BM522 Project Management: Transport for London Event Project Plan

This report outlines a project management plan for a Transport for London event, focusing on creating safer, greener streets and improving the bus network. It includes a network diagram with a critical path of 116 days, stakeholder analysis identifying key groups like investors and event organizers, and a work breakdown structure for task delegation. The report also assesses risks such as financial loss and safety concerns, and defines quality specifications and acceptance criteria. Critical Path Theory is identified as an appropriate methodology for managing the project effectively. The plan aims to help Transport for London achieve its strategic goals while celebrating the G&S Society's 40th anniversary.

Project management.

Table of Contents
INTRODUCTION...........................................................................................................................3
Task 1...............................................................................................................................................3
Developing a network diagram and methodology......................................................................3
..........................................................................................................................................................4
Task 2...............................................................................................................................................5
Stakeholder analysis to be discussed for the project...................................................................5
Task 3...............................................................................................................................................7
Developing numbered breakdown structure along with organisational structure.......................7
Task 4...............................................................................................................................................8
risk analysis for the event of Transport for London....................................................................8
Task 5...............................................................................................................................................9
quality specifications, Quality expectations, acceptance criteria and measures to be put for
controlling the event....................................................................................................................9
Task 6...............................................................................................................................................9
Critical analysis for what methodology would be appropriate for the project............................9
CONCLUSION..............................................................................................................................11
REFERENCES..............................................................................................................................12

INTRODUCTION
Project management refers to the plan or strategy which helps the company in achieving a
particular goals and objectives. It is crucial for the organization to make sure that they are
managing their projects according to its requirements and tasks so that they can achieve success
within given constraints. The aim of project management is to create a step by step process
which can act as a guide for the project manager and will help them in achieving the actual
objective of the project (Otra-Aho and et. al., 2019). In context to Transport For London, the aim
of the company is to create roads in the city which is more greener and safer for the citizens. The
company wants to improve the entire bus network and wants to make the roads of the city more
attractive. In this report, the company will discuss the development process. The report covers,
the shareholders analysis and the organisational structure which will help in management of the
project. The report also covers the possible risk associated with the project which are needed to
be taken into consideration along with the quality expectations and specifications of the project.
Task 1
Developing a network diagram and methodology
The network diagram refers to a graphical representation of tasks associated with the
project which are needed to be completed by the company in a given period of time. It includes a
series of connected boxes and arrows which helps the establishment in analysing the most
appropriate way in which the company can complete their tasks within shortest period of time
and with efficiency and effectiveness (Bianchi and et. al., 2021). The nodes and boxes on the
digram represents the activity which is needed to be taken in to consideration by the company
and the arrows show the interrelationship that the activities have. The transport for London
Company has also taken a project which is needed to be completed within a specific period of
time.
Waterfall methodology: it is a traditional methodology which helps the company in
completing their tasks in a linear manner. In this methodology one task get completed and only
after that the next task begins. In case of Transport for London Plc, the project flows in the
similar direction as of a real waterfall and it is important for the company to make sure that the
are mapping the tasks correctly so that the scope of mistake is low and the employees are
working according to the plan.

The network diagram is given below:
Early
Start
Activity Number Early finish
Slack
time
ACTIVITY NAME
Late Start Duration Late Finish
From the preceding diagram, the critical path that have been analysed is 116 days. It is
the shortest route through which the company can complete the activities of the project. It will
help the company in analysing their path as the path depicted through blue line is the actual

critical path which the company have to follow in order to accomplish the goal of the
organization.
Task 2
Stakeholder analysis to be discussed for the project
When a company is planing to initiate a project, it is important for them to make sure that
they are clearly communicating with the internal people which are involved in the project or will
get affected by the project (Dobie., 2020). Stakeholders analysis is the process which helps the
management in identifying people before the beginning of the project so that they can make
groups of stakeholders according to the level of their participation, influence and interest. It helps
them in determining how to communicate and influence each group of stakeholders.
High power and high interest: It refers to the stakeholder which can highly impact the
workings of the project. It is important for the company to make sure that they are focusing most
on these stakeholders. In context to the the event of Transport for London company, The group
includes investors of the company. It is important for the company to make sure that they are
satisfied as they are the one who are providing financial resource to the company.
Low power and low interest: these stakeholders include those people who are not
interested in the workings of the company and are not going to impact the workings of the
project (Kaim and et. al., 2019). In this case, this group includes audience which are going to
enjoy the event.

