Project Management Analysis: QAHE London Campus Refurbishment Project

This project management assignment focuses on the refurbishment of teaching rooms and computing labs at QAHE's London Campus. It begins with a Project Initiation Document (PID) detailing budgetary information, timescales, and key staff, followed by a stakeholder analysis. The assignment includes a comprehensive risk register identifying potential financial, operational, and reputational risks, along with mitigation strategies. A detailed project plan, visualized using a Gantt chart, outlines the project's phases, durations, and dependencies. The role of the project sponsor is examined, emphasizing the importance of quality risk management and the relevance of PRINCE2 methodology. The document provides a thorough analysis of project management principles and practical application, offering valuable insights into effective project execution and risk mitigation strategies for the refurbishment project. The solution also contains budgetary information, timescales, key staff details, and a risk register with mitigation strategies, along with a project plan using a Gantt chart. The importance of quality risk management plans and the relevance of PRINCE2 are also discussed. The project aims to refurbish teaching rooms and labs within a specified budget and timeline, ensuring a comfortable environment for students.

Project Management

Contents
INTRODUCTION...........................................................................................................................1
1. Project Initiation Document (PID)...............................................................................................1
Budgetary information.................................................................................................................1
Timescales...................................................................................................................................2
Key staff.......................................................................................................................................2
Stakeholder analysis....................................................................................................................3
2. Risk Register................................................................................................................................3
1. Project Plan..............................................................................................................................5
3. Project Sponsor............................................................................................................................7
a. Importance of quality risk management plans and the potential impact.................................7
b. Analysis and critique of the potential relevance of PRINCE2................................................8
Conclusion and Recommendation...................................................................................................9
REFERENCES..............................................................................................................................10

INTRODUCTION
There are different types of plans developed so that an effective project can be formed. For carrying out any plan it is
important to have a project manager who has proper understanding of ways that can help to complete the project. Further, project
management can be determined as a methodological approach that enables to develop rules, regulations and principles so as to fulfil
all requirements of project (Kerzner and Kerzner, 2017). There are certain aspects that are needed as support like workers, budget plan
and risk analysis. As per the scenario provided, QAHE (The QA Higher Education) has planned to refurbish its teaching rooms and
computing labs in London Campus. This project covers the budgetary information so that all the activities set can be completed.
Further, it also covers core elements that will be included in the Gantt chart.
Aim:
To refurbish teaching rooms and to compute labs for London Campus.
Objectives:
 To design a new building that will be used as laboratories by students.
 To complete the project within the speculate budget.
 To develop an environment in which students are comfortable and create healthy relation.
 To control and monitor functions like power consumption, energy management, etc.
 To develop different type of report to examine performance and operations of building.
1. Project Initiation Document (PID)
Budgetary information
There are different types of activities that are included in project. For each of the activities it consists of certain amount that is
incurred by the management (Burke, 2013). With this respect, it is important to make sure that appropriate steps are taken in which
planning is made to set the total cost that will raise. Below given are the costs that will be included:
1

Particulars Amount
(In GBP)
Purchasing materials for
refurbishment
1500
Acquiring software license 2500
Database licensing 200
Equipment cost 2000
Labour cost 1000
Server cost 800
Network cost 2000
Total 10,000
2

Timescales
Different tasks are set out so that the project can be completed in effective manner. The time scale will start from 19 February
2018. In this context, below given are the timescale or total time that will be taken in completion of project:
Tasks to be completed Time taken for each task
3

Initiation phase 23 days
Planning phase 21 days
Execution phase 28 days
Monitoring and controlling phase 33 days
Closure phase 14 days
Total time taken 119 days
Key staff
Different people are involved in completion of project. These are involved so that they are able to take up appropriate steps
that they can involve each one achieving the set goals and objectives. Below given are the key stakeholders:
Key
Stakeholders
Name of the responsible
individual
Responsibilities
Project manager Mr. Albert Leader or coordinator of the project
Project team
members
Mr. John They are the one who execute the
project under the guidance of project
manager
Project sponsor Mr. Steve These are the project financier
Steering
committee
- Helpful to provide guidance on key
decision that can be taken (Larson and
Gray, 2013).
Resource
managers
Mr. Abraham These people control resources that are
required for the project
4

