QA Higher Education: Project Management Plan, Risk and Gantt Chart

This project management assignment analyzes a project plan for QA Higher Education, a private education institution. It begins with a Project Initiation Document (PID) outlining budgetary information, timescales, objectives, and key stakeholder analysis, emphasizing the use of PRINCE2 methods. The assignment then presents a Gantt chart visualizing project timelines and interdependencies, and discusses the critical path method for identifying the shortest and longest paths. Finally, it includes a risk register, detailing strategic, legal, performance, owner mitigation, and scope risks, along with pre- and post-action risk scores. The project aims to improve the learning environment at QA Higher Education through refurbishment and resource enhancement.

Project Management

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
Project Initiation Document (PID)..............................................................................................1
2 Gantt chart with all core elements............................................................................................4
3 Risk register.............................................................................................................................1
a) Importance of quality risk management plans and its impact on the project..........................5
CONCLUSION................................................................................................................................7
REFERENCES ...............................................................................................................................8

INTRODUCTION
Project management is identified as a practice of controlling, executing, closing and
planning the work of a group in order to attain particular goals and objectives. It is also define as
a application of skills, knowledge, techniques and tools to a wide range of activities and actions
in order to meet the needs and requirements of a specific projects. In this project manager play
vital and critical role in employing of different approaches and methods to establish projects. It is
essential and important part of the each and every organisation to plan an effective project which
benefits firm to accomplish long and short term targets (Boyle, 2017). Project management plan
is highly based on QA Higher Education, it is a private education industry which are working in
partnership with colleges, education specialists and university in the United Kingdom. In this,
they design an effective project initiation document related to stakeholders, budget and many
other information. Risk register which is also described in this project in proper manner.
TASK 1
Project Initiation Document (PID)
PID is one of the main and essential elements of project management. It is important for
the business project because it identify the reference point during whole project, for the
customers ad project team. It bundles the necessary and entire data which was needed through
the project opening. In this role of project manager is to design and plan an effective project for
completing all activities and functions in allotted time period. There are different points which
are includes in the sample of project initiation document which are determined as below:
Budgetary Information or data: It is a main part of the project initiation which is
identifies and clarify regarding the budget information which applied to obtain on a project
(Hornstein, 2015). It is mostly beneficial to analysis regarding the project budget in a proper
manner so that entire activities operated in better manner. In cause of QA Higher Education
institution required 636000 pound in order to buy laptop, computers, furniture as well as provide
training to personal to meet with the needs of project. There are specific budget for company in
order to retain their refurbishment in proper manner:
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Refurbishment Budget
Particulars
Computer
system Laptop Manpower Furniture Total
Initial money 15.00% 10.00% 30.00% 20.00% 625000
Investment or
Finance 93750 62500 187500 125000 468750
Retain money 156250
Timescale: It is identify regarding the number of time or days which applied in the closing
period of project. Timescale of each and every projects require minimum time to accomplish
long and short term goals and objectives. For example: Project establish on 21th April, 2018 and
finishing time is 22th may 2018. It means project duration is 31 days which is required to
complete whole projects in a proper manner.
Objectives: It is also important and beneficial for the company to accomplish predetermined
goals and objectives of project in an appropriate manner (Joslin and Müller, 2015). There are
some objectives of the QA Higher Education institution which are determined as below:
 To increase the material and equipments related to study.
 To provide proper educations to the students.
 To make healthy and friendly environment in the business operations.
 To enhancing knowledge and skills of the students. To maximise performance level and many other.
Key stakeholders analysis: It is a main consideration which require to know by business
manager as a stakeholders and employees point of view. They are one of the main part of the
organisation that are capable to provide accurate study to the students (Kerzner and Kerzner,
2017). So it is beneficial for the institution to develop their business operation in a successful
manner.
Approaches: In order to establish project successfully company apply different kind of tools and
techniques which help them to accomplish predetermined goals and objectives in proper manner
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(Portny, 2017). In this role of project manager is apply PRINCE 2 methods which is beneficial to
them to implement project in a proper manner.
Project Initialisation Document
Title of Project Improvement of QA higher education
classroom
Estimated budget 636000 pounds
How did you derive this number? This number become conclude on the basis of
entire project refurbishment thought. In this
things track to acquire exchanged where full
activity get modify in nature of frame.
This explanation should be
included in an appendix of
assumptions
Yes.
Start date 22th April 2018
Finish date 31st June2018
Project Sponsor Advocator by the QA Higher Education
Project Manager Mr. ABC
Main objectives (essentially a This project is being set about just to see and
find out various number of motive or reasons
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short list of key business reasons
why this project is being
undertaken)
which are determined as follow:
 To increase the studying or reading
material at education industry.
 To renew the classroom for intensify
