Project Management Plan: Office Relocation Project

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Project
Management

Contents
Introduction..............................................................................................................................................3
Part A: Theoretical explanation of each project element.........................................................................4
Project Selection Prioritization Matrix............................................................................................4
Project Scope......................................................................................................................................4
Business Case......................................................................................................................................4
Milestone.............................................................................................................................................4
Initial Risk Identification..................................................................................................................5
Resources Required...........................................................................................................................6
Initial Stakeholder Identification.....................................................................................................7
Team Operating Principles...............................................................................................................8
Lessons Learned.................................................................................................................................8
Commitment.......................................................................................................................................9
Part B: Practical example of a charter...................................................................................................10
Letter to sponsor..............................................................................................................................10
Title of the project............................................................................................................................10
Project Scope:...................................................................................................................................10
Business case.....................................................................................................................................10
Milestone:..........................................................................................................................................11
Initial Risk Identification:...............................................................................................................12
Required resources..........................................................................................................................12
Stakeholders:....................................................................................................................................13
Team operating principles:.............................................................................................................13
Lesson learned:.................................................................................................................................13
Conclusion.............................................................................................................................................14
References..............................................................................................................................................15

Table of tables
Table 1: Criteria table..............................................................................................................................5
Table 2: Milestone table..........................................................................................................................5
Table 3: Initial risk identification table....................................................................................................6
Table 4: Resource required table.............................................................................................................7
Table 5: Stakeholder table.......................................................................................................................8
Table 6: TOP table...................................................................................................................................9
Table 7: Lesson table...............................................................................................................................9
Table 8: Commitment table...................................................................................................................10

Introduction
The company of Insurance lease is has been expired and landlord designates that it will not
resume again. So, the project manager wants to shift the company in a new location for that,
the manager asked for the proposal of the project.The project proposal will be approved by
the CEO and assign the budget & time to complete the project. The project includes
stakeholders that are branch manager will behave as project manager, administrator manager,
CIT manager & Staffs. The duration given for the shifting is 2 months. So, the company has
the window of 4 days from Friday to Monday as on Friday the packing of the equipments will
accomplish, on Saturday and Sunday the equipments will be removed and shift follow by the
staffs. To achieve these goals this project consist of the scope of the project, milestone
required to achieve, identify the risk, required resources, stakeholders, principles for
operating the team, learned a lesson from previous projects & commitments.

Part A: Theoretical explanation of each project element
Project Selection Prioritization Matrix
Table 1: Criteria table
Project/Selection Criteria
Minimum
disruption
Achieving the
objectives
Weight: 5 12 Total
Relocation project 8 5
(5*8=) 40 (12*5=) 60 (40+60=) 100
Project Scope
The Company of insurance is situated in a suburban place. The lease of the company has
been expired & it is designated by the landlord that it will not resume. The company has a
duration of two months to vacant the place. Now the project manager will find the location
near to the suburb. So, the report is prepared for the approval of the project by the CEO. The
scope of the project is not to exceed the budget that is $100,000 & time is 6 weeks. It should
achieve the shift without having the maximum disturbance between the customers & staffs. In
this project, there are three stakeholders such as branch manager behave as project manager,
manager of CIT (Communication and Information technology). Its aim is to complete the
project within minimum disturbance. The team has a window of 4 days that is Friday to
Monday. Every Sunday equipments are check so, it will properly work on Monday.
Business Case
It consists of the strategies used in the project that is the work complete in the duration given
& the budget. To overcome the damages the equipment’s packed safely & the staffs will
complete their task on the time & with minimum disturbance (Anonymous 2015, p. 3).
Milestone
Table 2: Milestone table
Milestone Completion Acceptance Stakeholder

