Project Management: Detailed Report on Power Motors Website Launch

This project report details the project management aspects of launching a new website for Power Motors. It explores the project's initiation, planning, execution, monitoring, and closure phases. The report identifies key stakeholders, organizational structures, and the role of the project manager. It also discusses project management methodologies such as Agile, Prince2, CPM, Lean PM, and CCPM. Furthermore, the project covers team roles, team management skills, team development stages, and effective team meetings. The report emphasizes the importance of communication, human resource management, risk management, and procurement management in ensuring the successful launch of the website, which aims to provide customers with live video updates on their car repairs, enhancing customer satisfaction and retention. The report is a contribution to Desklib, a platform providing AI-based study tools.

Project Management
CW1

Table of Contents
INTRODUCTION...........................................................................................................................1
What is a Project..............................................................................................................................2
Project Stakeholders........................................................................................................................4
Organisational Structure Influence on Projects...............................................................................5
Role of a project manager................................................................................................................9
Project Life cycle...........................................................................................................................10
Effective Project Manager.............................................................................................................12
Agile Methodology........................................................................................................................12
Project in Controlled Environment 2 (Prince 2)............................................................................14
Critical Path Method (CPM)..........................................................................................................14
Lean PM Method...........................................................................................................................16
Critical Chain Project Management (CCPM)................................................................................16
Project Management and Team Roles...........................................................................................17
Top 5 Team Management Skills....................................................................................................17
Five Stages of Team Development................................................................................................18
Effective Team Meetings...............................................................................................................20
Establishing a team identity...........................................................................................................21
Creating a Shared Vision...............................................................................................................21
CONCLUSION..............................................................................................................................21
REFERENCES..............................................................................................................................23

INTRODUCTION
This presentation is going to elaborate the requirements that need to complete and
manage a project. It is based on launching a new website by Power Motors, to provide the
accessibility to customers to get live videos about own car and how much time the company will
take more to repair it.
1

What is a Project
Project can have defined as a group activity, which is designed for attainment of a
specific desired outcome. In organisation, it is different than other routine operations because it
mainly focused on executing a new business objective, by framing effective strategies and plan
for entire implementation process. In this regard, Power Motors seeks to launch a new website,
where customers will get accessibility and information every time about own car's repairing
process, in visualise manner (live video) when they open online account. Thus, providing live
videos in such a way, will help in providing satisfaction to customers and getting high retention
of them as well. To successfully launch this website, respective company has given
responsibility to project management team to prepare necessary documents, needed for the same.
It includes costs, time and organisational strategy, that are required for execution of this project,
to achieve business goal.
2

3

Project Stakeholders
To conduct a project, it is essential for project managers to identify the stakeholders first,
who may have affected by the same. In context with present project, the main people of Power
Motors that are associated with this, include staff members, sponsors, team-members, customers,
web designers and marketing agencies. Hereby, project manager and team-members play main
role in conducting and implementing this project, for achievement of strategic goal of given
company. But for performing this task, they are working under supervision of operational
managers, so that website can be launched successfully, in desired way. Along with this, domain
administrators, graphic designers, search engine optimisers and IT team of Power Motors also
work as a collective group for delivering a wholesome experience to users, where they can see
live videos about how their cars are being repaired.
4

Organisational Structure Influence on Projects
As a project cannot be run in isolation, therefore, there are number of factors present that
influences it. For example – Human resources, organisational structure, technology, availability
of resources etc. Among these factors, structure of organisation affect the present outcomes in
high manner, that can be classified as –
5

Functional Structure: Under this organisational structure, nature of project structure can be
hierarchical, where activities are divided as role of different departments.
Project Structure – Here, activities are assigned by dividing team-members as per their expert
areas as –
6

Matrix Structure – This structure helps in providing better coordination among team-members,
where structure is formulated via integrating the number of characteristics of both project-based
and functional-based structures.
Hereby, organisational structure of present mechanic company, i.e. Power Motors,
influences the authority of project manager in terms of decision making, as described below -
Influence of different type of organisational structures
Functional Matrix based Structure Project based
7

Particular
based
Structure
structure
Weak Matrix Balanced Matrix Strong
Matrix
Decision
making
power of
project
manager
Not
specifically
Limited Less High High
Role of
project
manager
Part-time Part-time Full-time Full-time Full-time
Project-
management
team-
members'
role
Part-time Part-time Part-time Full-time Full-time
8

Role of a project manager
Project-manager performs the main role in conducting a project, in planning, monitoring,
and scheduling entire activities. To make project on how to launch website and what benefits it
will provide, manager's role is to create a project team and design a proper structure that
classifies each role to meet strategic goal of Power Motors. As this website is directly link to
customer and it also affects other stakeholders, therefore, responsibility of project manager is to
manage the tension between their expectations. Along with this, for developing a holistic view of
present project, they have focused on four main areas – communication, human resource, risk
and procurement management. Under this process, skills of human resource will develop first, so
that they can contribute their efforts in running the company's website successfully. Similarly,
managers also concern on improvement in communication techniques, for developing proper
collaboration among team-members and other associated stakeholders, to manage their interest in
project. Thus, to conduct all such activities, project manager of respective company have put all
requirements on a standalone system, that help in planning day-to-day activities for launching the
website.
9

Project Life cycle
This part consists a collection of phases that are required for completing a project, where
a project based on launching a website includes following phases –
 Project Initiation – In designing a web successfully, project team of Power Motors will
gathered a proper information first. It involves purpose, goals, targeted audience and
content. Here, main purpose behind building new website is to provide timely
information to customers about their car repairing process; goal is to earn high
satisfaction and long-term retention; and audience that present mechanic will target is car
owners.
 Project Planning & Evaluation: After defining the main scope and purpose of present
project, under this stage, project manager will concern on how to execute the entire
activities, in a proper time-frame for successfully launching the website. Along with this,
they will also decide about resources like software that are needed for same, such as
Content Management System, WordPress and more. Therefore, for this purpose, different
roles and responsibilities will assigned to team-members to gather information about
requirement of technology, budget, resources and more,.
 Project execution- Logo of Power Motors, background colour, prototype designs and
more, will be concerned here at this stage of project, that are needed for developing a
project. In this regard, at this stage, project manager after planning the whole activities,
will describe manner under which they will be executed, in set period of time.
 Project Monitoring & Control – For ensuring success of project, manager will monitor
each and every activity, as well as make changes in completion of same, in case of
requirement, for quality assurance and meeting the desired output.
 Project Closure – It is the last phase of project, where all details will collect and finalise
which technology Power Motors need to use for launching and designing its website to
exceed customer satisfaction and then present in front of stakeholders for their approval.
10