Swinburne University INF70005: Strategic Project Management Report

This report, prepared for Swinburne University's INF70005 Strategic Project Management course, reflects on a student's experience within a project team. The report delves into team dynamics, highlighting aspects that contributed to project success and those that presented challenges, supported by references to weekly progress reports. The student identifies and analyzes key project management issues, including the clarity of project requirements and time management, and describes the team's responses to these challenges. Furthermore, the report explores the application of academic theory, specifically knowledge sharing, to deepen understanding of project management issues. The student discusses the importance of knowledge management in IT-enabled business projects, including the sharing of knowledge and the integration of team members. The report also addresses the selection of project management issues, managing knowledge in IT-enabled business projects and managing the strategic frontend and transitional backend of a project. The report demonstrates the student's ability to apply theoretical concepts to real-world project scenarios, providing insights into effective project management practices.

SwinburneUniversityofTechnology
FacultyofBusinessandLaw
INF70005–StrategicProjectManagement
Semester 1,2018
AssignmentThree–Research and Reflective Report
Due date:Friday,25th May @ 11:59pm
AssignmentValue = 35%
Each student isrequiredtoprepareand submitawrittenresearch and reflective reportof3300words (anything over
the word limit will be ignored and will not be marked). Write intothe template provided to complete your report.
Don’t set your report out in a separate structure.
The purpose of this report is to 1) reflect your experience as part of a project team in the group assignment,
and2) research ontwo projectmanagementissues in which you are required to use appropriate concepts and
models relevant to deepen your insights into the issues.
Your work should be of a high academic standard. Your reflection and research should be uploaded
electronically to Blackboard by the due date. You are expected to follow relevant parts of the required style
guide, and includes the use of Swinburne University Harvard Style referencing. Your report is to be
typewritten into the table provided, in English. The report should be written in clear, plain language, so that
non-expert users can easily understand it.
Project Management Issues
Theresearch on Project Managementissues are in video format and made available on Blackboard. They are
prepared by a number of visiting Swinburne project management scholars.
Note:
Complete this Assignment in the tabulartemplate format provided (incl. number of words used)
In grading this workit is expected to see evidence of the choice and usage of appropriate academic theory to
deepen your insights of the selected project management issues. As well as a high quality written, appropriately
referenced and supported analysis.
Markers are therefore looking for:
• analytical substance
• argument structure
• use of supporting material
• quality of writing
• persuasiveness
• overall clarity
• internal consistency
• discerning between assumptions and value judgments
vs. analysis and argument.
Grading levels for each section:
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Grade Grade range
HD 8 to 10
D 7 to 7.9
C 6 to 6.9
P 5 to 5.9
N Less than 5

Your Name: Your student ID: (use this template for Assignment 3)
Issue / Concept Specific aspect / area of focus Your response Grade & comments
Introduction Introduction to your project team
and your role within it.
[50 – 100 words]
There are four members in the team- Juan Morales, Kongsambath Pen,
Sanjana Mathews and Asad Ali. My role in the team is to coordinate with other
members and follow the instructions from team lead in order to complete the
project successfully. Our project is concerned about affects of technology in the
Australian health system.
/2
Project management
concepts
Comment on the project
significance, aims and objectives
and what you have learnt from this
experience.
[100 words]
The objective of the project is to develop a wearable system that will detect and
monitor the health condition of the patients. The innovation of this kind of
system aims to enhance the performance of monitoring and providing the
health care service to the patients more easier as the information recorded in
the system will help the doctors and other health care specialists to evaluate the
medical condition of the patients.
The experience gained from the development of the project gives a clear view
about the working of the health care system. Clear understanding of the health
care system helps to understand the areas of improvements in the process and
that experience has helped to enhance the quality of our project. The learning
about the stages for the project development has been experienced in this
course. The knowledge consulted from the PMBOK along with handling and
facing real life challenges has made the team members more confident enough
to work on new and challenging projects. /4
Identify and explain one or two key
problem[s]/risk[s] encountered and
describe your response and why
that approach was chosen.
[100 words]
The main problem for the team was that requirements for the system was not
clear at the initial stage. However, the problem has been dissolved after the
internal meetings between the team members and the meeting with the external
stakeholders related to the project. Another risk associated with the project was
the time and the estimated budget. The team has tried not to exceed the
granted budget for the project. In order to do that the steps included in the
project were followed in a strict manner and the development of the project was
stick to the predefined requirements. No additional requirements during the
development was entertained. In order to finish the project in time, the team
members did a meeting everyday where the follow-ups of the different modules
of the project were taken. In case, if it was seen that some module of the project
is lagging behind the time, the other team members tried to backup the task so
that it can be done within the timeline.
