Project Management - QAHE Recreation Mobile App Case Study

This project management assignment presents a comprehensive case study on the development of a QAHE Recreation mobile phone app. The assignment begins with an introduction to project management principles and its importance in organizing development plans. It then delves into the specifics of the case scenario, outlining the app's purpose, objectives, and scope, including a detailed Project Initiation Document (PID) that covers the project's background, budget, methodology, deliverables, and success criteria. Stakeholder analysis is performed to identify key individuals involved in the project, their roles, and potential contributions. A budget analysis is provided, detailing the costs associated with various project elements. A Work Breakdown Structure (WBS) is created to organize the development work hierarchically, alongside a Gantt chart visualizing the project schedule. Finally, the assignment concludes with an analysis of the critical path, emphasizing the importance of identifying and managing critical project tasks to meet deadlines, and provides references.

Running head: PROJECT MANAGEMENT
Case Scenario 2: QAHE Recreation mobile phone app
Name of the Student:
Name of the University:

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Table of Contents
Introduction................................................................................................................................2
1. Project Initiation Document (PID)......................................................................................2
1.1 Stakeholder analysis.........................................................................................................4
1.2 Budget analysis................................................................................................................7
2. Work Breakdown Structure (WBS)....................................................................................7
Conclusion................................................................................................................................11
References................................................................................................................................12

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Introduction
The Project Management (PM) is defined as application of tools and methods to
activities for meeting project needs. The role of PM is to create as well as organize
development plan (Harrison and Lock 2017). PM is important for the organization as it
provides detailed activities for complete a plan. It executes new changes in project plan for
get plan success (Muller 2017). The main goal of this app is creating an advanced learning
environment for the students to access to technical equipment.
The case scenario is based on developing a new QAHE Recreation mobile phone app
for providing details to the students and increasing their engagement. The app provides
details of various events, publishes events and links to contract details.
1. Project Initiation Document (PID)
PID is defined as decision document contains information obtained by beginning of
the project and advantages from the project development. PID importance in project
management for involving starting activities of a new project (Turner 2016). It has
importance in this project for creating new product by defining the scope, background,
objectives, schedule, budget, deliverables, assumptions, constraints and success criteria to be
formed.
Project
Background
QAHE decided to develop new recreation mobile phone app for
getting daily basis details of social events and publish events through
the app. Decision of developing proposed app is taken as QAHE
identified that the students are not know what is going through their
campuses outside the timetable and classes.
Location Birmingham

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Start date 14-02-2020
End date 26-03-2020
Budget £200000
Methodology PMBOK
Purpose The main purpose of this application is to increase in engagement of
the students with the social events so that they can know outside
world and activities except their timetables and classrooms.
Objectives  To involve in social events and get to know about activities
outside timetable and classrooms
 To provide online presentation services to publicise the
events
Scope The scope of this project is to develop app for getting students
involved in social events and linking to detailed contact. The
students can get to know outside of the classroom and participate in
various events.
In scope  Delivering access to the content of social events, extra
curriculum activities
 Creating a digital repository
 Access to the items levels with digitised images as well as
records
Out of scope Interviewing the students regarding features of the application
Key risks  There is increase in project budget due to change in project
scope (Kerzner 2018).
 Delays caused due to additional of extra resources to project
tasks.

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 Failure to meet with user’s expectations as the mobile app is
not featured as per development needs
Key constraints  Availability of the funds for development of the new
recreation mobile app (Nicholas and Steyn 2017)
 Availability of the resources to conduct the app development
work
Key assumptions  Sufficient resources are available for each aspects of project
plan to meet with its scheduled time scale
 Adequate funding of the project
 Deliverables support the business requirements
Key deliverables  Agreement of the applications in the scope of new recreation
mobile application
 Review of the project suppliers as well as software to develop
the mobile app
 Procurement of the application and its implementation
Key success factor The project is succeed when it meets with its user’s expectations so
that the mobile app can link the students with the outside world and
new learning process (Rendon and Snider 2017).
1.1 Stakeholder analysis
The stakeholder analysis is defined a way to analyze project individuals involved in
the plan by their power as well as interest in the project. In this plan, the stakeholder analysis
is required to identify possible human resources involved in the project and their roles,
impact, influence, contribution, important and stakeholder management in the app
development work (Eskerod and Jepsen 2016).

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Stakeholder Contact Person Impact Influence What is
important to the
stakeholders?
How could the
stakeholder
contribute to the
project?
How could the
stakeholder
block the
project?
Strategy for
managing the
stakeholder
Project
Manager
@gmail.com
[phone]
High Medium Managing the app
development tasks
Meeting with
deadlines
Communication
problems
Weekly
meetings
Project
Sponsor
@gmail.com
[phone]
Medium Medium Funding of the
project
Estimation of
budget
Lack of project
expenses
estimation
Weekly
meetings
System
Manager
@gmail.com
[phone]
High Low Data handling as
well as compliance
guidelines of the
app development
Installation and
maintenance
(Muller and Turner
2017)
Lack of technical
skills
Daily meetings
Tester @gmail.com
[phone]
Medium Medium Testing the
proposed
application
Preparing reports
on defects
Defects in the
app testing code
Weekly
meetings

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Student @gmail.com
[phone]
Medium Low Reviewing the
features of app
Learning new
things and engaged
in social activities
Not interesting in
app review
At the final
milestone of
project
Developer @gmail.com
[phone]
High Low Develop of the
application for the
students learning
(Fewings and
Henjewele 2019)
Interface of the
mobile app for the
students learning
Errors in coding Meetings on
weekly basis
Marketing
Manager
@gmail.com
[phone]
Medium Low Promote the
application in
public so that other
can know about its
importance and
features
Making the
presentation of
events accessible
throughout
supporting services
Lack of market
promotional
Meetings on
weekly basis

