Project Management: Development of RALS Rostering System Project

This project management assignment focuses on developing a rostering system for the Riverina Agricultural and Lifestyle Show (RALS). The project begins with an overview of a previous assignment and then delves into the Measurable Organizational Value (MOV), defining the project's desired impact across customer, strategic, financial, social, and operational dimensions. It outlines the value of the project plan, identifies stakeholders, and establishes a time frame and metrics. The assignment then details the project scope, including in-scope and out-of-scope deliverables, and presents a Work Breakdown Structure (WBS) with milestones and timelines. A resource list is provided. The assignment includes a Gantt chart and a project risk analysis and plan, covering assumptions, a risk matrix, and management strategies for cost, customer satisfaction, system failure, time, and resource risks. Finally, it addresses quality management and concludes with an annotated bibliography. The project aims to create a robust rostering system to efficiently manage volunteers for the event.

Running Head: PROJECT MANAGEMENT
Project Management
Name of the Student
Name of the University

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Table of Contents
Overview of Previous Assignment..................................................................................................2
Part One: MOV – Measurable Organizational Value......................................................................2
1.1 Desired Area of Impact..........................................................................................................2
1.2 Value of Project Plan.............................................................................................................3
1.3 Stakeholders Involved...........................................................................................................3
1.4 Appropriate Time Frame and Metric.....................................................................................4
Part Two: Scope and Scope Management Plan...............................................................................5
2.1 Project Scope.........................................................................................................................5
2.2 Resource List.......................................................................................................................11
Part Three: Gantt Chart..................................................................................................................12
Part Four: Project Risk Analysis and Plan.....................................................................................14
4.1 Assumptions in Terms of Risks...........................................................................................14
4.2 Risk Matrix and Management Plan.....................................................................................15
Part Five: Quality Management Plan.............................................................................................18
Part Six: Annotated Bibliography and Closure Checklist.............................................................19
Bibliography..................................................................................................................................22

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Overview of Previous Assignment
In the previous assignment, the same project was considered but it was about the
development of online ticketing system. In that assignment, the entire project was analyzed and
the requirements for the online ticketing system were determined. This assignment follows the
previous one and is based on the development of an online rostering system for the volunteers
who will be appointed for the management of the entire event.
Part One: MOV – Measurable Organizational Value
The name of this project is Riverina Agricultural and Lifestyle Show (RALS) and it is
based on the preparation of a rostering system. The event will be conducted for a period of three
days and a number of events related to agriculture, business and others will be hosted. However,
the management of the entire show will be trusted on the volunteers. Hence, a rostering system
needs to be implemented for the rostering of the volunteers and the management team. In this
part, the measurable organizational value (MOV) has been discussed and analyzed as follows.
1.1 Desired Area of Impact
The desired area of impact for this project includes the following.
Customer – The main objective of the RALS rostering system is to benefit a wide range
of customers and it is to be ensured that entire rostering system must be done in order to create a
beneficial environment of the customer.
Strategy – The RALS rostering project is also an important strategic move for the
company as it will help determine the entire management of the event.

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Financial – Another important objective of the RALS event is to earn sufficient revenue.
Moreover, the company will need to manage the entire project budget for payments of wages as
well as event management.
Social – The social aspect of the event is that the event itself is mainly based on social
reach and communication of the organization with different types of clients.
Operational – The rostering system will also address the operational issues that the
company may face during the hosting and execution of the event.
1.2 Value of Project Plan
The value of the project plan is discussed as follows.
Cheaper – With the help of the rostering system, it is expected that a lot of extra
expenses will be saved and the expenses will be done in a systematic manner.
Better – The rostering system will be created to provide better services to the clients so
that the organization can gain a good customer base.
Faster – The rostering project will be developed for reducing the overall response time to
the customers.
1.3 Stakeholders Involved
The stakeholder plan and the duties are shown in the following table.

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1.4 Appropriate Time Frame and Metric
The appropriate time frame and metric are shown in the following table.
Rank Impact Metrics Time Frame
1 Strategy It helps in preparation of
work plan as well as
management of the
volunteers
15 days
2 Social It helps in bringing in
more clients and
improving the
interaction process
between the company
and the clients
30 days
3 Operational It improves the entire 60 days

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business operations as
well as the entire event
4 Financial It helps in managing the
financial costs so that no
extra expenses are
required
120 days
5 Customer It improves the overall
response time
15 days
Part Two: Scope and Scope Management Plan
The scope and scope management plan of the project are explained as follows.
2.1 Project Scope
The main aim of this project is to prepare a rostering system for the volunteers who will
be used for the management of the RALS event. The rostering system will be able to record the
details of each volunteer in order to ensure security of the event.
The scopes of the project are explained as follows.
In Scope
The in scope deliverables of the project are as follows.
 Developing a suitable roster is within the scope of the project.
 Recording the names and other personal details like address, contact number of
the volunteers is within the scope of the project.