Team member dynamics Explain what team dynamics
worked well during the semester
and why. What insights will you take
The environment of the co-operation among the team members has played a
significant role in the accurate development off the project. The team leader has
played the right part and the distribution of work among the team members was /4
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into future projects?
[100 words]
specific. The team members did their work well individually and the supported
the other members in case if any problem happened (Papke-Shields, and
Boyer-Wright 2017). The sense of responsibility among the members of the
team and the good communication in the team helps to understand the
requirements of the project clearly.
It can be assumed from the positive situation that have been experienced during
the development of the project is that in future, the right selection of the team
members with efficient knowledge of the project domain and the good
communication and co-operation between the team members will help in the
development of any project.
Identify one or two key team
dynamics [positive or negative]
which impacted your team’s
performance?
Explain how these were managed.
Describe your key learning
outcomes?
[100 words]
There were many key team dynamics presented in the team during the
development of the project. One of the positive key attribute of the team was the
cooperation among the team members. In case, if one team member was facing
a problem with the decision making in doing his or her part of the work, the
other team members helped that team member to solve the problem
(Zangrando 2015). This system helped a lot to find the best solution among
many other possible solutions and leaved a good impact o the progress of the
project.
One of the negative attribute that affected the team during the development of
the project were certain misunderstandings among the team members regarding
the way of working. However, this problem was solved after two and three
meetings among the team members.
The lesson that we have learned after working in a team is that in order to
develop a successful project the communication and understanding between the
team members is important. However, there may arise certain negativity during
the development of the project and those issues should be solved mutually
between the members of the team.
Team composition and
process
Identify one aspect that:
1. Worked well
2. Did not work so well.
Explain your choice using one
illustration for each from your
weekly progress reports to support
your choice.
[100 words]
During the development of the project some of the things went according to the
plan while some of the facts put negative impact on the progress of the project.
The clear understanding of the requirements and the determination of the team
members to complete the project within the time has helped to complete the
project within time and meeting all the requirements accurately. Another positive
factor that has worked well for the project is the good domain knowledge of all
the team members. The members of the team has clear knowledge about the
technologies those are included in the project which helps the planning of the
implementation to be more accurate.
There are certain internal factors that had its negative impact on the progress
of the project. One of such factors is the misunderstanding between the team
members during the development of the project. However, that problem was
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solved after conducting a meeting between the team members.
List clearly the two chosen project
management issues from the
chosen international speakers..
Explain why you choose them.
[150 words]
There are various project management issues are present. Two of those issues
are- managing knowledge in IT enable business project and managing the
strategic frontend and transitional backend of a project.
Managing knowledge management is important as it enables the project team
members to understand the requirements of the project. Apart from that
management of the knowledge also helps to get the idea about the technology
and the environment is going to be used for developing the project. Apart from
that it also helps in sharing the knowledge.
The importance managing the strategic front end is that it evaluates the
requirements and the opportunities , which can indicate weather the project can
be done on the basis of those requirements. On the other hand the significance
of the transitional backend is that it evaluates the outcome of the project. It
delivers the transition period between the starting and ending of the project and
indicates the value of the project after it is delivered.
/3
For the first issue, identify at least
one academic theory to deepen
your insights into the issue
Briefly introduce [and reference]
your chosen academic theory.
Justify your choice.
[400 words]
The first issue discussed in as in the project management issue is managing the
knowledge in IT enable business project. This issue in the project management
has a theory which is referred as the knowledge sharing. The sharing of the
knowledge is important as the project that is going to be developed is new and
the projects team members are not known to each other. In this case the project
manager should gather relevant knowledge together in the right time to get the
right product. In this case, the working of the knowledge gathering and the way
of flowing the knowledge in the project management development is important.
In this theory knowledge has three divisions or parts. First part is stocking of the
knowledge which includes “ what is known” and “ whom it is known”. The
second part is the enabling condition. The enabling condition includes the
knowledge about the technology being used in the developing the project .This
part of the knowledge management also deals with the infrastructure needed for
the development of the project. Such infrastructure can be of various kinds such
as the system for the telecommunications or the accessing of the sharepoints.
The second aspect of this part is the trust. The people in the team should trust
each other so that they can share their knowledge with each other and in case
they can teach each other about some particular things. Third part of the
knowledge management is the knowledge practice. Knowledge practice indicate
sthe steps taken by the project manager on the basis of the results and the
information gained from the previous two parts of the knowledge management.
The project manager can utilize those information through conducting meetings,
brainstorming sessions or generating the plans and the strategic reports.
