Project Plan for Bloomsbury Institute Induction Event - LSBM204 Module

This project plan, created for the LSBM204 module, outlines the organization of a three-day induction and welcome event for the Bloomsbury Institute. The plan encompasses various key areas, including scope management, which defines the project's objectives, in-scope and out-scope elements, assumptions, and constraints. Time management is addressed through milestones, activity tables, network diagrams, and Gantt charts. Cost management provides a detailed breakdown and budget. Communication management identifies stakeholders and establishes a communication plan. Risk management includes risk identification, analysis, and a risk matrix. The project aims to successfully organize the event, ensuring it is completed on time and within budget, covering all necessary aspects of planning and execution, from identifying the audience and venue to managing risks and stakeholder communication.

Running head: PROJECT MANAGEMENT
Project management
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
Section 1: Scope management plan.................................................................................................2
1.1 Project description.................................................................................................................2
1.1.1 Project description..........................................................................................................2
1.1.2 Project objectives............................................................................................................2
1.2 Project scope..........................................................................................................................3
1.3 Assumptions..........................................................................................................................3
1.4 Constraints.............................................................................................................................4
1.5 Project roles and responsibilities...........................................................................................4
1.6 Responsibility Assignment matrix.........................................................................................5
1.7 Project work breakdown structure.........................................................................................9
1.8 WBS dictionary...................................................................................................................10
Section 2: Time management plan................................................................................................11
2.1 Project milestones................................................................................................................11
2.2 Project activity/time/ dependency base table.......................................................................11
2.3 Project network diagram......................................................................................................14
2.4 Project Gantt chart...............................................................................................................15
Section 3: Cost management plan..................................................................................................16
3.1 Cost breakdown and budget.................................................................................................16
3.2 Project cost baseline............................................................................................................16
Section 4: Communication management plan...............................................................................17
4.1 Project stakeholders.............................................................................................................17
4.2 Stakeholder communication plan........................................................................................17
Section 5: Risk management plan..................................................................................................19
5.1 Risk identification, analysis and action plan.......................................................................19
5.2 Project risk matrix................................................................................................................22
Bibliography..................................................................................................................................23

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Section 1: Scope management plan
1.1 Project description
1.1.1 Project description
The paper mainly reflects on “Bloomsbury Institute” that wishes to properly organize a
three-day induction as well as welcome event for the coming year’s intake. The entire event will
take place in late September 2020. The main role of the project manager is to create a
comprehensive project plan for the event. The project plan which will be developed will
generally cover different key areas of the project including scope management, cost
management, communication management as well as risk management plan.
1.1.2 Project objectives
The project objectives are mainly set by using SMART philosophy and the objectives are
listed below:
Specific: The Bloomsbury Institute wants to undertake a welcoming as well as induction
event for the coming academic year.
Measurable: Project plan is developed in order to monitor the progress of the event such
that the entire event will be successfully organized.
Achievable: The project stakeholders who are hired for organizing the event are quite
trained and experienced and therefore they take proper steps to complete the project on time.
Relevant: The event which will be organized will be helpful in conducting the induction
event for the coming academic year.

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Time-oriented: The event will be organized successfully by the Bloomsbury Institute
and it must get completed on time so that the event can took place in September 2020.
1.2 Project scope
In-scope
 Identification of the audience
 Finding the right venue
 Identification of the speakers for free
 Identification of the vendors as well as speakers
 Organizing event
 Providing proper introduction about the subjects
 Preparation of checklist
 Undertaking effective induction program by employee training
Out-scope
 The training facility will not be provided to the project team
 The information that is associated with project suppliers are not included
1.3 Assumptions
The factors that are assumed while organizing the induction and welcome event of 3 days
by Bloomsbury Institute are listed below:
Project planning: The project plan is prepared in a proper way such that it helps in
providing guidance to the project stakeholders, teams as well as project sponsors.

