Software Project Management: Outsourcing, Planning, and Control

This report provides a comprehensive overview of project management principles, focusing on a software project. It begins with an initiation phase, discussing the benefits and limitations of outsourcing, including cost-effectiveness, professionalism, and potential lack of control. The planning p...Read More

Project Management
Contents

INTRODUCTION...........................................................................................................................3
TASK 1 Initiation............................................................................................................................3
Benefits and Limitation of outsourcing.......................................................................................3
TASK 2 Planning.............................................................................................................................4
Work Breakdown Structure.........................................................................................................4
Stakeholder analysis....................................................................................................................6
TASK 3 Execution...........................................................................................................................7
Milestone report for the project...................................................................................................7
TASK 4 Controlling........................................................................................................................7
TASK 5 Closing..............................................................................................................................8
Input from all stakeholders in summarizing the lessons learnt....................................................8
CONCLUSION..............................................................................................................................11
REFERENCES..............................................................................................................................12

INTRODUCTION
A project will involves high term of actions that need to be executed by the project team.
The organisation will involves the planning organising and controlling of the courses of action
that are well known as project management. The individuals who are accountable to control all
the actions is known as project executive or project manager (Saake, 2021). The project
manager is an important person who are responsible for the project goals and targets and their
duration to execute the project in an efficient way with the best utilisation of the accessible
resources. The following report will involves the manner to clarify and estimate the growth of
the software as in the project. The project has been started with several sections of the software
and the following report will also contain the various sections of planning and various actions as
effectively and efficiently.
TASK 1 Initiation
Benefits and Limitation of outsourcing
Outsourcing is the procedure in which the task and roles of the project has been allocated
to the management who is particularly follow the section of work. It will support the
management to improve its profitability as they are capable to concentrate on their functional
actions and they will also maintained the task and the project that are assigned to them. They
should practice it as an expert who will offer them and effective work environment in the
respective management. The management will also provide them various opportunities to
outsource their project "software project" but it will also have various restrictions and margins
that might be measured by the respective management before outsourcing the task. Various
benefits and drawbacks of outsourcing are as follows -
Advantages
 Cost Effectiveness - The outsourcing of the task might be demonstrated as cost
equivalent technique for the management for offering the task to an expert to will support
to the respective company of management to execute the task with efficient use of
accessible resources (Jones, 2021). They also have high competition in the field of the
market that will offer the management cost effectiveness to execute the task in fewer
capitals.

 Project can be completed by professionalism - The professionals are recruited to execute
the task and the outsourcing will supports the respective management to execute their
role and plan in professional way (Xodjamuratova, 2021). The professionals will have
high tomb of abilities and sense of knowledge in terms of the task that are allotted to
them and they will try their best to complete managerial goals and targets.
 Completion of project in given Timeline - As the task is executed by professional in
terms of outsourcing and the professionalism with suitable role and responsibilities in an
efficient manner. It will support the management to get the task completed before its final
deadline.
Limitations
 Lack of control on project – As the project is executed and allocated to the professional
management the management will lose the regulation over the task. As per to the manner
of the project, the management will get the project after its execution and any variations
that the company required in between the task might not be ascertained by the
management at controlling level of the project.
 Lack in Coordination in different task of the project – The project is a part of other task
in the management and requirements of the task will be determined by the employees of
the management not the professionals who are managing the company or to whom the
task is allocated. It might be resulted in deficiency in coordination of the activities that
are taken up to execute the project (Oukennou, and et.al., 2021). Particularly in the field
of the specific duty of the project that are subcontracted and it will maximize the risk of
deficiency of coordination in the project.
 Possibility of conflicts - Task will distributed as per to the projects and its requirements
that have to accomplished by the team members by performing their roles and obligations
as effectively. It will arise certain conflicts and issues that might be have deficiency of
coordination among employees in the business of management.
TASK 2 Planning
Work Breakdown Structure
Work breakdown structure will indicates to the breakdown structure by which the task
has been divided in smaller sections or task of duties to execute in an efficient way and on the

