Project Management: Staff Recruitment and Selection Process Analysis

This project management assignment focuses on developing a new staff recruitment and selection process for a local mail distribution center. The assignment covers various aspects of project management, including project documentation, stakeholder analysis, risk assessment, and budget planning. The student addresses activities such as defining project scope, identifying stakeholders, delegating authority, and outlining responsibilities. The project plan includes goals, timelines, work breakdown structure, and roles and responsibilities. The assignment also explores project management tools, risk management plans, and budget plans. Furthermore, it discusses team composition, communication strategies, project approval processes, and the importance of coaching and recordkeeping. The student also details monitoring methods for finances, resources, and quality, and provides a progress report. The assignment provides a comprehensive overview of the project management lifecycle for a staff recruitment and selection project.

Running head: PROJECT MANAGEMENT
Staff Recruitment and Selection Process
Name of the Student:
Name of the University:

1PROJECT MANAGEMENT
Table of Contents
Activity 1....................................................................................................................................3
1. Project Documentation....................................................................................................3
2. Scope document..............................................................................................................3
Activity 2....................................................................................................................................3
Activity 3....................................................................................................................................4
Activity 4....................................................................................................................................5
Activity 5....................................................................................................................................5
Activity 6....................................................................................................................................6
Activity 7....................................................................................................................................6
Activity 8....................................................................................................................................8
Activity 9....................................................................................................................................8
Activity 10................................................................................................................................10
Activity 11................................................................................................................................10
1. Team of people..............................................................................................................10
2. Communicate with people from diverse backgrounds..................................................11
Activity 12................................................................................................................................11
Activity 13................................................................................................................................11
1. Responsibilities of team members................................................................................11
2. Actions taken to clear responsibilities and project requirements..................................11
Activity 14................................................................................................................................12
Activity 15................................................................................................................................12
Activity 16................................................................................................................................13
Activity 17................................................................................................................................13
Activity 18................................................................................................................................14
Activity 19................................................................................................................................15
Activity 20................................................................................................................................15

2PROJECT MANAGEMENT
Activity 21................................................................................................................................15
Activity 22................................................................................................................................15
Activity 23................................................................................................................................16
1. Importance of review....................................................................................................16
2. Five things review must reveal.....................................................................................16
3. Presentation of Review.................................................................................................17
Activity 24................................................................................................................................17
Summative Assessment 1.........................................................................................................17
Question 1............................................................................................................................17
Question 2............................................................................................................................18
Question 3............................................................................................................................18
Question 4............................................................................................................................18
Question 5............................................................................................................................19
Question 6............................................................................................................................20
Summative Assessment 2.........................................................................................................20
Project 1...............................................................................................................................20
References................................................................................................................................25

3PROJECT MANAGEMENT
Activity 1
1. Project Documentation
Documentation and information required to prepare project plan are:
i. Project status report- Update on project progress
ii. Budget documents- Provide financial information of project
iii. Project charter- Describe entire project work including objectives, stakeholders, start
and end date (Meredith, Mantel Jr and Shafer 2017).
iv. Scope statement- Outline deliverables of plan
v. Resource documents- Information on personnel and stakeholder involved
vi. Requirements documentation- Define purpose of plan (Harrison and Lock 2017).
vii. Change control register- Document possible project changes
2. Scope document
 What is the purpose of project?
 What are available resources?
 What is in-scope and out scope of project?
 Timeframe and cost
 Who should work in project plan?
 Who will get affected by project outcomes?
Activity 2
The stakeholder table is shown as:
Type of stakeholder Stakeholder Interest Power/authority
Primary Senior Manager Providing financial
inputs
Authorize the project
plan

4PROJECT MANAGEMENT
Project Team Providing service
related information
Support customer
relations
Employees Providing secured
services with
customer value
Performance
management
Customers Product delivery and
service level
Offering of credits
Secondary Suppliers Maintain quality
standards
Maintain availability of
product
Community Staff donations Financial support
Regulatory
bodies
Legislation and
regulations
Practices of project
governance
Activity 3
The delegating authority is the manager of Local Mail Distribution Centre. The things
which are required to clarify such that the project can complete on scheduled time. There is
required to clarify about the completion date of project and project deliverables. It will help
to estimate the budget for plan and assess resources required. Monitoring as well as
evaluation techniques are considered to take correct project related decisions. It is
significantly important that the project is started when there is recruitment and selection of
skilled resources. Employment and labour laws is considered for implementing the project
(Fleming and Koppelman 2016). This legislation would encourage the members to resolve
disputes.

5PROJECT MANAGEMENT
Activity 4
As a role of project manager for developing new staff recruitment and selection
process, there are some limits of responsibility which are taken in account. Limits of
responsibility means a person has responsibility but without power. Following are limits of
responsibility:
I. Review project schedule with senior manager
II. Contract with the consultants for working on project
III. Maintaining confidential and personal information
IV. Monitor progress of plan (Lock 2017).
V. Write reports on project management for funders
VI. Review work quality on daily basis
VII. Establish a communication plan to interact with project team
VIII. Manage project funds based on accounting policies
Activity 5
The mission statement of IVM Constructions is to improve service to customers and
responsive to needs by constructing sustainable, high quality, safe and cost effective homes
through innovation. Based on this statement, the organization’s objectives are:
 To meet with customer’s needs
 Focus on sustainable construction of homes
 Benefits of the shareholders
The mission of company is supporting the objectives. As the company is at top
performer, then it will benefit the shareholders. Improve service to customers lead to meet
with their needs and constructing sustainable to meet with their expectations.

