PPMP20012 Unit Portfolio: Week 5 - PM Application Systems

This report, part of the PPMP20012 Unit Portfolio for Week 5, explores the critical importance of selecting appropriate project management (PM) application systems for successful project realization. It addresses the significance of Project Management Information Systems (PMIS) as essential components for decision-making, drawing on readings from SEBoK, Kerzner, AS/NZS 15288, and Raymond & Bergeron. The report examines various application systems such as those offered by SAP, Oracle, IBM, and Microsoft, and their impact on meeting project objectives. It also considers the flow of information, risk management, and the application of PMIS in real-world scenarios, including a reflection on the BP case and the insights gained from the course materials and personal experiences. The report highlights the benefits of PMIS in terms of risk analysis, cost and time management, and the development of future projects, emphasizing the need for effective communication and strategic information flow within organizations. The report also contains references to the readings and web sites provided in the assignment brief.

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 5
Week 5: Explain the importance of appropriate selection of Project Management (PM) application systems
regarding project realisation
Reading samples Learning
outcome # 5
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 SEBoK
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Introduction to
Life Cycle
Processes;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Life Cycle
Models;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Concept
Definition;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Definition;
 Part 6: Related
Explain the importance
of appropriate selection
of project management
(PM) application
systems in regards to
meeting the internal
and external objectives
of a project.
The objective of this week’s topic is to look at some applications systems and
reflect upon their use in project management. So, some of the questions that
might immediately spring to your mind are:
 What are application systems? To answer this question you might like to go
back to the PMBOK and look up PMIS (Project Management Information
Systems). A PMIS is an essential component for Project Management
decision making. However, it’s fairly obvious that information is the raw
material of decision making and without information then making decisions
is guesswork! The big computer software vendors SAP, Oracle, IBM,
Microsoft, and others know this very well and promote the message that
their systems are superb at allowing quick and powerful decisions to be
made! But do you think their claims are true?
The definition of the application systems can be given as the different projects
combined or joined together to one another that can be termed as difficult
when the implementation time of them for a proper goal along with the proper
objective achieving the appropriate and the desired outcome from the procured
framework in the project. Therefore, by considering the main information
structure of the project management, by combining of the project in a proper
manner is required to be done and the main objective for the development of
the project should be saved in a proper way so that the proper management of
the cost and the time of the project can be done (SEBoK Wiki, 2017) (Sebokwiki,
2017). The management of the proper quality of the product should also be
done. The use of the Microsoft, IBM Oracle, and some other such applications
will give the customers some benefits.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 5
Reading samples Learning
outcome # 5
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Disciplines -
'Knowledge Area:
Systems
Engineering and
Software
Engineering';
 Kerzner (2017)
Chapters 15.1 -
15.7;
 AS/NZS
15288:2015
Chapter 6.3-6.4;
 Raymond L., &
Bergeron F.,
(2008) "Project
management
information
systems: An
empirical study of
their impact on
project managers
and project
success"
Optional Readings
 AS ISO
21504:2016
 SWEBOK V3
Guide.
Web Sites
 SAP
 Oracle Primavera
 The problem with information is that to obtain it takes time and cost
money? So how much time do you have and how much should you spend?
Have a look at the SEBoK, Kerzner, AS/NZS 15288 and the Raymond &
Bergeron article to try to get a handle on this issue. You might also like to
consider the advice in AS ISO 21504 on Project, programme and portfolio
management. The theory from 21504 is that information flows from the
program up to the portfolio and strategy flows down from the portfolio to
the project. Sounds good. But is it that simple? If so then why did BP not
implement project, programme and portfolio management and solve their
problems?
Some contribution regarding the money factor is required to be done by the
organization for that the proper information can be migrated in the project in
the most appropriate movement by the project manager so that a proper
decision can also be made in the project so that a properly quality outcome can
be obtained from the project (Kerzner, 2017) (AS/NZS 15288, 2015). The
transfer of the information easily from one place to another from the project or
the portfolio to the project, the BP organization should have maintained a
proper communication level. It was also necessary for the organization to
properly mitigate out the risk present by carrying out a risk analysis in the
project and the mitigation plan in the project (Raymond & Bergeron, 2008).
In this portfolio please reflect on the readings (1st column) and the learning
outcome (2nd column). Ask yourself in what way does the readings provide
insights into the learning outcome? Maybe they don’t! What are your
thoughts?
By following the provided examination materials, the second column containing
the gathered knowledge can be properly understood so that the main needed
information for the development of the project can be understood well. If the
proper risk management analysis along with the identification life is carried out
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 5
Reading samples Learning
outcome # 5
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
 IBM Maximo &
BPM
 Microsoft Project.
on the project, then all the present rest will be able to be identified by the
organization and they will also get success in mitigating them. They will also be
able to complete the development of the project within the assigned time and
cost.
Are there other insights that you can make from other units that you have
studied? Or your work and life experience?
Developing a complex project in an easier manner by satisfying all the
stakeholders was what I desired to do after the completion of my civil
engineering course. The PMIS that can be used in the project for doing the
development of the project can properly lead us to do a proper risk analysis in
the project before the execution phase so that if any risk is present it can be
mitigated out. This can also lead to complete the project within the assigned
time and the cost. The use of the PMIS can also help in doing the development
of the future projects such that they can be developed successfully.
References
AS/NZS 15288. (2015). System and Software Engineering - System Life Cycle Processess. Australia: Australia / New Zealand Standards.
Kerzner, H. (2017). Project Management: A Systems Approach to Planning, Scheduling, and Controlling (12th ed.). New Jersey: John Wiley & Sons, Inc.
Raymond, L., & Bergeron, F. (2008). Project management information systems: An empirical study of their impact on project managers and project success.
International Journal of Project Management, 26(2), 213-220. doi:https://doi.org/10.1016/j.ijproman.2007.06.002
SEBoK Wiki. (2017, November 17). Enabling Systems Engineering. Retrieved August 30, 2018, from
http://www.sebokwiki.org/wiki/Enabling_Systems_Engineering
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 5
Sebokwiki. (2017, November 17). Guide to the Systems Engineering Body of Knowledge (SEBoK). Retrieved August 31, 2018, from
http://www.sebokwiki.org/wiki/Guide_to_the_Systems_Engineering_Body_of_Knowledge_(SEBoK)
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