Project Planning Presentation - NBB Project, Planning & Execution

This presentation provides a detailed project plan for the NBB project, outlining key objectives such as ensuring zero negative impact on NBB clients and achieving a 25% sales increase. The plan includes expected benefits like automating processes, reducing costs, and entering new markets. It details the project's estimated cost (£5 million) and timeline (January 2021 to January 2022), along with assumptions, constraints, and a comprehensive communication plan. A Work Breakdown Structure (WBS), activity list, and network diagram are presented to illustrate project tasks, durations, and dependencies. Furthermore, the presentation includes a risk register to identify and manage potential issues, along with references to relevant project management literature. The project aims for efficient data migration, staff training, and system decommissioning to enhance competitiveness and productivity.

Project Planning Presentation

Project overview
Project objectives – the main objectives is to ensure that there is
zero negative impact on services provided to NBB clients.
To configure RaNX accounting and reporting rules for all clients
To migrate legacy data from NY, London, Sydney and
Luxemburg to Ranx
To form of Ranx accounting process
To provide training to BNN accounting staff in all centres.
To decommission of legacy system in all centres.
Business drivers
 To become more competitive in industry
 To enter into new markets
 To enhance productivity
 To manage cost in effective way.
• Expected benefits
• Sales will increase to 25% with improvement in
product quality
• The new system in US and Asia will attract new
customers
• It will bring in automation that will result in
50% less use of staff
• The rationalisation of system will reduce
maintenance cost by 75%.

CONT..
Estimated cost
It is found that expected cost required for completion of project is £5
million
Assumptions
The project may be completed before Jan 2022.
It might be difficult to store data from all centres in Ranx system
The accounting procedure may not match with NBB requirements
New talented and experienced staff needs to be hired.
Constraints
LPS project will work with BB team and accounting staff so that it can
follow all NBB standards of PM controlling. Monitoring and reporting.
LPS Ranx team is based in Bangalore
Project need to be completed till JAN 2022
The legacy accounting requirement must be followed properly.
Estimated timescale
• The rationalisation of project begins
from January 2021
• Sydney will be first location to
migrate Ranx system and to be end by
August 2021.
• Thus, overall project completion time
is end of January 2022. It includes
decommissioning of legacy system as
well.

Communication plan
Description Objective Frequency Medium Target audience Owner
Communication
type
What is trying to
achieve
How often it
happens
Method Who will receive
message
Responsibility
Verbal to take approval of
NBB management
Once Meeting Top management of
NBB
Project manager
Verbal To provide info to
stakeholders
Before and after
project
E mail Stakeholders that is
employees,
customers, etc.
Project manager
Non verbal To send project
schedule to NBB
team
Every month E mail Team members of
NBB
Project manager
Verbal To review progress
of project
Every month E mail NBB management
and stakeholder
Project manager
It is important to develop a communication plan so that project data and info is properly
communicated to people who are engaged with it. It also specified procedure by which communication will
take place in project. Thus, the plan is defined as below :

WBS
 A WBS shows that hierarchical description of overall project which has to be completed by
team. It enables in effective planning of project that how each activity will be initiated. Besides
that, complex tasks are broken down into smaller ones and then on basis of that project is done.

Activity list
 It describes overall activity of project that has to be undertaken within it. Moreover, it shows
description of that activity as well as precedes in it. This enable in making things easy and effective
execution of project.
Task Name Duration Start Finish Predecessors
Project initiation 3 wks Fri 1/1/21 Thu 1/21/21
Project design 4 wks Fri 1/22/21 Thu 2/18/21 1
Taking approval 2 wks Fri 2/19/21 Thu 3/4/21 2
Complete design of project 3 wks Fri 3/5/21 Thu 3/25/21 3
Development of software 8 wks Fri 3/26/21 Thu 5/20/21 4
Integrating software 4 wks Fri 5/21/21 Thu 6/17/21 5
Transfer of data 3 wks Fri 6/18/21 Thu 7/8/21 6
Forming procedure 3 wks Fri 7/9/21 Thu 7/29/21 7
test software 4 wks Fri 7/30/21 Thu 8/26/21 8
Solve errors 4 wks Fri 8/27/21 Thu 9/23/21 9
install software 4 wks Fri 9/24/21 Thu 10/21/21 10
Providing training 7 wks Fri 10/22/21 Thu 12/9/21 11
Completion of project 3 wks Fri 12/10/21 Thu 12/30/21 12

Network diagram and critical path
 This is graphical representation of project and its activities. furthermore, it also describes connection of each
activity with one another. The nodes and arrows show that how each activity is related to each other. It assists in
describing the activities.

Risk register
 It is necessary to develop a risk register so that various risk can be identified and measures are taken to
mitigate its impact.. Similarly, in NBB project as well risk register is as follows :
Date raised Risk description Probability Impact Risk rating
1= low
5 = high
Managed response
Action Responsibility Review date Status
1/2/21 Increase in cost 2 3 In this estimated budget
will be prepared to
ensure resources are
properly allocated.
Project manager 10/2/21 reviewed
5//4/21 Lack of resources 3 3 3 There will be proper
monitoring of resources
and its utilisation.
Project manager 15/4/21 solved
10/8/21 Delay in project 2 3 4 A project schedule will
be prepared to estimate
time required for each
activity.
Project manager 20/8/21 in process
7/9/21 Technical failure in
installation
3 4 5 All system and software
will be tested in it.
IT team 17/9/21 monitored
8/10/21 Software failure 4 5 2 The software will be
checked and tested
properly.
IT team 18/11/21 solved
10/1/22 Ineffective training to
NBB staff
2 3 3 After training staff
working will be
evaluated and
monitored.
NBB management 15/1/22 mitigated

REFERENCES
Books and journals
Borkovskaya, V., 2018. Project management risks in the sphere of housing and communal services.
In MATEC Web of Conferences (Vol. 251, p. 06025). EDP Sciences.
Ika, L.A. and Landoni, P., 2020. Cross-learning between project management and international
development: analysis and research agenda. International Journal of Project Management.
Padalkar, M. and Gopinath, S., 2016. Six decades of project management research: Thematic trends and
future opportunities. International Journal of Project Management, 34(7), pp.1305-1321.
Papke-Shields, K.E. and Boyer-Wright, K.M., 2017. Strategic planning characteristics applied to project
management. International Journal of Project Management, 35(2), pp.169-179.

THANK YOU