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Resources: The resources of the project must be effectively procured as well as deployed
for successful project delivery (De Carvalho et al. 2015).
Scope: According to the project managers assumption, the project scope which is
prepared will be helpful in determining as well as documenting a list of project goals, tasks as
well as project deliverables.
1.4 Constraints
The factors which restricts planning of 3 days welcoming and induction program are
mainly listed below:
 The welcoming and induction program of 3 days must be successfully organized by the
Bloomsbury Institute otherwise the entire project can face delay.
 It is necessary to finish the project within $22,000 otherwise the project will generally
face a number of financial challenges and issues (Glukhov, Ilin and Levina, 2015)
 Due to the problem of scope creep, the project can face economic challenges which
further can create a number of obstructions during project progress.
 the project can face delay or economic issues which further can create obstruction during
the progress of the project.
1.5 Project roles and responsibilities
Stakeholders Roles and responsibilities
Project manager They have of the responsibility of leading the entire project by
making sure such that the entire work of the project gets
accomplished within the deadline which is specified in the
initial phase.

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Event manager The event manager generally helps in determining the various
project requirements for meeting the requirement. The work
that are undertaken by them including decoration,
transportation and managing equipment (Hu et al. 2015).
Financial manager They create proper financial reports by monitoring accounts
and by successfully preparing different types of activity
reports. In addition to this, they guide the stakeholders for
using resources effectively for avoiding financial crisis during
project.
HR manager They help in effectively planning, coordinating, organizing as
well as undertaking various types of administrative functions.
Organizer They will have the responsibility of organizing the induction
and welcoming program of 3 days for the coming year
students.
Electrician They read different blueprints, technical diagrams and helps in
installing different electrical components.
Decorator They take the responsibility of preparing and decorating the
event effectively for the induction and welcoming program
(Kerzner 2015).
Trainer They develop proper schedule for successfully assessing
needs and generally assists in conceptualizing the training
materials based on different research and data. In addition to
this, they provide guidance to the workers so that they can be

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able to organize the event effectively.
1.6 Responsibility Assignment matrix
The responsibility assignment matrix helps in properly describing the participation of
different people in completing the task of the project. A RAM is also known as responsible,
accountable, consulted and informed matrix.
Task Name
Project
manage
r
Event
manager
Financial
manager
Hr
manager
Electrician Decorator Organizer
Determining
the idea and
concept
R, A I C
Identifying
audience
I C R, A
Creating
proper agenda
I C R, A
Finding
the right venue
I C R, A
Finding
speakers
C R, A I
Inviting
speakers for
C I R, A

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free
Determining
money
required
I C R, A
Identifying
vendors
C I R, A
Confirming
speakers
C R, A I
Creating
risk
management
plan
C I R, A
Organizing
the event
C I R, A
Fitting
lighting and
sound
equipment’s
C R, A I
Decoration
C R, A I

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Providing
introduction
about the
subjects
R A I C
Preparing
a checklist for
induction
programme
C R, A I
Effective
induction
program
covering
employee
training
C I R, A
Asking
for feedback
for induction
program
C I R, A
Arranging
friendly and
supportive
C I R, A

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introduction
Post
project review
I R, A C
Documentation
I C R, A
Releasing
stakeholders
I C R, A
1.7 Project work breakdown structure
Figure 1: Work breakdown structure
(Source: Created by Author)

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1.8 WBS dictionary
Figure 2: WBS dictionary
(Source: Created by Author)

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Section 2: Time management plan
2.1 Project milestones
2.2 Project activity/time/ dependency base table
The table which is given assists in reflecting the project tasks, time as well as
dependencies for organizing induction and welcoming event.
WBS Task Name Duration Start Finish Predecessors
0
Organizing induction and
welcoming event
35 days
Mon 30-03-
20
Fri 15-05-20
1 Initiation phase 9 days
Mon 30-03-
20
Thu 09-04-
20
1.1
Determining the idea and
concept
2 days
Mon 30-03-
20
Tue 31-03-
20
1.2 Identifying audience 2 days
Wed 01-04-
20
Thu 02-04-
20
2
1.3 Creating proper agenda 3 days Fri 03-04-20
Tue 07-04-
20
3