Project Management: QAHE Educational Fair, Birmingham Campus 2019

This project management assignment focuses on the launch of the QAHE Educational Fair at the Birmingham campus in 2019. The project aims to organize a successful event, raise awareness among the current faculty and student population, and create a significant impact outside the institution. The project includes a detailed Project Initiation Document (PID), stakeholder analysis, a work breakdown structure (WBS), and a risk register. The PID outlines the project's goals, scope, budget, and methodology (Prince2), while the stakeholder analysis identifies key stakeholders and their influence. The WBS breaks down project tasks, and the risk register analyzes potential risks. The project has a budget of £50,000, and the project manager reports to the project sponsor. The assignment provides a comprehensive overview of the project management process, from initiation to reporting and critique of the methodology. The project aims to attract potential customers and celebrate the upgraded infrastructure of the university. The document covers project constraints, assumptions, deliverables, and success factors, as well as a report to the project sponsor and a critique of the methodology used. This assignment provides a good overview of project management principles.

Project management
Launching of the event QAHE Educational Fair, Birmingham Campus 2019.

Project Management.
Abstract.
The project document consists of three main Aim’s which is defined by the Project Management Team. First aim revolves around
organizing a successful and assured event. The people who participate must have a comfortable environment to make them feel secure and
greet them well in order for a receptive entity’s messaging. The second purpose is to provide a good understanding to the current faculty
and the student population, because people cannot grab opportunity of certain facilities if they are not aware these facilities exist. The third
and final aim is to create an impact that is big enough to make it to the institutions locality outside immediately. The Project management
aspires to achieve these goals.
The estimated budget of the project is £50,000 and the Project Manager will supervise the processes. The manager director is the project
sponsor and everything will be reported to her. The operations manager is appointed as the Project sponsor’s direct representative of the
team. There are a dozen of workers and volunteers in the Project Management team and is quite small. The project documents shows that
the management team must always be ready for heeding events like fresher’s that happens in the month of September.
Table of Contents:

Project Management.
Introduction......................................................................................................................................................................................................................................4
Project Initiation Document.............................................................................................................................................................................................................5
1.2 Project Initiation Document..............................................................................................................................................................................6
1.3 Stakeholders Analysis...................................................................................................................................................................................10
2. 1 Work Breakdown Structure...........................................................................................................................................................................15
Critical Path:.....................................................................................................................................................................................................16
2.2 The structural view of WBS in a tabular form................................................................................................................................................17
Documentation:................................................................................................................................................................................................21
3.1 Risk register Analysis.................................................................................................................................................................................21
3.2: Risk Register Analysis Table:....................................................................................................................................................................22
4.1 Report to Project Sponsor..........................................................................................................................................................................24
4.2 Critique of the Methodology....................................................................................................................................................................................................26
Conclusion.....................................................................................................................................................................................................................................27
Appendix........................................................................................................................................................................................................................................28
Budget breakdown............................................................................................................................................................................................28

Project Management.
References......................................................................................................................................................................................................................................29

Project Management.
Introduction
According to the PMBOK 5th ed (2013) Project management is a methodology which involves various applications of tools, skills and
information that is created to meet the aims of the project and deliver a satisfying outcome.
The solution to the maximum use of a created infrastructure is to let others know that it exists in the first place and every institution is
aware about this fact. In the current scenario, the client wants to utilize maximum resources and facilities and this means getting as much of
press as possible. QAHE wants to spread its wings and outgrow challenges because for many years it has been a rather small institution.
Everyone from the Project management team have specific part in the whole procedure to carry the project as foreseen. The Project Manager
supervises everything and reports directly to the Project Sponsor via QAHE Operations Manager. The estimated budget of the whole project is
£50,000 and will be used to get services from various service providers for an efficient growth. The project document also describes that
publicity will be anchored on the social networking sites with the mainstream media giving a support coverage.

Project Management.
Project Initiation Document
The most important component of a Project Management process is the Project Initiation Document (PID) because it is the foundation
to the growth of the project as well as a referencing point throughout. The project client as well as the developing team refer to the PID. It is a
decision document that directs the methodologies to be implemented and its feasibility. PID gathers all the requirements and analysis done
from the very beginning of the project and is a project management method that aims on the success as well as the risks associated with the
project. A PID consists of Project goals, project size, Project organization (QAHE) in this case, Limits and risks, Stakeholders and Project
Checks and recording.
Project Initiation document is important because it captures all the information required to plan a project and its deliverables. Project
Initiation document is important because it focuses on the key questions which can then be evaluated accordingly and these includes:
 Why is the project being undertaken?
 What is it that needs to be delivered?
 What are the responsibilities of Project Management team? / Individual responsibilities.
 How can the project be delivered?
 By when can the project be delivered?
 What can be the potential risks, constrains of the project and the issues related?
 Is the project economically feasible, legally feasible?