High power and low interest: it refers to the group which have low interest in the
workings of the project but is having high power to control the project. It is important for the
company to give appropriate information to them but as they are not at all interested in the
project they will not create any ruckus. In this case the group includes member of town hall
committee.
Low power and high interest: this includes the group of stakeholders which are having
high interest in the workings but are having low power to impact the working of the event. in
case of the event, the group of stakeholders includes organisers and participants of the event.
Gantt chart:

Task 3
Developing numbered breakdown structure along with organisational structure
Work breakdown structure refers to a system which helps the company in managing their project
(Fernandes and et. al., 2020). It helps the company in breaking down the tasks of the event into
smaller counterparts and delegate them into group which will make the workings of the project

easier. It will help the company in delegating the authority and responsibility related to the
project into divisions which are specialized in that area of work.
Organisational structure refers to the diagram which helps the company in analysing all the tasks
which are needed to be done in order to complete the project. It will help the company in
achieving their gaols and objectives without any hassle.
Task 4
risk analysis for the event of Transport for London
no. Risk Effect Possibility Mitigation
1 Financial loss low low The financial resources of the company are
appropriate for the project (Wren., 2018).
The budgets are also helping in completion
of project.
2 Hygiene of food high Moderate The standards are needed to be maintained
Main
Activities
Budget
Approval Music Advertising
Cast for
Train
Production
Advertiseme
nt Plan Performance
Director
Approval
Department
Approval
Hire
Band/Orchest
ra
Hire Publicity
Director
Marketing
Tools
Hire set
designer
Set Design
Cast
Rehearsal
Advertisement
Media
Marketing
Consultant
Performance
Management
Training and
Development

by the company irrespective of resources
they have to levy on.
3 Power failure Low high Proper power supply arrangement are made
so that there is no last minute hassle.
4 Weather high low The weather forecasts are in favour and the
date of event is predicted to be a nice
whether.
5 Safety and security of
guests.
high high Appropriate safety measures have been
taken to protect the guests from
contingencies.
Task 5
quality specifications, Quality expectations, acceptance criteria and measures to be put for
controlling the event
It refers to the expectations of the customers with the company. The customers of the
company have a certain expectations about the quality of the products and services that the
company is providing depending up on the brand image that the company is having in the
market(Guertler and Sick., 2021). In case of Transport For London company, it is important for
the company to make sure that the event is up to expectations of the customers as well as
stakeholders as it will help them in delivering their business strategies more efficiently. The
famous operettas which are a part of event can also help the company in fulfilling the
expectations of the stakeholders.
Particulars Expectati
ons in
terms of
quality
Criteria for Acceptance Quality
specification
Controlling
techniques
Advertising High Enhancement of sales by
10%.
Technology use Training and
developing
Methodology High Increased productivity Agile and Waterfall Following

by 10% principles of
practice
Task 6
Critical analysis for what methodology would be appropriate for the project.
The methodologies associated with the project refers to the processes which helps the company
in managing the workings of the project more appropriately (Taraba., 2019). In case of the
event, the best possible methodology which suits the workings of the event will be Critical Path
Theory. It helps the project managers in managing their important projects according to the
deadlines of the projects. It helps the teams in working effectively and without missing any
deadline. A major disadvantage of this methodology is that it requires expert level supervision
and management.

CONCLUSION
From the above report it is concluded that, projects are an important part of the business
and are needed to be managed effectively. It will help the company in achieving their goals and
will make sure that the company is able to create a brand image in the market with their effective
work. The report will provide a network diagram which can be beneficial for the company in
analysing the shortest path of completing the project along with a work breakdown structure
which can help in delegating authority and responsibilities related to the project.

REFERENCES
Books and Journals
Bianchi and et. al., 2021. Recommendation of Project Management Practices: A Contribution to
Hybrid Models. IEEE Transactions on Engineering Management.
Dobie, C., 2020. Handbook of project management: A complete guide for beginners to
professionals. Routledge.
Fernandes and et. al., 2020. The roles of a Programme and Project Management Office to
support collaborative university–industry R&D. Total Quality Management & Business
Excellence, 31(5-6), pp.583-608.
Guertler, M.R. and Sick, N., 2021. Exploring the enabling effects of project management for
SMEs in adopting open innovation–A framework for partner search and selection in
open innovation projects. International Journal of Project Management, 39(2), pp.102-
114.
Kaim and et. al., 2019. Benefits of agile project management in an environment of increasing
complexity—a transaction cost analysis. In Intelligent Decision Technologies 2019 (pp.
195-204). Springer, Singapore.
Otra-Aho and et. al., 2019. The impact of the project management office roles to organizational
value contribution. International Journal of Information Technology Project
Management (IJITPM), 10(4), pp.79-99.
Taraba, P., 2019. Project management methods in conditions of business companies in the Czech
Republic. International Journal of Circuits, Systems and Signal Processing.
Wren, A., 2018. The project management A–Z: A compendium of project management
techniques and how to use them. Routledge.