Project Management Report for QAHE London Sports Event - QAB020N503S

This report is a project management assignment focused on planning a sports event at QAHE London. It begins with a Project Initiation Document (PID) or Project Charter, detailing the project's lifecycle, budget allocation (£20,000), timescale (one academic year), and objectives such as enhancing QAHE's image and increasing student enrollment. The report outlines the approach, including venue selection, team composition (teachers, students, specialists), and a working schedule. It also includes a stakeholder analysis, identifying the significance of parents, students, sponsors, project managers, and team members. Furthermore, it incorporates a Work Breakdown Structure (WBS) to establish a timeline for project activities. The assignment concludes with a list of references.

PROJECT MANAGEMENT

Table of Contents
MAIN BODY...................................................................................................................................3
PROJECT 1......................................................................................................................................3
Project Initiation Document/ Project Charter..............................................................................3
Work Breakdown Structure.........................................................................................................6
REFERENCES................................................................................................................................1

MAIN BODY
PROJECT 1
Project Initiation Document/ Project Charter
The project charter or PID is a document prepared at the start of any project that is being
undertaken and details all the activities that are to be followed in a chronological order (Kerzner,
2019). PID details the complete life cycle of a project and the critical elements of a PID are;
Budget: Formulation of a budget helps in predetermining the potential costs that might be
incurred in the completion of the project and the different avenues on which the expenditure
needs to be made (Fernandes and et.al., 2018). For conducting a sports event for the QAHE
London where 10 HEIs will compete, there needs to be an appropriate budget allocation of the
£20000 that have been allotted for conducting sports event successfully.
Particulars Amount (Per HEI) Amount (Total)
Suppliers/ Vendors £80 £800
Awards £150 £1500
Marketing and Event Promotion £300 £3000
Food/ Catering £100 £1000
Sports Equipment £400 £4000
Venue £800 £8000
Stationary £70 £700
Sports specialist hired £100 £1000
Total £2000 £20000
Timescale: There is the time of one complete academic year for planning the sports event that is
to be held in the July- August of next academic year. The work can be started form the July of
this year and can be completed till June of next year. A complete year is an adequate time for the
project to be completed exhaustively where all aspects associated with sports event can be
adequately addressed.

Objectives: The major objective behind hosting this event at QAHE can be formulated as
follows:
 The management of QAHE will be able to expand its targeted customer base i.e. holding
such events will help QAHE is enhancing the image of the institution where the students,
parents and families associated with them will be able to see the all round development of
the child at this university.
 The number of enrolments and students associated with the university shall increase from
the positive influence of such events. All the activities under this project of hosting a sports event at QAHE London must be
completed within an academic year.
Approach: The approach that can be adopted towards the hosting of this major event is error free
approach where the objectives must be integrated with the approach that is developed in
following manner:
 Establishing a perfect venue for holding a variety of sports event with a robust facility of
sports equipment and ground and integrating the efforts of external specialist that is hired
with the universities' sports head, coach and other sports team (Lyra and et.al., 2018).
 The core team required for hosting the sports event at QAHE London will involve 20
teachers including the Hod's of all department, all the staff of sports' team, 45 students of
QAHE, the dean of the University and everything will be reported to sponsors regularly.
 The specialist hired will give special assistance in preparation of the ground, installing
different facilities that are required etc.
 A proper working schedule will be developed where the education of the students will be
integrated with the spare time for project activities without any compromise on the
education aspect. Volunteers will be selected only if they are found to be adequately skilled.
Key Staff: The major staff will be the core team that has been specified in the above point along
with hiring of some specialists such as vendors, sportsperson etc. who will work collectively to
achieve the intended objectives.
Stakeholder Analysis: Stakeholder Analysis involves identification and analysis of all the
interested parties and then evaluating the impact of each of them (Ng, 2018). For QAHE London
sports event:

Stakeholders Significance
Parents When the parents will see the multiple facets of
development of their child at QAHE, they will become
more influenced and sure about their child's
development.
Students Student will be able to acknowledge that healthy fun
activities are an integrated aspect of education at QAHE
thus giving them a wider aspect.
Sponsors The investors or sponsors of project need to be given
regular updates and their approval regarding activities
being undertaken is necessary (Dohe and Pike, 2018).
Project Manager Manager or leader of a project team is a critical member
where they must be well versed with al the associated
aspects of project in order for the sports event to
succeed.
Team Members The core team must have well understood and clearly
defined duties and responsibilities avoiding overlapping
of the activities and hence utilize skills for achieving
the allotted tasks.

Work Breakdown Structure
WBS helps in developing a timeline for the completion of every activity that is associated with
the project and the chronological order for activity completion is ascertained (Heldman, 2018).

REFERENCES
Books and journals
ACM.Ng, J. J., 2018. Tailoring a project management methodology that suits one's needs. IEEE
Engineering Management Review. 46(2). pp.49-54.
Dohe, K. and Pike, R., 2018. Integration of project management techniques in digital projects.
In Project management in the library workplace (pp. 151-166). Emerald Publishing
Limited.
Fernandes, G. and et.al., 2018. Project Management Practices for Collaborative University-
Industry R&D: A Hybrid Approach. Procedia computer science. 138. pp.805-814.
Heldman, K., 2018. Project management jumpstart. John Wiley & Sons.
Kerzner, H., 2019. Using the project management maturity model: strategic planning for project
management. Wiley.
Lyra, K. T. and et.al., 2018, September. An agile project management experience: points of view
of graduate students. In Proceedings of the XXXII Brazilian Symposium on Software
Engineering (pp. 240-249).
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