Executives - They are top management within the
firm who execute the project and direct
on developing organizational strategies.
Stakeholder analysis
2. Risk Register
It is important for the project manager to determine what the risks, then these can be divided in the form of minor and major
risk. Further, the division is done on the basis of likelihood. Potential risks that can occur in the project are given below:
PROJECT RISKS
Severity prior to
mitigation Severity after mitigation
Financial Likelihoo
d
Impac
t
Ratin
g
Mitigations Likelihoo
d
Impac
t
Ratin
g
Contingenc
y Plans
Status Owner
F1 Increase in
financial
cost
5 5 25
To opt for
the methods
that can
further
reduce the
overall
costing.
3 2 6
Switch to
some other
financial
methods
which can
be in the
form of
loan
At the
monitorin
g stage
Project
Team
F2 Increase in 3 3 9 Not to opt 2 2 4 opt for New Finance
5

interest
rates
for bank loan
financial
method
shares
method of
financing
Director
Operationa
l Likelihoo
d
Impac
t
Ratin
g
Mitigations Likelihoo
d
Impac
t
Ratin
g
Contingenc
y Plans
Status Owner
O1 Lack of
worker's
performan
ce 3 3 9
Practice
motivation
and
performance
linked
benefits to
employees
2 2 4
Increase
motivation
practices
Actions
in
progress
Human
resource
team
O2 Lack of
resources
3 4 12
Opt for
substitutes of
unavailable
resources 4 4 16
Change the
plan which
requires
utilization
of
unavailable
resources
Action in
progress
Human
resource
Team
Reputation
al Likelihoo
d
Impac
t
Ratin
g
Mitigations Likelihoo
d
Impac
t
Ratin
g
Contingenc
y Plans
Status Owner
R1 Inaccurate
estimates
3 2 6
Benchmarki
ng quality of
end products 4 5 20
Bring
enhanceme
nt in the
practices of
workers
Waiting
for
approval
from the
board
Steering
Committe
e
6

IMPACT
Negligence Minor Moderate Significant Severe
1 2 3 4 5
LIKELI
HOOD
Very
Likely 5 5 10 15 20 25
Likely 4 4 8 12 16 20
Possible 3 3 6 9 12 15
Unlikely 2 2 4 6 8 10
Very
Unlikely 1 1 2 3 4 5
10-
25 High Needs corrective action urgently
5-9 Moderate Needs corrective action after 2
months
1-4 Low Doesn't currently require
7

corrective action
1. Project Plan
In order to draw the Gantt chart, MS- Project has been used as a software so as to come up with effective results.
Task Name Duration Start Finish Predecessors
Building Management
System 112 days Mon 2/19/18 Tue 7/24/18
Initiation phase 23 days Mon 2/19/18 Wed 3/21/18
Setting the target goals
of BMS
implementation
5 days Mon 2/19/18 Fri 2/23/18
Setting stakeholders
expectations 10 days Wed 7/25/18 Tue 8/7/18 1
Proper and adequate
documentations,
contracts and
agreements
8 days Thu 3/22/18 Mon 4/2/18 2
Planning phase 21 days Thu 3/22/18 Thu 4/19/18
Setting out operational
plans and policies 6 days Mon 2/26/18 Mon 3/5/18 3
Identifying resource
requirement i.e. human
source, funds and
equipment’s
9 days Thu 3/22/18 Tue 4/3/18 2
Plan for managing risk 6 days Fri 4/20/18 Fri 4/27/18 6
Execution phase 28 days Wed 8/8/18 Fri 9/14/18
Collection of funds 5 days Mon 2/26/18 Fri 3/2/18 3
Hiring project team i.e. 4 days Wed 4/4/18 Mon 4/9/18 8
8

technical expert,
website developer and
others
Purchase hardware and
software license and
others
12 days Mon 9/17/18 Tue 10/2/18 9,10
Testing system
functioning 5 days Mon 9/17/18 Fri 9/21/18 11
Monitoring and
controlling phase 33 days Mon 2/19/18 Wed 4/4/18
Continue monitoring of
the system functioning
and work execution
9 days Tue 4/10/18 Fri 4/20/18 12
Regular reporting 5 days Tue 4/3/18 Mon 4/9/18 5
Conducting meetings 4 days Wed 4/4/18 Mon 4/9/18 8
Analysing the risks 5 days Tue 4/3/18 Mon 4/9/18 5
Examining the progress
by comparing the
performance with the
targets
8 days Wed 8/8/18 Fri 8/17/18 4
Altering the plan 2 days Tue 4/10/18 Wed 4/11/18 18,15
Closure phase 14 days Mon 2/19/18 Thu 3/8/18
Contract closure 5 days Mon 8/20/18 Fri 8/24/18 19,20
Post-project appraisal
and review 7 days Mon 8/20/18 Tue 8/28/18 20,22
Submitting the final
report to the project
manager
2 days Fri 3/9/18 Mon 3/12/18 22
9

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