the skills and knowledge
Overall suggested approach
(some major points describing
how you will go about achieving
the above objectives)
The objectives and motive will get to execute
through developing and finding the value of
Information technology.
Any major risks that you would
like to highlight to the sponsor at
this early point in the project
This project is not successful due to charging
maximum fee
Reference(s) for templates/ideas
used to develop this
Internet or Digitalisation
https://project-management.com/types-of-risk-
in-project-management/
2 Gantt chart with all core elements
Today in corporative world, there are many organisation based on small or large scale
business which involve some kind of risk in it. In order to complete a project successfully,
management of company need to identify and examine nature of risk. It helps in accomplishing a
task on time as well as enhance better outcomes. Furthermore, project managers are required to
formulate a document called risk register which includes entire risk which may occur during
completion of a project. Risk register helps managers to develop effective strategies used for
accomplishment the same. Along with this, risk occur in carrying out a project in a firm are
technical, contractual, financial, client and more (Serra and Kunc, 2015). Therefore, superiors of
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firm are required to identify the potential risk as well as sources from which it can be generate.
In context with QA Higher Education, its managers are required to understand potential of risk in
offering a better learning environment to all its students. It includes owner mitigation,
contingency actions, tax rate changes and more. This check list aid them to identify specific risk
as well as eliminating its impact.
Project plan: It is an approved or written document which is used for guiding a manager how to
execute and control the project. According to scope of project, this document can be detailed or
summarized in short. It contains information about resources, activities, major products,
milestones and time require for project execution. Some major tools like Critical path and Gantt
Chart help in making a proper project plan as well as support managers in managing activities for
better achievement. Formulating such type of document aid managers to focus on major key
elements of a task as well as in resolving issues. Gantt chart: It is most useful tool in project management which gives a visual
presentation of overview of timeline for activities include in this and their inter-
independence. Each activity is represented by bar chart which displays time duration
including start and end date. In short, gang chart shows durations of all activities
individually. Therefore, using this tool, project manager of QA Higher Education can
able to distribute various operations of project by dividing in smaller parts. With this
assistance, a gang chart has been given below that shows activities and duration of
project of QA Higher Education. This procedure aid in making the process of project
easy as well as in utilising resources appropriately. Major advantages of using gang chart
is that it creates a picture of complexity as well as highly visible which demonstrates that
whether project will be successful or not.
 Critical path: This tool of project management indicates the sequence of various
activities used in project execution. It helps managers of QA Higher Education in
identifying the shortest and longest path of their project. Along with this, critical path
method assist managers in reducing shut-down period as well as saves cost also (Sears,
and et. al., 2015). The main importance of this path is that it aid in ascertaining time
schedule of activities of project. Through this method, managers can pay an attention on
critical activities as well as makes better plan accordingly. Along with this, the main
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limitation of this process is that it cannot be used as a controlling device like if manager
can change schedule of any activity then whole structure will effect.
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3 Risk register
In QA Higher Education, this document specifies various risks which are associated by project
and require to be taken care by manager. These are various hazards which are discussed below:
Risk name Risk name Pre action score Post action score
Strategic risk Administration formulate strategies to
make system function appropriately
and conduct business operations
effectively. They will be able to deal
with complex activities and difficulties
that are connected with technology. In
QA Higher Education, manager have
set efficient tactics which help institute
to provide quality services to students
and position themselves higher than
other institutions.
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Legal risk Organisation require to be registered
under government which help
management to establish strong market
image and conduct business legally. In
QA Higher Education, manager
recognise various factors that exist in
market and their impact on business.
This help them to make system
function effectively and business
operations in legal manner.
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Performance risk In QA Higher Education, manger have
set various benchmarks which require
to be followed by members. This help
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superiors to give adequate education
services to students and learning
material.
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Owner mitigation Business person can lend additional
funds from financial institutions which
help them to manage difficulties and
problems (Svejvig and Andersen,
2015. ). This benefit them to carry out
operations adequately, purchase
sufficient material and assets; thereby
make system function effectively.
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Scope risk Superior needed to have information
about properties which have positive
impact on project and its tasks. This
data is specified under scope which
require to be taken by manager while
designing system and take appropriate
decisions.
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Resource risk Management frame resource allocation
program which help them to use
resources efficiently and deliver
adequate items and services in
marketplace. They require to utilise
funds, material and manpower which
help firm to fulfil demands of people
and enhance market position.
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Technology risk Administration require to use
appropriate techniques in system
which help them to utilise resources
efficiently and deliver adequate items
and services in market to fulfil needs
8 6
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