Office Relocation Project: A Project Management Case Study (MNG00785)

Desklib provides past papers and solved assignments for students. This project details an office relocation.

MNG00785 PROJECT MANAGEMENT -
ASSIGNMENT 1
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Table of Contents
Introduction......................................................................................................................................4
Part A: Theoretical Explanation of each Project Element...............................................................5
Project Scope...............................................................................................................................5
Business Case..............................................................................................................................5
Milestones schedule and deliverables..........................................................................................5
Risk Assumptions and Constraints..............................................................................................7
Resources Estimate......................................................................................................................7
Stakeholder..................................................................................................................................8
Team Operating Principle............................................................................................................9
Lesson Learned............................................................................................................................9
Charter Signatures.......................................................................................................................9
Part B: Practical Example of a Charter..........................................................................................11
Letter to Sponsor........................................................................................................................11
Project Scope.............................................................................................................................12
Business Case............................................................................................................................12
Millstones Schedule and Deliverables.......................................................................................12
Resources Estimate....................................................................................................................12
Stakeholder Register..................................................................................................................12
Team Operating Principle..........................................................................................................12
Lesson Learned..........................................................................................................................12
Charter Signatures.....................................................................................................................13
Conclusion.....................................................................................................................................14
References......................................................................................................................................15
List of Tables
Table 1: Milestones schedule and deliverables table.......................................................................5
Table 2: Risk Assumptions and Constraints table...........................................................................7
Table 3: Resources Estimate table of shifting work........................................................................7
Table 4: Information of Stakeholder................................................................................................8
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Table 5: Operating Principle of Teamwork.....................................................................................9
Table 6: Lesson Learned of Shifting work......................................................................................9
Table 7: Charter Signatures Table...................................................................................................9
Table 8: Project Charter Table.......................................................................................................11
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Introduction
This project work is completing for shifting office from Suburban location to the new place
which is available nearby Suburb because lease of office has expired already and the owner of
this land is not permitting to extend the contract of this suburban office. It must be completed in
a short time (6 weeks) and in the given budget ($100,000).
Report on this work is splitting into 2 portions. A 1st portion will provide the description of
project scope, milestone, stakeholder’s information, numbers of issues, learned lesson, the
operating principle of teamwork, and etc. 2nd portion will contain the letter which will be written
for CEO and it will also contain brief introduction of the planning phase.
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Part A: Theoretical Explanation of each Project Element
Project Scope
The main scope of this project is shifted insurance company office from Suburban location to the
new place which is available nearby Suburb. They are shifting office because lease of office has
expired already and the owner of this land is not permitting to extend the contract of this
suburban office. Therefore, they have only two months for shifting office from suburban location
to the new place which is available nearby suburb. The CEO of the company has already
finalized the budget which is $100,000 and the budget of this project should not exceed from
$100,000. It is needed that shifting of office must not disturb the staff members and customers of
office and it must be completed in a short time and in the given budget. The numbers of
resources are working in this work i.e. CIT manager, administration manager and branch
manager (Kloppenborg, Anantatmula & Wells 2018, pp. 65-6).
Business Case
The purpose of this work is shifted insurance company office from suburban location to the new
place which is available nearby suburb. It is needed that shifting of office must not disturb the
staff members and customers of office and it must be completed in a short time (6 weeks) and in
the given budget ($100,000). The packing of items will complete on Friday afternoon and
relocation will complete on Saturday and Sunday. CIT team will work on all weekend.
Milestones schedule and deliverables
Table 1: Milestones schedule and deliverables table
Milestone Completion
Date
Acceptance
Criteria
Stakeholder
Judge
Charter signed off
Develop Shifting plan 8 Feb. 2019 List down the
needed features
CIT manager,
Branch manager.
Packing of hardware objects 8 Feb. 2019 Wrapped up all
hardware objects
Branch manager
Unpacked of all hardware objects 9 Feb. 2019 Unwrapped up all
hardware objects
in a new office
Branch manager
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Relocation of all hardware objects 10 Feb. 2019 Assembled all
hardware objects
in a new office
Branch manager
Packing of computer objects 15 Feb. 2019 Wrapped up all
computer objects
CIT manager
Unpacked of all computer objects 16 Feb. 2019 Unwrapped up all
computer objects
in the new office
CIT manager
Relocation of all computer objects 17 Feb. 2019 Assembled all
computer objects
in the new office
CIT manager
Packing record files 22 Feb. 2019 Wrapped up all
record files
Administration
manager
Remove and relocation of record files 23 – 24 Feb.
2019
Unwrapped and
assembled all
record files in the
new office.
Administration
manager
Packed all electronic items 1 March
2019
Wrapped up
electronic items.
CIT manager
Remove and relocation of all
electronic items.
2 and 3
March 2019
Assembled all
electronic items in
a new office.
CIT manager
Remove and relocation of left items 9 -10 March
2019
Left objects are
removed and
relocated to the
new office.
Administration
manager
Completion of this project 16 -17
March 2019
The whole project
is finished.
Branch manager
Project completion 16 -17
March 2019
(Sanghera 2018, pp. 155-197).