Date Criteria Judge
Charter signed off
Process of Packing 25th
January
Project manager Project manager
(manager will
overview the
packing.)
Equipment’s removing 26th
January
Manager of CIT
(Communication
& Information
Technology)
CIT (It is taken
under the
communication
& information
technology.)
Hardware shifting 27th
January
Manager of CIT
(Communication
& Information
Technology)
Staffs (It will
shift the
hardware.)
Determine the packing equipment’s 28th
January
Administrator
manager
Administrator
manager( It will
select the
equipments for
packing)
Moving the files 1st February Project manager/
Administrator
manager
CEO/Project
manager( move
the files that are
important. )
Shifting to a new location 2nd February Project manager CEO/ project
manager(Shift
all the important
equipment’s )
Project completion

(Kloppenborg, 2019)
Initial Risk Identification
Table 3: Initial risk identification table
Project (Potential) Risks Risk Owner Contingency Plans
Risk approach Project
manager/ CEO
The manager makes the
proper strategy for the
successful execution of the
project.
The risk in the program CIT manager
(Communicatio
n & Information
technology)
Program risk may occur
but it is reduced or
overcome when the system
& program will check on
week basis & maintain it.
Risk in the economy Project manager Take care of the economy
as it increases the sales go
down.
Risk in quality Project manager Properly pack the
equipment’s & the
carefully handle it.
(Kloppenborg, 2019)
Resources Required
Table 4: Resource required table
Funding: The budget & the time is fixed that is $ 100,000 & 6 weeks
respectively for shifting to the new location.
People:  CEO
 Branch manager behave as Project manager

 CIT (Communication & Information technology) manager
 Administrator manager
 Staffs
Equipment:  Computers
 Cartoons for packing
 Vehicle use for shifting.
 Mobile phones.
Other:  Medical kit
 Refreshments
 Fuel.
(Zhong 2018, pp. 293–305 )
Initial Stakeholder Identification
Table 5: Stakeholder table
Stakeholder Interest in Project Priority
CEO
CEO will give
permission for the
shifting to the new
location project. High
Project manager
The project manager will
allot the task to the
members. High
Administrator
manager
Administrator manager
will overlook the project
& track the reports of the
Medium

project.
CIT(Communicatio
n & information
technology)
manager
It will take care of the
operational equipment’s. Medium
Staffs
The work allots by the
project manager will be
completed before the
deadline. Low
(Cacilda et al. 2017, pp. 43–66)
Team Operating Principles
Table 6: TOP table
# Team operating principle
1 Identify the risk occurring in the project.
2 Apply the skills of management effectively to teams.
3
Manager has great interpersonal skills & allows staffs to take a decision to reach the
goal of the project.
(Delaney 2017,pp. 9–9).

Lessons Learned
Table 7: Lesson table
Lesson
1
Retrieving the experienced from the past projects for enhancing the performance of
the future project.
2 Proper communication between the staffs & project manager.
3 Discover the problems that will predict to come in the future.
(Kloppenborg, 2019)
Commitment
Table 8: Commitment table
Sponsor Department / Organization Signature
CEO N/A
Project Manager Department / Organization Signature
N/A
Core Team Members Department/ Organization Signature
N/A

Part B: Practical example of a charter
Letter to sponsor
To: CEO, Insurance Company
From: Project Manager
Shifting to a new location
The project will validate the business case, project scope for shifting to a new location. The
project of shifting has a window of 4 days that is from Friday to Monday. On Friday the
packing of the equipment’s will be complete, on Saturday and Sunday the equipment will
shift & remove to a new location.
This project uses the SMART approach for the shifting to a new location it consists specific
to project, measurable the resources, attainable towards the goal, relevant in terms the scope
of the project and time for completing the project. The project consists the risk identification
by following the principles, plan of milestones & predictions, specify the resources that are
required & figure the measures of the success.
The aim of the project is to complete the project within duration with minimum disturbance.
All the equipment’s are test before Monday working.
The ambiance of the project is healthy, requesting your approval to implement the project
successfully in the correct direction.
Title of the project: Shifting to a new location
Project initiation date: 25th January Project finish
date: 2nd February
Project Scope:
 The budget and time should not exceed the planned budget and time.
 There will be no disturbance between staff and customers.
Business case:
 To avoid the risk the principles must be followed.

 The equipment should be carefully packed (Anonymous 2015,p. 3).