Project Management: Planning & Execution of QAHE Indoor Sports Event

This project management solution outlines the approach to planning, executing, and managing an indoor sports event for QAHE (Quality Assurance in Higher Education). The document covers key aspects such as budget estimation (£200K), timescale (one month for planning and 18-20 days for marketing), objectives (enhancing awareness of QAHE), and approach (focused on marketing and stakeholder engagement). A stakeholder analysis identifies key individuals and groups, assessing their influence and importance to the project's success. The Work Breakdown Structure (WBS) divides the project into 20 sub-activities, from establishing objectives and market research to booking caterers and inviting media, ensuring a comprehensive and organized approach to project execution. The analysis offers a structured framework for effectively managing the QAHE indoor sports event.

QAB020N503H - Project
Management

INTRODUCTION
The approach to implement the method to conduct any job or mission is known as the
way to schedule, execute, handle, and shut down properly. Project management It must be done
to achieve the targets in a certain period of time. If any project inside the enterprise is required, it
must be known that careful preparation execution is important, since small errors will trigger a
massive issue. The company plan in issue is focused on QAHE, where the indoor sporting event
is to be held between July and August. For the progress of the case, all authority has been sent to
the project manager to plan all expenditure papers, draw partners, organize the correct personnel,
etc. In this regard, WBS is often used to better decide whether each case will be effectively
performed on the basis of the duration.
MAIN BODY
PROJECT 1
Sample project initial document
Title of Project: - Conducting a Indoor Sports Event within QAHE.
Estimate Budget: - It is important to know, in any circumstance, that the spending plan
plays the key role, because it helps us to make a decision how to do the tasks and which
conditions are required to focus. The sum agreed to contribute to a sporting event with QAHE is
£200K. It is the sum that will lead to the performance of the case. It is the expenditure
determined by the amount of higher education organizations involved in the case. The
expenditure would enable students, spectators and other partners interested in the competition to
have all the necessary facilities. The projected expenditure depends mainly on the effective
execution on all the required requirements relevant to the operation of the operation.

Timescale: It is based entirely on the time needed to successfully undertake the event. Work
here should contain the specific requirements to be followed, such that the issue will not emerge
under certain conditions. In view of the show's situations and requirements, it will be essential
for the project supervisor to take at least one month to deal smoothly. It would also allow the
careful use of all available resources. As the action is being carried out on a wider forum, more
views would be expected to learn about the indoor sporting practice. And the marketing function
and the campaign operation should take from 18 to 20 days. In the final stage, the location of the
occasion where it is to be held shall be reserved. Fourth, other activities may also be linked for
stakeholders and other spectators to the feed and catering facilities.
Objective: The QAHE event is held mainly to educate the residents of Holborn about the
amenities in the educational centre. This would also allow students to know more about athletics
and how it can be done. That would draw more students to universities.
Approach: It is the key element in ensuring the effective completion of all the research. It is
critical that the project manager primarily focus on tasks such as marketing and advertisement,

because that is the way to successfully execute the case. Social media, Face book and other
social networking platforms are main fields which can be efficiently used for advertising.
Stakeholder Analysis: It is important to understand that players play a very important role in
helping the business organization take any of the critical decisions. The corporate company will
understand that such choices will be taken in support of customers if it takes a choice, since they
play an significant role in achieving the goals. There are a number of actors in the system of
QAHE that are explicitly or closely linked to the university and case. Stakeholders will provide
an analysis of any aspect in order to figure out whether or not the company succeeds as needed.
Below is a list showing how one of the interested parties can impact the firm and what is its main
aim in any of the projects.
Stakeholde
r
Name/Aut
hority
(Category
of
stakeholde
r)
Contact Person
Phone, Email,
Website, Address
Impa
ct
How
much
does
the
proje
ct
impac
t
them
?
(Low,
Medi
um,
High)
Influe
nce
How
much
influe
nce
do
they
have
over
the
projec
t?
(Low,
Medi
um,
High)
What is
importa
nt to the
stakehol
der?
How
could
the
stakeho
lder
contrib
ute to
the
project
?
How
could
the
stakeho
lder
block
the
project
?
Strategy
for
engagin
g the
stakehol
der
Students George Bailey
George.b1995@gm
ail.com
High High To
effective
ly plan
Conside
r the
involve
Does
not
want to
Monthly
meeting

the
sporting
event
d
students
.
express
empath
y
Donor Clark
Clark1952@gmail.
com
High high To
enable
project
effective
Helping
by
giving
fund for
project
Not
providin
g funds
Discussi
on
during
meeting
Principle Michael Smith
Michael.s@gmail.c
om
High High Deciding
when the
case will
take
place
Enables
the
event to
be
resolved
Not
giving
permissi
on
By
collectin
g data on
any
event.
Governmen
t
State government
Government.UK@
gmail.com
High Low Providin
g
permissi
on
Determi
ning
who
will
involve
in
project
Not
Providi
ng final
permissi
on
Check on
the
progress
to
receive
the
authoriza
tion.
Academic
faculties
Mr. Jacob
[e-mail]
High Low To
persuade
students
to
participa
te in the
sports
event.
Get the
ability
to teach
particip
ants a
new
idea
Distract
the
respond
ents if
they do
not
express
interest.
Ask
them
how to
organize
the event
appropri
ately.
Parents Mr. Taylor
[e-mail]
High Low To find
out about
Do not
cause
Do not
encoura
In
teaching

m the
services
they
provide
during
the case.
issues
because
all of
the
building
s are not
well
handled.
ge their
kids to
particip
ate
them the
significa
nce of
the
event.
Media News fast
Newsfast.24@gmai
l.com
Low Low To find
out what
the
features
are.
By the
coverag
e of
channel
and
journal
sports.
Not
enablin
g the
case to
be
broadca
st.
By
making
them
aware
what a
project is
importan
t.
Sports
Association
James Anderson
James.a78@gmail.c
om
Low High Games
are being
marketed
.
Give
your
thoughts
on the
games
to play.
Don't
give the
final
approva
l.
By
having to
consult
them on
the
occasion.
Suppliers Stuart Broad
Stuart.b25@gmail.c
om
Low Low People
have the
chance
to earn.
The
product
and
necessar
y
material
was
delivere
Don't
give the
final
timely
delivery
.
By
showing
them
how they
can play
a vital
position
by

d on
time.
performi
ng on
time
Work Breakdown Structure (WBS) with at least 20 items
Project Breakdown Structure is one of the modern framework that is useful when
carrying out every project as it clearly explains how research is separated when order to ensure
it. It also enables it to be completed over a certain period of time. This is the way the project
manager will support, as they get the sense of how all of the work to succeed will be done. In
view of the demand for a QAHE, the case was split in 20 sub-part sections and described below:
Activity:
1. Establish Objective
2. Market research
3. Selection of suitable ideas
4. Develop plans of activities
5. Design promotional and advertising activities
6. Update Websites
7. Conduct analysis
8. Evaluate Decision
9. Market Feasibility
10. Demand Forecasting
11. Data Collection
12. Evaluate Data
13. Develop Budget
14. Set activities accordingly
15. Books Ambiances
16. Develop invitation cards
17. Book caterers
18. Invite media

19. Hire bloggers
20. Analysis effectiveness