The management of the knowledge is justified as it helps to make the sharing of
/3
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the relevant knowledge I the project development process. The management of
the knowledge enables to gather the important information for the development
of the project also it synchronized the thinking and the way of processing of the
information of all team members of the project. The project manager can get the
relevant ideas from the practice of the knowledge management that enhances
the quality of the knowledge.
Using your chosen theory to explain
how this helps you to gain deeper
insights into the first issue.
[600 words]
The proper knowledge management has its significance in the development of
the project. The knowledge management helps to gather all the relevant
knowledge in the project domain. This gathering of the knowledge helps in
developing the rich project documentation, better risk management plan and
making the right work breakdown structure. The sharing of the knowledge puts
the importance of document alignment. The alignment of the document
indicates that the business documents and the technical documents will be
synchronized. This means, the business document will inform the progresses
and the changes to the technical document and the technical document will
cooperate with the business documents. The proper alignment of the
documentation process will deliver better business values. Apart from that
alignment of the understanding of the people is required. It is also refereed as
shared understanding. In order to do this, the business executives needs to
understand the contribution of the changing of the business in order to deliver
the business values. The business people needs to understand the way of
changing of technology will help to gain the business values. The contribution of
the knowledge management delivers the good documentation and the alignment
of the documentation and creation of the shared understanding.
/4
Identify your new learning and
explain how this insight will
influence you in the future.
[200 words]
The first issue describes the importance of the management of knowledge and
also delivers the theories that describes the three aspects of the knowledge
management. The learning from this issue helps to understand the importance
of the requirement gathering of the project and understanding the level of
knowledge of the each team members. In order t o understand the requirement
the meetings with the clients and stakeholders are needed to be done. The
clarity in the requirement gathering will help to mitigate the chances of
happening of the scop creep. The good communication between team members
will help to ease the communication between the members , this will generate
the flow of the knowledge which will help in the sharing of the knowledge. In the
future while developing the project, we will give more importance to the
requirement gatherings and the selection of the team members will be done
wisely, so that we can communicate with each other easily. Apart from that
before starting the project we will understand the specific requirements for the
infrastructure for the project.
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For the second issue, identify at
least one academic theory to
deepen your insights into the issue
Briefly introduce [and reference]
your chosen academic theory.
Justify your choice.
[400 words]
The second issue about the project management described in this discussion is
the managing the strategic front end and transitional backend of a project. The
strategic front end and the transitional back end of the project are the part of the
project life cycle. The importance of these two terms in the project management
phase are under researched. However, these two terms plays an important part
in the development of the successful project. The strategic front end of the
project denotes the initial stage of the requirement gatherings. This tem
denotes weather the project can be carried out or not. The strategic front end
works on the perspective project which means that the project is not approved
to be developed. The strategic front end suggests the opportunities and the
potentials of the project which is important for the success of the project.
The transitional back end starts after the compilation of the project. This term
denotes the value the project generates after the compilation of the project. The
important question in this stage is about the transition between the starting of
the project and the commencement.
/3
Using your chosen theory to explain
how this helps you to gain deeper
insights into the second issue.
[600 words]
The strategic front end represents the project as the perspective project. The
perspective project allows to evaluate the opportunities of the future projects.
This helps to gain an insight view and the assumption about the success of the
project. This phase is concerned about the requirement gatherings and
evaluating the opportunities. The requirement gathering can be done through
the management of the knowledge which has been discussed as the another
project management issue. The strategic front end of the project can indicate
whether the requirement and the opportunities can develop the project which
will deliver its values in a right way.
The transitional back end denotes the value which is delivered by the project
after the compilation of the project. The value of the project depends on if the
outcome of the project is meeting all the requirements of the project.
There is a connection between the good strategic front end of the project and
the transitional backend of the project. The strategic front end of the project
deals with the opportunities and the requirement so the project. The accurate
gathering of the information will help to make the blueprint of the project
planning in a right way. The commencement of the project in a proper will
deliver a service whose outcome will meet all the requirements expected from
the project. This meeting of the expectation will serve the right value of the
project.
/4
Identify your new learning and
explain how this insight will
influence you in the future.
[200 words]
The improper communication can restraint the progress of the project. It can
also leads to the happening of the scope creep in the project management.
There are various ways to eliminate effects of the improper communication.
Some of these approaches are daily meeting about the progress of the work
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between the team members and the follow up with the clients through
maintaining a routine. , the lack of proper communication between the team
members can restraint the progress of the project. In this case, the progress of
the different modules of the project is not discussed among the team members,
for this reason the synchronization between the works of the different modules
can get hampered. . Some of the collaboration software can be used in this
case.
References Presented appropriately in
accordance with:
Swinburne Harvard Style Guide
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