given duration. The structure will divided as according to the task and it will offer them efficient
and final deadline to execute the project and allocated to the best group with full of skilled
members by which they will accomplished the project goals. It will supports the management in
offering the targets to the members of business by the project executive or manager who will
help the management to improve its performance and employees performance also, with the
support of discovering more effective and efficient manner to execute the task (Gordwin, 2021).
As in respect to execute the software project, the project manager is need to create efficient
arrangements and schedule for the task. The respected management has decided to prepare a
WBS for the task by which they might be capable to allot the task to their group members in an
effective way. The work breakdown structure will streamline the work of the project in the
organisation of the business and will support to overcome various issues and complications that
are facing by them while completing the project. The actions that are determined by the business
of management will highlighted in the several points of the project planning and will offer them
a suitable structure for the execution of the task. As all the actions in the project are connected
with each other and the structure will also so deliberate in a way that all the actions have a
suitable coordination with each other.
The above demonstrated chart will support to determine various actions that need to be executed
in respect to complete the task (Chen, Leon, and Benton, 2021). All the tasks that involves in the

WBS are important for the growth of the software and will later supports to accomplish the
anticipated targets.
Stakeholder analysis
Authority Impact Influence Importance Contribution How project
can be
blocked
Strategy
Finance
executive
High High Efficient
instructions that
are associated
with the
economic section
in the
management.
Create efficient
utilisation of
accessible
commercial
funds
Deficiency of
reserves in
the task.
Appropriate
budget has
been
organised in
advance.
Marketing
director
Moderate High Helps in sales
and advertising of
goods
Helps in
advancement
and sales
actions.
Maximisation
in price of
goods.
Use of low-
priced
accessible
advertising
choices.
Consumer
s
High High Helps to earn
income to the
management.
Offers capitals
for further
development to
the
management.
Variation in
their
perception
and
inclinations.
Predicting
of customer
desires from
their
purchasing
behaviour.
Suppliers Moderate Moderate Offers raw
materials for task
Helps to offers
several
resources need
to execute the
task.
Maximise in
their
bartering
power.
Have more
than one
seller.

Management strategy
Management of stakeholders is an important term for effectively execution of the task. It
need an appropriate organisational plan of action for the suitable project plan as because it have
an impact on the power and on several stakeholders of the business of management (Pessenda,
2021). It helps to offer organisation that they are need to frame appropriate plan of action that
will supports the actions of the task as per to the desired targets of the project.
TASK 3 Execution
Milestone report for the project
The milestone report will supports the executive to determine the progress of the task in a
given duration of time with the support of various statements. The report is prepared and
organised as per to the controlling procedure by which pre- arranged actions of the task will be
compared with the real situation in present time. The respective business of management has
divided the project of the company in several stages. The milestone report for the presented
project are as mentioned below -
Particulars Due dates Status % progress
Initiation 13/07/21 Completed 100.00%
Planning 28/07/21 Completed 100.00%
Execution 24/08/21 Half pending 50.00%
Monitor and
controlling and
15/09/21 Pending -
Closing 28/09/21 Pending -
TASK 4 Controlling
As per to the business of management the task is evaluated as because of various
complications in the field of the market (Ivashkov, and et.al., 2021). The market publication has
maximize the issues of the project manager to handle the project. Such sort of complication with
involves in the governing division of the business. As each business understand that outer market
that is define as per to the behaviour and in respect to handle the outer market the management

has a diverse division that are accountable to maintain the uncertain situations in the task. In
respect to control the requirements of funds in this situation the controlling division will help
project manager to hire new members who need to execute the task in an effective way within
final deadline (Dantis, 2021). For the expenditure that involves in this stage, so project manager
will pre-arranged a section of budget to all the divisions.
TASK 5 Closing
Input from all stakeholders in summarizing the lessons learnt
Stakeholders Input Summary
Advertising director Concentrates on advertising
the goods and management in
respect to maximise the
advancement and effectiveness
of company.
The advertising division plays
an essential manner in
sponsoring the products and
facilities of the company. They
are termed as the spokesperson
for the organization because
they manage and produce all
profitable resources.
Advertising managers will
concentrates on pursuing
tendencies and supervising
market competition (Ninsing,
and Kissi, 2021). The
advertising division looks for
new and useful advertising
tools that will supports to
improve the profitability and
productivity of the company.
Finance executive Manage monetary
performance and demonstrate
the managerial financial data.
It will plays an essential role
in offering stakeholders with
data and information that are