6PROJECT MANAGEMENT
It is required to consult with other people in the organization to take more
construction project related information.
Activity 6
Resources required to undertake development of new product for sale are:
a. People: Skilled people have experience in product development such as Marketing
Manager, HR Manager, Project Manager, Sales Manager and Operational Manager.
b. Equipment: Computer, internet, telephone, printers besides other communication
channels.
c. Financial resources: Paying salaries of people, facilitating the operational project
expenses and purchase of equipment.
Activity 7
Project plan for development of new staff recruitment and selection process
Goals
The goal of the project plan is to develop a process for recruiting new staffs for the
local mail distribution centre. The purpose is to provide with recruitment and selection
process of the new candidates based on three project phases- recruitment and selection
process, selection process and sending job offers.
Timelines
The duration of the project is 3 months. Start date of the project is 24-05-2020 and
end date is 15-05-2020.

7PROJECT MANAGEMENT
Work breakdown structure
Develop staff selection
and recruitment process
Recruitment and
selection process
Selecting criteria for
the applicants
Advetising the job
Receiving
applications for the
position
Selection process
Listing of the
candidates
Invitation to the
applicants for
interview
Interviewing the
candidates
Sending thank you
message to the
candudates
Sending job offers
Induction of the
candidates
Providing training to
candidates
Roles and responsibilities
Role Responsibilities
Project Sponsor  Estimating the project financial resources
 Controlling and monitoring cost
 Participating in project meetings
Project Manager  Organising the project meetings
 Updating the project documents
 Communicating with team members
HR Manager  Selecting top applicants

8PROJECT MANAGEMENT
 Interviewing the selected applicants
 Responsible for giving advertisements
Team Leader  Verifying the project scope
 Monitoring the project schedule
 Monitoring team work
Activity 8
Two project management tools related to the project:
Gantt chart: It shows as a bar chart to track project tasks across the time. It will show
relationships between the project tasks and track total duration of the plan. It is related to the
project to show project phases, resources as well as milestones (Fewings and Henjewele
2016).
Work breakdown structure: It shows hierarchical deliverables of the project for
completion of project work. It is related to the project as it is used to break down the main
activities in work packages (Nicholas and Steyn, 2017). It benefits the project by organizing
work based on requirements and classify scope risks that is not well distinct.
Activity 9
The risk assessment is required to assess probability as well as consequences of
possible risk events. It creates an awareness of the project risks to project team. The risk
management plan helps to aware people of potential risks linked with the project and provide
mitigation strategies to overcome with it. Potential project risks are business risk, injury of
workers, health and safety risks (Marchewka 2016). Following risk management plan shows
the areas which should be covered by project plan:

9PROJECT MANAGEMENT
Type of
risk
Consequen
ces
Probabili
ty
Impact Risk
level
Risk
response
Mitigation
strategy
Business
risk
Ruin
reputation
of the
company
Moderate Moderat
e
Medium Mitigate Business continuity
management plan
will help to protect
the business assets
and financial
resources.
Injury of
workers
Cost of pain
and loss of
life quality
Likely Moderat
e
Medium Accept There should
require to
communicate with
them regarding
safety policies to
deal with hazards.
Health and
safety risks
Damage to
business
productivity
and finances
Likely Major High Mitigate Health and safety
program should be
developed to
prevent workplace
injuries and
improve over
compliance laws as
well as procedures.

10PROJECT MANAGEMENT
Activity 10
Budget plan for project
Cost Items Budgeted Cost (in $)
Desktop and laptop cost 30,000
Printing cost 2,400
Internet charges 8,000
Telephone bill 9,000
Transport cost 5,600
Extra allowances 7,000
Total: 62,000
Activity 11
1. Team of people
Finance team: The financial officer is consulted to put help in project financing such
that there is no cost overrun. The team will guide the project manager to prepare the project
budget and monitor the project cost.
IT team: They are consulted for technical related issues. The team is responsible to
take decisions regarding purchase of IT equipment and resources.
Logistics team: They are consulted on issues regarding distribution as well as
logistics. They are responsible to deliver the mail distribution services on time (Heldman
2018).
HR team: They are consulted regarding human resource issues. The team is
responsible to manage issues regarding recruitment and selection of project human resources.

11PROJECT MANAGEMENT
2. Communicate with people from diverse backgrounds
At the time of communicating with people from diverse backgrounds, it should
require to interact with people to understand their cultural backgrounds. People should
require to learn as well as adapt consistency (Heldman 2018). It should require to speak
property with them so that people having less English knowledge should understand it.
Activity 12
The project plan is finalized by taking approval from the project sponsor. The project
approval is acknowledged by producing the project deliverables at the completion of project
planning stage. Signatures on the project document indicated final project approval.
Activity 13
1. Responsibilities of team members
 Human Resource Manager
 Financial Officer
 Risk Manager
 Project Sponsor
 Functional Manager
2. Actions taken to clear responsibilities and project requirements
Human Resource Manager: The manager is responsible to coordinate with
administrative functions of the organization for clean up as well as repair of the office
premises. HR Manager is responsible to hire of new staffs and consult with the executives on
project strategic development.
Financial Officer: The officer is responsible to assist in preparing of project budgets
and managing financial records for repair of flooded premises. Then the officer managers the
financial invoices (Papke-Shields and Boyer-Wright 2017).