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Risk Assumptions and Constraints
Table 2: Risk Assumptions and Constraints table
Project (Potential) Risks Risk Owner Contingency Plans
Cost exceeding Risk Branch
Manager
Cost exceeding risk can
affect the working of the
project. So, it is needed that
the whole project must be
completed in the allocated
budget.
Resources performance issues CIT manager Resources performance
issues were faced in this
project. So, it is needed that
the performance of each
member must be good and
proper for completing the
work on the time and in
allocating budget.
Misunderstanding Risk Branch
Manager
Misunderstanding risk will
disturb the progress of work.
So, it is needed that all the
needs of the project must be
concluded in a specific
manner.
(Mar 2016).
Resources Estimate
Table 3: Resources Estimate table of shifting work
Funding: The project’s budget is fixed for completing this shifting works i.e.
$100,000.
People: Administration manager, branch manager, CIT manager, and other members
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of CIT team.
Equipment: Hardware objects, computers objects, figure print machine, electronic
equipment, cables, wires and etc.
Other: Chair, tables, furniture’s company records, lights, fans and etc.
(Kloppenborg, Anantatmula & Wells 2018, p. 69).
Stakeholder
Table 4: Information of Stakeholder
Stakeholder Interest in Project Priority
Branch Manager The branch manager is a
responsible person to manage
all workflow of this shifting
project from a suburban
location to the new place.
High
CIT Manager The CIT manager is a
responsible person to manage
removal and assembled all
objects and equipment from a
suburban location to the new
place.
Medium
Administration manager The administration manager is
a responsible person to
remove and assemble all
administration objects (such as
record files) from a suburban
location to the new place.
Medium
CIT Team members These persons will transfer all
the objects from a suburban
location to the new place all
weekend for 2 months
Low
(Kloppenborg, Anantatmula & Wells 2018, p. 69).
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Team Operating Principle
Table 5: Operating Principle of Teamwork
# Team operating principle
1
Each and every member must listen to each and every member very carefully and conclude
the point of view of each member.
2 Each member must honest and open-minded.
3 Each and every member must give a contribution in a good manner.
4 Work must be done in a positive manner.
(Dangreer 2013).
Lesson Learned
Table 6: Lesson Learned of Shifting work
# Lesson
1 Planning must be done in a proper manner for the success of shifting work.
2 Keep track of every phase of this shifting work in the proper manner.
3 Multi-tasking can kill the productivity of shifting work.
4
Risks should be examined in a previous manner to manage the workflow in the proper
manner.
(Harrin 2015).
Charter Signatures
Table 7: Charter Signatures Table
Sponsor Department / Organization Signature
CEO
N/A
Core Team Members Department/ Organization Signature
CIT Manager N/A
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Administration manager N/A
Project Manager Department / Organization Signature
Branch Manager N/A
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Part B: Practical Example of a Charter
Letter to Sponsor
Feb. 1, 2019
Letter to Sponsor:
TO: CEO
FROM: Branch Manager, Insurance Company
Relocation of Office
As you know that office is shifting from suburban location to the new place which is available
nearby suburb because lease of office has expired already and the owner of this land is not
permitting to extend the contract of this suburban office.
Therefore, the project proposal is preparing for shifting the office from Suburban location to the
new place. This project proposal is containing milestones, risk assumptions, learning outcomes,
and other things. This work is completed by a branch manager as a project manager within 6
weeks and $10,000. This work will complete with the help of CIT manager, his team and
administration manager.
Your approval for this work will complete work on time and numbers of evidence is providing in
the tabular format. Shifting of office will not disturb the staff members and customers of office.
Sincerely,
Branch manager
Project Charter
The project charter of shifting work is delivering the basic points of this work which is utilizing
to shift office.
Table 8: Project Charter Table
PROJECT CHARTER
Project Title Relocation of office at a
new place
Project
Manager
Branch Manager
Project Start Date 8 Feb.
2019
Project
End Date
16 March
2019
Project
Sponsor
CEO
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Project Scope
The main scope of this project is shifted insurance company office from Suburban location to
the new place which is available nearby Suburb.
Business Case
The purpose of this work is shifted insurance company office from suburban location to the new
place which is available nearby suburb.
Millstones Schedule and Deliverables
Relocation of the present office of the company at a new place which is a Suburb.
Milestones Completion date
Packing of all objects of office 8 Feb. 2019
Remove and relocate all objects of office 9 -10 March 2019
Completion of this project 16 -17 March 2019
Risks assumptions and constraints
 Misunderstanding among all the members of the project team.
 Exceeding allocate cost or budget of this project work.
 There can be resources performance issues.
Resources Estimate
The project’s budget is fixed for completing this shifting works i.e. $100,000.
Stakeholder Register
Project Sponsor CEO
Project Member Branch Manager
Other Member CIT manager and administration manager
Team Operating Principle
 Each member must respect each other.
 Each member must honest and open-minded.
 Each and every member must give a contribution in a good manner.
 Work must be done in a positive manner.
Lesson Learned
 Retrieve all the needs of the project in a previous manner.
 Planning must be done in a proper manner for the success of shifting work.
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