related to the economic and
monetary performances and
presentation of the
management. The economic
review of The managerial
funds and they will supervise
its expenses, turnover and
investment to measure
financial reports.
Suppliers Distribute raw resources Suppliers are the individuals
who offer companies the raw
material so that they can
effectively create goods and
facilities as for to the
consumer requirements
(Sulyman, 2021). They of a
resources and goods that will
ensure the constant flow of
goods and facilities from them
to consumers. The supplier
have a suitable motive is to
offer high quality of goods
from manufacturer to
consumer at affordable prices
and resell them to distributor.
Supplier have the capability to
satisfy customer needs and
improve global business
performance and profitability.
Consumers Offers evaluations and Customer will termed to be

responses one of an essential factor for
the smooth and effective
operations of the management.
They have the right to
manipulate the targets and
goals of the project so it is
important to make them
satisfied with the products and
facilities (Pazdnikova,
Karpovich, and Arbuzova,
2021). Customer might get
produce the demand of
management or might create
targets and facilities as per to
it.
Technological department Manage the technology that
are utilised by management
The technical division will
concentrates on the installation
and maintenance of computer
section of network in the
business of management. They
measured the suitable software
and hardware that require to
maintain and manage the
network and its function in
operations. The main target of
the technical division is to
ensure the effective flow of the
network as efficiently.
From the above mentioned table it has been estimated that there are diverse types of
investors that are playing and important and exclusive role for each other and will also support in
executing the task in an effective and efficient way (Pavez, and et.al., 2021). The table with

involves the sections and involvement of diverse stakeholder that will contribute their height of
efforts in achieving the plan and creating business as effectively.
CONCLUSION
From the above mentioned report it has been concluded that, project management plays
an essential role for the acceptable execution of the task. After the project is completed by the
members then the project executive have two choices to execute the task that is either to
outsource it ought to execute a project by their members in a specific period of time with
assigned budget. The project manager is responsible for the project team resource scope budget
and its failure or success. There are several methods of project management that might be
utilised by manager in respect to execute the project in and efficient manner. In the business of
management there are various types of stakeholders that will have a direct term of concentration
in the management.

REFERENCES
Books and Journals
Saake, R., 2021. Development of project management process framework for the maintenance of
public sports infrastructure (Doctoral dissertation).
Jones, T.L., 2021. How Project Management Skills Are Obtained by Instructional
Designers (Doctoral dissertation, Wilmington University (Delaware)).
Xodjamuratova, G., 2021. FEATURES OF INVESTMENT PROJECT MANAGEMENT: IN
CASE OF TEXTILE INDUSTRY ENTERPRISES: FEATURES OF INVESTMENT
PROJECT MANAGEMENT: IN CASE OF TEXTILE INDUSTRY
ENTERPRISES. Архив научных исследований, 1(1).
Oukennou, A., and et.al., 2021. Project Management in Moroccan Companies: Qualitative and
Quantitative Approaches. Calitatea, 22(180), pp.68-71.
Gordwin, M., 2021. Managing Global Projects: Identify &Analyze the Most Important Elements
to Improve Project Management Performance (Doctoral dissertation, Northcentral
University).
Chen, W., Leon, M. and Benton, P., 2021. A systematic review of project management
information systems for heavy civil construction projects. ECPPM 2021–eWork and
eBusiness in Architecture, Engineering and Construction, pp.544-550.
Pessenda, M., 2021. Using a Project Management Office to Improve and Implement Hybridized
Methodologies (Doctoral dissertation, The College of St. Scholastica).
Ivashkov, Y., and et.al., 2021. Project Management Risk Assessment Methodology in the State
Border Guard Service. BRAIN. Broad Research in Artificial Intelligence and
Neuroscience, 12(1), pp.343-362.
Dantis, D., 2021. Project Management Challenges in Implementing Business Intelligence
Approach inside Organizations. Romanian Economic Journal, (79).
Ninsing, A. and Kissi, E., 2021. A comparative study of project management practices in local
and foreign construction companies (Doctoral dissertation).
Sulyman, S.A., 2021. Prospects and Challenges of Application of Project Management
Techniques to Enhance the Delivery of Projects in Libraries and Information Centers.
In Handbook of Research on Knowledge and Organization Systems in Library and
Information Science (pp. 124-140). IGI Global.

Pazdnikova, N.P., Karpovich, Y.V. and Arbuzova, A.S., 2021. Project Management in Regions:
The Strategic Effect of Social Partnership. REVISTA GEINTEC-GESTAO
INOVACAO E TECNOLOGIAS, 11(2), pp.1201-1210.
Pavez, I., and et.al., 2021. Project team resilience: The effect of group potency and interpersonal
trust. International Journal of Project Management.