEMENT -
ASSIGNMENT 1
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Table of Contents
Introduction......................................................................................................................................4
Part A: Theoretical Explanation of each Project Element...............................................................5
Project Scope...............................................................................................................................5
Business Case..............................................................................................................................5
Milestones schedule and deliverables..........................................................................................5
Risk Assumptions and Constraints..............................................................................................6
Resources Estimate......................................................................................................................7
Stakeholder..................................................................................................................................8
Team Operating Principle............................................................................................................9
Lesson Learned............................................................................................................................9
Charter Signatures.....................................................................................................................10
Part B: Practical Example of a Charter..........................................................................................11
Letter to Sponsor............................................................................................................................11
Project Scope.............................................................................................................................12
Business Case............................................................................................................................12
Millstones Schedule and Deliverables.......................................................................................12
Resources Estimate....................................................................................................................12
Stakeholder Register..................................................................................................................12
Team Operating Principle..........................................................................................................12
Lesson Learned..........................................................................................................................13
Charter Signatures.....................................................................................................................13
Conclusion.....................................................................................................................................14
References......................................................................................................................................15
List of Tables
Table 1: Milestones schedule and deliverables...............................................................................5
Table 2: Risk Assumptions and Constraints....................................................................................6
Table 3: Table Representing Resources Estimate of this project....................................................7
Table 4: Initial Stakeholder Identification.......................................................................................8
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Table 5: Team Operating Principle of this project..........................................................................9
Table 6: Lesson Learned Table........................................................................................................9
Table 7: Commitment Table..........................................................................................................10
Table 8: Project Charter.................................................................................................................11
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Introduction
This report is developing to shift the office of the insurance company because the lease of the
insurance company office has expired and the landlord is not providing permission to renew the
lease contract. The project manager will responsible for shifting the company office to a new
location within the two months’ time period and shifting must be completed within the $100,000
budget. This whole work will complete in such a manner that no one will not disturb and it will
complete in a short time.
The whole report is dividing into two parts. The first part will describe the scope of the project,
business case, milestones, risks assumption, stakeholders, lesson learned, team operating
principles, and charters signatures. The second part will describe letter sponsor which is written
by the branch manager to sponsor and all the brief information of project such as the scope of the
project, business case, milestones, risks assumption, stakeholders, lesson learned, team operating
principles, and charters signatures in form of charters.
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Part A: Theoretical Explanation of each Project Element
Project Scope
The project’s scope is to shift the office of the insurance company. In the present, the office of an
insurance company is situated in a suburban location and the new location of an insurance
company is finalized nearby suburb. This type of situation occurred because the lease of the
insurance company office has expired and the landlord is not providing permission to renew the
lease contract. Therefore, the project manager will responsible for shifting the company office to
a new location within the two months’ time period and shifting must be completed within the
$100,000 budget. This whole work will complete in such a manner that no one will not disturb
and it will complete in a short time. This project’s work will be managed by a branch manager,
administration manager, and manager of Communications and Information Technology (CIT)
(Kloppenborg, Anantatmula & Wells 2018, pp. 65-6).
Business Case
The main aim of this project is to shift the office of insurance company because the lease of an
insurance company office has expired and the landlord is not providing permission to renew the
lease contract. So it is very important that the office must be shifted in such manner that working
of an office will not hamper and it will not affect the staffs and customers and whole work must
be completed within $100,000 budget.
Milestones schedule and deliverables
Table 1: Milestones schedule and deliverables
Milestone Completion
Date
Acceptance
Criteria
Stakeholder
Judge
Charter signed off
Required calculations 15 Feb. 2019 List down the
required
information
Branch manager,
administration
manager, and
manager of
Communications
and Information
Technology
(CIT)
Hardware items packing 16 – 17 Feb Packed all the CIT manager
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2019 selected items
Record file packing 22 -23 Feb.
2019
Packed all the
records files
Administration
manager
Computer items packing 24 Feb., and
1 March
2019
Packed all the
selected items
Administration
manager
Shifting of electronics records 2 -3 March
2019
Shifted all
electronics records
CEO
Unpacked all items 8 - 9 March
2019
Unpacked all the
items in a proper
manner in a new
location
Branch manager,
CIT manager
Relocation of items 10, 11, 15,
16, 17
March, 2019
Relocation all the
items in a proper
manner in a new
location
Branch manager,
CIT manager
Complete set up in a new location 22 March
2019
Set up is
completed in a
new location
Branch manager,
CIT manager,
Administration
manager
Project completion 22 March
2019
(Joslin & Müller 2015, pp.1377-1392).
Risk Assumptions and Constraints
Table 2: Risk Assumptions and Constraints
Project (Potential) Risks Risk Owner Contingency Plans
Schedule Risks Project manager This type of schedule risk
can be minimized if pre-
scheduling will be done at
each and every stages of this
work. This plan will manage
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the whole time and cost of
this shifting work.
Miscommunication Risks Project manager This type of schedule risk
can be minimized if proper
information of shifting work
will provide each member
of the team such as
stakeholders
Cost Risks Project
manager,
administration
manager, and
manager of
Communication
s and
Information
Technology
(CIT)
This type of cost risks can
be minimized if proper
estimation cost budget will
prepare for this shifting
work.