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 Preparation of the event management plan along with the rostering system is
within the scope of this project.
Out Scope
The out scope deliverables of the project are as follows.
 Development of the management team plan is out of scope of this project.
 Preparation of business strategies of the company is out of scope of this project.
 Financial management and budget allocation are out of scope of the project.
Project Milestones and Deliverables
The deliverables of the project plan are shown in the table as follows.
WBS Task Name Duration Start Finish
0 RALS Rostering Project
183
days
Mon 09-
10-17
Wed 20-
06-18
1 Conceptuliation and project initialization 28 days
Mon 09-
10-17
Wed 15-
11-17
1.1 Project charter and plan development 15 days
Mon 09-
10-17
Fri 27-10-
17
1.1.1 Requirements identification and analysis 5 days
Mon 09-
10-17
Fri 13-10-
17
1.1.2 Project analysis 5 days Mon 16- Fri 20-10-

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10-17 17
1.1.3 Team meeting 5 days
Mon 23-
10-17
Fri 27-10-
17
1.2 Vendor appointment 13 days
Mon 30-
10-17
Wed 15-
11-17
1.2.1 Selection of vendor 5 days
Mon 30-
10-17
Fri 03-11-
17
1.2.2 Meeting with vendor 2 days
Mon 06-
11-17
Tue 07-11-
17
1.2.3 Planning of budget 3 days
Wed 08-
11-17
Fri 10-11-
17
1.2.4 Time schedulling 3 days
Mon 13-
11-17
Wed 15-11-
17
1.2.5
Milestone: Initialization as well as
conceptualization completion
0 days
Wed 15-
11-17
Wed 15-
11-17
2 Rostering system design phase 25 days
Thu 16-11-
17
Wed 20-
12-17
2.1 Appointment of developers 10 days
Thu 16-11-
17
Wed 29-11-
17

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2.2 Installation and development of rostering system 5 days
Thu 30-11-
17
Wed 06-12-
17
2.3 Building initiation 5 days
Thu 07-12-
17
Wed 13-12-
17
2.4 Inclusion of features 5 days
Thu 14-12-
17
Wed 20-12-
17
2.5
Milestione: Rostering system design phase
completion
0 days
Wed 20-
12-17
Wed 20-
12-17
3 Rostering system implementatation system 34 days
Thu 21-12-
17
Tue 06-02-
18
3.1 Coding and programming 15 days
Thu 21-12-
17
Wed 10-01-
18
3.2 Implemenattion phase modification 4 days
Thu 11-01-
18
Tue 16-01-
18
3.3 Requirements Review 5 days
Wed 17-
01-18
Tue 23-01-
18
3.4 Debugging of the system 10 days
Wed 24-
01-18
Tue 06-02-
18
3.5 Milestone: Rostering system implementation 0 days Tue 06-02- Tue 06-02-

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system completion 18 18
4 Testing phase 45 days
Wed 07-
02-18
Tue 10-04-
18
4.1 Testing phase initiation 10 days
Wed 07-
02-18
Tue 20-02-
18
4.2 Test plan reporting 35 days
Wed 21-
02-18
Tue 10-04-
18
4.2.1 Testing the new system 5 days
Wed 21-
02-18
Tue 27-02-
18
4.2.2 Risk analysis 5 days
Wed 28-
02-18
Tue 06-03-
18
4.2.3 Analyze test results 5 days
Wed 07-
03-18
Tue 13-03-
18
4.2.4 Risk address 20 days
Wed 14-
03-18
Tue 10-04-
18
4.2.5 Milestone: Sign off the test result 0 days
Tue 10-04-
18
Tue 10-04-
18
5 Risk management phase 45 days
Wed 11-
04-18
Tue 12-06-
18

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5.1 Other risks identification 5 days
Wed 11-
04-18
Tue 17-04-
18
5.2 Risk analysis 10 days
Wed 18-
04-18
Tue 01-05-
18
5.3 Damage control 5 days
Wed 02-
05-18
Tue 08-05-
18
5.4 Risk Control 15 days
Wed 09-
05-18
Tue 29-05-
18
5.5 Post Risk Management Review 10 days
Wed 30-
05-18
Tue 12-06-
18
5.6 Milestone: Sign off the risk plan document 0 days
Tue 12-06-
18
Tue 12-06-
18
6 Close project phase 6 days
Wed 13-
06-18
Wed 20-
06-18
6.1 Project success evaluation 5 days
Wed 13-
06-18
Tue 19-06-
18
6.2 Review of final project 1 day
Wed 20-
06-18
Wed 20-06-
18
6.3 Milestone: Sign off the final completion document 0 days Wed 20- Wed 20-

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06-18 06-18
Scope Verification
The scope verification criterion is to determine whether the rostering system has been
designed and developed according to the plan or not. Moreover, it should be ensured that
throughout the course of the project, all the deliverables are met and the rostering system is
completely developed within time and budget.
Acceptance Criteria
The project will be accepted if:
 All deliverables and requirements are met
 The project is completed within time
 No budget overshoot happens
2.2 Resource List
The resource list is shown in the following table.
Resource
Name
Type
Material
Label
Initials Group
Max.
Units
Std. Rate
Ovt.
Rate
Cost/Use
Accrue
At
Base
Calendar
Project
Manager
Work P 100% $200.00/hr $0.00/hr $0.00 Prorated Standard
Investment Work I 100% $100.00/hr $0.00/hr $0.00 Prorated Standard