Project Management.
1.2 Project Initiation Document.
Project Name QAHE Educational Fair Launch 2019.
Project Sponsor Managing Director
Project Manager
Project Customer QA Higher Education, Birmingham Campus.
Effective Date 04th July 2019
Approval Date 10th July 2019
Background of the Project: The QA Higher Education (Birmingham) has recently
upgraded the infrastructure by renovating the teaching
rooms and Computer laboratories. The client expects
the improvements will increase the studious
environment and generate students that are more
proficient and can thrive. The QAHE is a medium-scale
institution and hopes that this will increase the position
and profile. The institution expects a rise after this whole
event of deploying a new environment.

Project Management.
Location No: 5-7 Hill Street, 5th Floor, Centre City Building
Birmingham. B5 4UB
Start Date 4th July 2019
End Date 15th September 2019
Budget (£) Approximately £50,000 (details available in appendix)
Methodology Prince2
Purpose The main purpose is to document all the tasks of the
project along the way of development.
Objectives To attract potential customers an event to be held in the
opening of the new infrastructure and celebrate this
achievement which will hopefully raise the institution’s
profile.
Scope An information for Potential Customers and competitors
that Birmingham QA institution has upgraded its
infrastructure to better facilities.
Out of Scope Interviewing the potential students for the institutions so
as the campaign can reach far and wide.

Project Management.
Key Risks  Natural factors such as weather is the primary
risk because some events are being held
outside.
 Shortage of space may occur because there
is just a small window. The facilities will be
completely implemented a few days ahead of
the time.
Key Staff Project Sponsor – 0788889654,
[e-mail]
Communication Director – 0788889654,
[e-mail]
Marketing and social media administrator –
0788889654, [e-mail]
Key Constraints Time- Time is a constraint because the event is

Project Management.
scheduled in such a very specific way.
Cost- The economic feasibility of the project is the 10%
of the allocated budget for the event being held.
Key Assumptions The online campaign will be supervised by the Social
network administrator.
All the team members will be paid QA.
Key Deliverables To raise an awareness about the newly implemented
infrastructure far and wide. A visitor’s campaign tour is
planned including refreshments, a crew for photographs,
local government representative as a guest, Clubs and
potential individuals of interests, VIP speech with the
launching.
Key Success Factors Approach to the stakeholders in a very Positive and
descriptive manner. The project management team
needs to be proficient, ambitious and perform all the
tasks within the planned deadline.

Project Management.
1.3 Stakeholders Analysis.
A remarkable methodology to identify the potential stakeholders and analysis on how important is their part is known as a stakeholder
analysis. This is done to acknowledge all main and subordinate stakeholders that can influence the projects development and are interested in
deploying the project to match the initial goals. Stakeholders can be individuals within the project, government departments, private
organizations, or groups outside the project who can both have different interests, influence or competitive interests over the event success or
failure. Stakeholder maybe individuals from within the Project, organizations that are private, people from government departments, or
agencies from outside the project. These people can influence the event and they might have competitive interests over the event’s success or
failure. This makes it important for the Project Management board to converse with all the potential stakeholders in a positive manner and
assess them accordingly. To build a positive attitude and a comfortable environment it is essential for the Project management team to allow
the stakeholders to engage and participate in the critical decision making processes. Allowing the stakeholders to give their views and ideas
will build a positive relationship with the enhance towards the project’s development (Burke, 2013:55)..
According to Burke, (2013: 55-57) the project manager needs to make sure of certain things to manage the stakeholders for a better
result of the event occurring and some of these have been applied in the stakeholder table mentioned below:
 The project manager needs to identify the interests of all the stakeholders

Project Management.
 What can be the possible problems that can hamper the project development and implementation?
 Delivering successful information in the initial executing stage by significant individuals.
 Encouragement to the potential groups to take part in the phases of the project development.
 In the project initiation phase there must be a good planning, stakeholder’s management and effective communication.
 Implementation of different risk analysis and mitigation ways to minimize possible negative impact and manage the competitive
environment.
1.4 Stakeholder’s analysis matrix- QAHE Birmingham.
Stakeholde
r Name
Authority Contact Person
Phone, Email, Website, Address.
Impact
Impact of
project
maybe Low,
Medium or
High
Influence
How
much
can it
influence
the
project?
(Low,
Medium,
High)
What do
stakeholders
consider
important?
How could
the
stakeholder
contribute
to the
project?
How could the
stakeholder
block the
project?
Strategy fo
managing
th
stakeholder
Project
manager
Advocate
[e-mail]
High High Delivering the
whole project
at the
Managing
the whole
project and
Not
contributing as
expected
Involvement
in planning
supervising