Communication Overhead Project manager This type of cost risks can
be minimized if proper
bonding will establish
between each member of the
team and this will complete
work efficiently.
Resources shortfalls CIT manager This type of cost risks can
be minimized if important
resources will secure for this
work.
(Carvalho & Rabechini 2015, pp.321-340).
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Resources Estimate
Table 3: Table Representing Resources Estimate of this project
Funding: The budget of the project must not exceed the limits i.e. $100,000
and complete within this budget $100,000.
People: CEO sponsor, Branch manager or project manager, administration
manager, and manager of Communications and Information
Technology (CIT) and other staff members
Equipment: Computers hardware, cables of computers, printers, fans, lights and
etc.
Other: Files records, Xerox machines, notice boards and etc.
(Kloppenborg, Anantatmula & Wells 2018, p. 69).
Stakeholder
Table 4: Initial Stakeholder Identification
Stakeholder Interest in Project Priority
Administration
manager
He will responsible to
manage whole
reallocation and removal
of all the items in the
new location such as
computer hardware,
printers, and other
equipment. Medium
Project Manager
He will responsible to
shift the insurance
company office from the
previous place to the new
place within the given
budget and 6 weeks and
manage whole work in
an effective manner. High
Manager of He will responsible to Medium
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Communications
and Information
Technology (CIT)
manage whole
reallocation and removal
of communication-
related items in the new
location such as
computer hardware,
printers, and other
equipment.
Other Staffs
They will remove and
relocate the office in the
new location of the
office. Low
(Kloppenborg, Anantatmula & Wells 2018, p. 69).
Team Operating Principle
Table 5: Team Operating Principle of this project
# Team operating principle
1
Each member of the team must be honest and they must be open minded and
communicated with each other in the manner.
2 All the information must be confidential by each member.
3 Each member of the team must have confidence.
4 Each member of the team must be fulfilled their commitments.
5
Each member of the team must listen to each other and respect the idea of each
member.
6 Each member of the team must communicate information in a proper manner.
(Aga, Noorderhaven, & Vallejo 2016, pp.806-818).
Lesson Learned
Table 6: Lesson Learned Table
# Lesson
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1
The planning phase of any project’s work is a very essential and important phase to
complete the whole project’s work in a successful manner that was gained from
previous work.
2
Tracking of each stage must be kept to complete the whole project’s work in a
successful manner.
3
All the risks must be analyzed at the starting of the project to complete this project’s
work on time.
4 The efficiency of the role of this project’s work must be good.
(Duffield, & Whitty 2015, pp.311-324).
Charter Signatures
Table 7: Commitment Table
Sponsor Department / Organization Signature
CEO
N/A
Project Manager Department / Organization Signature
Branch Manager N/A
Core Team Members Department/ Organization Signature
Administration manager N/A
Manager of Communications
and Information Technology
(CIT)
N/A
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Part B: Practical Example of a Charter
Letter to Sponsor
Feb. 15, 2019
Letter to Sponsor:
TO: CEO, Insurance Company
FROM: Project Manager, Insurance Company
Office Shifting Project
The project charter of this office shifting project is containing business case and scope of the
project for the insurance company to shift the office from this location to new location because
lease of insurance company office has expired and a landlord is not providing permission to
renew the lease contract.
Therefore, the project charters are preparing which contains numbers of risks assumptions,
milestones, outlines success criteria, and required resources. The whole project’s work will
complete within the $10,000. The whole shifting work will be managed by a branch manager,
administration manager, and manager of Communications and Information Technology (CIT).
So it is very important that the office must be shifted in such a manner that working of the office
will not hamper and it will not affect the staffs and customers.
Sincerely,
Branch manager
Project Charter
This project charter is describing the details information of project plan for Shifting office from
this location to a new location.
Table 8: Project Charter
PROJECT CHARTER
Project Title Shifting office from this
location to the new
location
Project
Manager
Branch Manager
Project Start Date 15 Feb., Project 22 March, Project CEO
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2019 End Date 2019 Sponsor
Project Scope
The scope of the project is to shift the office of the insurance company from this location to
a new location.
Business Case
The main aim of this project is to shift the office of the insurance company because the
lease of the insurance company office has expired and the landlord is not providing
permission to renew the lease contract.
Millstones Schedule and Deliverables
Shifting of an insurance company office in the new location (a nearby suburb).
Milestones Completion date
Pickups all items 15 Feb. 2019
Reassemble all items in a new location 22 March 2019
Complete set up in a new location 22 March 2019
Risks assumptions and constraints
 Loss of files records.
 Damaging computer’s parts.
 Miscommunication with other members
Resources Estimate
The budget of the project must not exceed the limits i.e. $100,000 and complete within this
budget $100,000.
Stakeholder Register
Project Member Branch Manager
Project Sponsor CEO
Other Member Administration manager, and manager of
Communications and Information Technology (CIT)
Team Operating Principle
 Follow instructions of the project manager
 All the information must be confidential by each member.
 Each member of the team must have confidence.
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