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1.2 Budget analysis
Budget is involved to examine and explain elements of the cost expenditure. It is
required in this project for preparing to estimate planned cost of the project incurred in
specific period of time (Rowell 2016). Based on the case scenario, following is the budgetary
information including total cost of £200000.
Items Cost (in £)
Application analysis 19000
Creating app platform 9000
Outsourcing of services 10000
Evaluate app functions and features 12000
App design 15000
Social media integration 7000
Building website 60000
Cost of application launch 4000
Server backup 9000
Marketing of app 9000
Total budget: 200000
2. Work Breakdown Structure (WBS)
WBS is defined as a hierarchical structure for defining as well as organizing the entire
development work in different levels. It has importance in the project management so that it
divides large project in various elements for efficiently do it. The purpose of WBS is to make
large plan in manageable work (Meredith, Mantel Jr and Shafer 2017).

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1 Development initiation
1.1
Reviewing
best
practices
1.2 Problem
research
1.1.1 Analyze
requirements
1.1.2
Stakeholder
interview
1.2.1 Schedule
Feasibility
analysis
1.2.2 Economic
feasibility
1.2.3
Milestone1: End
phase 1
2 Development planning
2.1 Business
planning
2.1.1 Understand target
market
2.1.2 Ideas validation
2.1.3 Analyse features
of app
2.1.4 Data handling
2.1.5 Milestone2: End
phase 2
3 Development execution
3.1
Design
3.2
Develop
ment
3.1.1 Develop
versions
3.1.2 Select app
platform
3.1.3 UI
wireframe
3.1.4 Create
mockup
3.1.5 Analyze
user feedback
3.2.1 Prototype of the
app
3.2.2 Result in
frontend code
3.2.3
Architecture
3.2.4 Quality control
Development of Recreation of Mobile App
4 Development closure
3.3
Testing and
deployment
4.1 Maintenance
and support
3.3.1 Functional
and integration
testing
3.3.2 User testing
3.3.3 Fixing of bugs
3.3.4 Run
deployment
3.3.5 Milestone 3:
End of phase 3
4.1.1 Client
experience
4.1.2 Server
monitoring
4.1.3 Updates and
upgrade
4.1.4 Milestone 4:
End of phase 4
LE
VE
L 2
LEV
EL 3
LE
VE
L 1
LEVEL 4

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Based on the case scenario, the WBS is categorized into four levels so that there is
better understanding of each project tasks along with its subtasks. From above WBS diagram,
it is shown that the level 1 activity is development of recreation of mobile app. The second
level or the main project activities into the project plan are development initiation,
development planning, development execution and development closure. The identified
project milestones of the project are end of phase 1: initiation, end of phase 2: planning, end
of phase 3: execution and end of phase 4: closure. Level 3 and level 4 are the sub-tasks of the
main activity.
The project Gantt chart is also termed as horizontal bar chart used to provide a
graphical illustration of the project schedule. It is important for project management to
illustrate the total project schedule and project task names (Binder 2016). Below figure shows
that the total duration of the project is 30 days. The horizontal axis represents the total time
required in days and vertical axis represents the project tasks required to develop mobile
application. As there is increase in project progress of the main activities or sub-tasks, there is
an increase in darkened bars to indicate completed time. Table structure of WBS in shown as
Gantt chart.

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Figure 1: Gantt chart
(Source: Created by author)

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Critical path analysis (CPA)
CPA is a project management method used as sequence of the project tasks that can
determine the longest time required to complete the development work. It is important for
this project work to analyze longest sequence of the tasks into development work that should
be completed on time to meet with its deadline. It is helpful for determining the critical
project tasks to complete work (Uhl and Gollenia 2016). Based on the case scenario, the
critical path is important to analyze the critical activities for development of mobile app.
Each of the project phases have critical path.
Conclusion
It is concluded that all the project stakeholders are consulted with the project manager
for conducting the development work to get project success. The case is linked to project
management by planning the development work based on PM phases like initiation, planning,
execution and closing. WBS is required fort the identified project activities to coordinate as
well as track project progress.

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References
Binder, J., 2016. Global project management: communication, collaboration and management
across borders. Routledge.
Eskerod, P. and Jepsen, A.L., 2016. Project stakeholder management. Routledge.
Fewings, P. and Henjewele, C., 2019. Construction project management: an integrated
approach. Routledge.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring
and monitoring project performance. John Wiley & Sons.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John
Wiley & Sons.
Meredith, J.R., Mantel Jr, S.J. and Shafer, S.M., 2017. Project management: a managerial
approach. John Wiley & Sons.
Muller, R. and Turner, J.R., 2017. Project-oriented leadership. Routledge.
Muller, R., 2017. Project governance. Routledge.
Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and
technology. Routledge.
Rendon, R.G. and Snider, K.F., 2019. Management of defense acquisition projects. American
Institute of Aeronautics and Astronautics, Inc..
Rowell, C.J., 2016. Book Review: Project Management for Information
Professionals. Library Resources & Technical Services, 60(4), pp.280-281.
Turner, R., 2016. Gower handbook of project management. Routledge.
Uhl, A. and Gollenia, L.A. eds., 2016. A handbook of business transformation management
methodology. Routledge.