Refurbishment of QAHE London Campus: A Project Management Analysis

This project management assignment details the refurbishment of QAHE's London Campus, focusing on teaching rooms and computing labs. It includes a Project Initiation Document (PID) outlining the budget, timescales, and stakeholder analysis. The project's estimated budget is £625,000, allocated for hardware, software, furniture, and IT support. The project timeline involves market research, idea generation, infrastructure development, and technology installation. A Work Breakdown Structure (WBS) is provided, alongside a comprehensive risk register identifying potential issues such as employee turnover, price fluctuations, and internet outages, with mitigation and contingency plans. The assignment also discusses the significance of quality risk management and analyzes the strengths and weaknesses of the PRINCE2 model for the project's suitability.

Project Management

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK...............................................................................................................................................1
1...................................................................................................................................................1
3...................................................................................................................................................3
4 (a).............................................................................................................................................6
4 (b).............................................................................................................................................7
REFERENCES .............................................................................................................................9
.........................................................................................................................................................9

INTRODUCTION
Every organisation need to upgrade their workplace so they can adopt new changes
which are happening business environment (Braglia and Frosolini, 2014). QA Higher education
(QAHE) is going to refurbish their teaching rooms as well as computing labs in their London
Campus. This institution wants to make radical changes in their learning environment and
installing latest technology in the campus will play crucial role in doing this work. Their are now
only going to install new soft-wares but they are also planning to buy hardware and develop new
network infrastructure. Furniture of this institution is getting old so it will also be replaced at the
time of refurbishment. In present scenario, IT support representative does not have any
permanent place in the Campus. At the time of refurbishment, they will be permanently placed in
the QAHE.
This assignment will include Project initial document (PID). Information about budget,
timescales and stakeholders analysis will get cover in this document. Risk register will also be
made in this project. Gantt chart provide great assistance at the time of moving in right direction.
It will be become significant part of this file. A short report will be made in this assignment
which will discuss about significant of quality risk management planning. It will also cover
explanation about what will happen if the process of risk management is ignored. At the end,
strengths and weaknesses of PRINCE 2 model will be analysed in order to find that whether it
should be used in this project or not.
TASK
1
Title of project – Refurbishment of teaching rooms and computing labs at London Campus
Project sponsor – Managing Director
Project manager – Mike Ross
Estimated budget - QAHE is going require 625000 pounds because they have to buy
extra laptops, manpower and other essential resources like furniture. Most of the funds will be
spend on buying hard-wares and soft-wares of latest technology. Classroom will get smart-
boards and new learning soft-wares. Almost 50% of the budget will be spend on buying these
instruments. Giving a permanent space to IT representative will cost around 15% present of the
present budget. Information support desk is crucial part of this institution so they have to spend
1

at-least 5% of the planned expenditure on it. Buying new furniture is another areas where money
will be spent. Saving a significant amount of budget i.e. 5% is necessary for coping up with
various kind of uncertainties which is project team can face at the time of execution of plans.
Some amount will be spent on recruitment of new employees who have knowledge about how to
install latest technology at an institution (Bucero and Englund, 2015).
Timescales - This project will start by conducting market research as it is important to
identify all the essential information which is required for successfully complete the project.
Completing this task will take around 3 days. Once this work is done than next target is generate
the idea about how refurbishment will be done and what can be done for assuring good quality of
work. 3 days is allotted time for this activity and work like generation, evaluation and selection
of idea will be done for completing this task in a successful way.
Development of networking infrastructure and permanent placement of IT support
representative is very important part of this project (Burke, 2013). It requires lot of research &
development and more than two months has to be invested for doing this activity in best way
possible. Testing will be done by asking teachers to teach few students so they can give their
reviews about what changes can be done. IT wing can also test newly installed soft-wares. The
work of testing and product improvement will be done for 4 days and most of the time will be
spent on making necessary improvement. Installation of new technology (products) will be done
in the end. Initially few Smart-boards will be installed in classrooms but in this step all the
purchase Smart-boards will be fixed at decided rooms.
Objectives – To modify learning rooms and computing labs of QAHE London Campus.
Various kind of work like improving latest technology and buying furniture determined and done
in order to attain the aim of developing better learning environment.
Approach – The main approach which will be adopted at the time of completing this
work will be doing all the task in given time. Refurbishment is needed to be done in 15 days so
the tasks relating to buying new technology and furniture will be done in short period of time.
Computing lab will first get few soft-wares, if they accomplish need of IT wing then they will be
bought in bulk. An aggressive and proactive approach will be adopted for assuring fine quality of
work and completing project in given time period (Fleming and Koppelman, 2016).
Stakeholders analysis
2

High power, low interest (Administration staff) – Tackling these stakeholders is not very
difficult for project manager and sponsor if they use strategy of ''keep them satisfied'' (Walker,
2015). Administration staff is interested in this project because their work will get easier with but
not in a significant amount. They are not against project manager because they know that he has
managed similar kind of project in past.
Low power, high interest (Suppliers) – Seller of furniture, latest hardware and technology
are interested in project because they want to increase their sales. They are against project
manager because he will buy various gadgets and furniture from different seller as it will reduce
cost of operations (Fortune and et.al., 2011).
High power, high interest (top level management) – Members of the highest level
management team and other senior managers have share in this institution. They are on the side
of project manager because he is responsible for managing whole project. Their views and ideas
will be taken for making any decision during the project.
Low power, low interest (cleaning staff) – This division is interested in project because
they are getting employment because of it. They support project manager because he was the
person
who recruited them. Keeping them informed will be strategy for looking after them (Hanisch
and Wald, 2011).
2
WBS
3

4

5

Project preparation
 Defining scope ad objective of refurbish teaching rooms project
 identify project team
 identify stakeholders
 Identify project procedure
 System installation
 identify training requirement
 Project drawing
 Conduct meeting with stakeholders
Detailed Designing
 Tender for main suppliers
 Technical infrastructure preparation
 identify improvement areas
 Campus blueprint
Refurbishing implementation
 Identify current designing of the class room
 Define refurbish requirements
 Document blueprint
 Sign off blueprint
 Carry out non destructing testing
Post project or closer phase
 Check deliverables
6

 Submit end report
 Approval for closing of the project
7

8

9

3
Risk register - It is a tool which is significant part of risk management plan because it assist in
tracking problems and addressing them at the point of their generation. Below is one of the most
important type of risk:
Risk Mitigation
action
Contingency
action
Pre action score
(Out of 10,
where 10 is high
risk and 1 is low)
Post action score
(Out of 10,
where 10 is high
risk and 1 is low)
Employees
holding
significant
position leave
organisation from
immediate affect.
Professors are key
people in the
organisation.
Their subordinate
can be send to
their position and
proper guidance
can be given to
them for initial
period.
A new person
who has done
similar kind of
work can be hired
by paying him/her
more salary.
9 6
Sudden increase
in the price of
gadgets which are
needed for
successfully
completing this
project
A contract can be
signed relating to
the fixing price of
gadget like laptop
and Smart-boards
so the affect of
increment in price
do not affect
project's cost.
Buying second
hand laptops and
Smart-boards is
best option.
7 3
High fluctuation Managing cash is Take short term 8 4
10