Project Management Analysis: Tools, Implementation, and Evaluation

This report provides a comprehensive overview of project management, focusing on the critical assessment of various tools and techniques. It delves into the usefulness of project management methodologies, including Prince2, Scrum, and PERT, evaluating their strengths and weaknesses. The report outlines a detailed plan for project implementation, specifying relevant steps and communication strategies for stakeholders. Furthermore, it offers a critical evaluation of the ability to manage projects effectively, incorporating feedback and identifying areas for self-development. The analysis covers project initiation, planning, execution, and closure phases, emphasizing the importance of resource allocation, scheduling, and adherence to project standards. The report concludes with a summary of findings and recommendations for enhancing project management capabilities within an organization.

MANAGING PROJECTS
IN THE ORGANISATION

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................1
MAIN BODY...................................................................................................................................1
1. Description on the critical assessment of the usefulness of project management tools and
techniques. ..................................................................................................................................1
2. Draw a plan for the implementation of the project and specify the relevant steps that helps
to conduct the plan. Communicate this plan to colleagues and stakeholder. .............................5
3. Critical evaluation on ability to manage the project and use feedback from other to plan and
implement the project. Identification of strength and weakness and creates self development
plan to manage the project performance. .................................................................................10
CONCLUSION..............................................................................................................................12
REFERENCES..............................................................................................................................13

INTRODUCTION
The project is based on the idea that helps to develop the overall capabilities and this is
inclusive of program management, portfolio management and brings effectiveness to the
organization by implementing successful strategy (Stretton, 2018). Thus, project management is
wider tool that helps concerned team in achieving objectives more effectually within appropriate
time frame. In the context of project, resources, communication etc. are recognized as the most
effectual aspects which helps in accomplishing project in an efficient manner.
The present project will look over construction of project in order to build the building. In
addition to this, the various things are to be considered as importance and use of project
management tools and techniques, plan for the implementation of the project and critical
evaluation on the ability to conduct the appropriate project. The main aim of project is to
understand the ability to manage the project within the workplace so that each things can be
undertaken effectively.
MAIN BODY
1. Description on the critical assessment of the usefulness of project management tools and
techniques.
The project management tool and technique is something that defined as to be used in
performing the operation of project activities in the effectively mode. In addition to this, it can
be said that there are wide variety of techniques that assists in terms to develop ideas and
thinking in programme and project management environment (Shahrokhi, Nasserabadi and
Babaei, 2017). In addition to this, the skills required depends on the each specific projects that
minimise the disruption of routine business activities. On the other hand, skills are must be
requires and this all depends over specific project and research available at a time. In addition to
this, it can be said that to form the project management plan in the effective manner. Thus, it is
defined in the following manner as are-
Project management tools and techniques
The project management plan is crucial function that works as to deliver the project in
effectively and efficiently manner. In addition to this, PMTT is to be considered as an essential
element of project management process so that all things can be conducted effectively. This is
the process that is inclusive of the four phases that is initiating the project, planning the project,
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executing project and closing the project so that each things can be outlined well and effectively
manner. There are various tools and techniques of project management which are used in
building project in the best manner possible are as follows along with critical evaluation of each-
Prince 2 (Project Management)
The project management tool is quite effective for managing project starting from
coordinating with people and then supervising them according to plan and requirement in
effective manner. The best outcome of project will be accomplished by implementation of
Prince tool for managing and accomplishing project quite effectually. It is also termed as
'process-based method' as it includes series of steps needed to done for streamlining project and
attain desired outcomes (Liu and et.al., 2018)). It can be critically evaluated that Prince 2 allows
for implementing of various changes that helping in making improvements while effectively
carrying out projects.
It can be assessed from critical evaluation that even though changes can be done in the
project, it is not much flexible for handling bigger projects. This implies that it lacks flexibility
up to a high extent. However, apart from this disadvantage, it is much beneficial in reducing
costs and also effective in coordinating with people. Moreover, it can be ascertained that by
using this project management technique in building project, expenditures will be saved up to a
major extent in the best manner possible manner. This means that with proper supervision and
coordination with people, project outcome can be attained in a better manner. Moreover, cost
minimisation will be done and project would get completed within stipulated time.
Scrum
Scrum is another useful project management technique used for concentrating on
communication and team work among people so that they carry out project in proper manner
within time. If job roles are clearly stated to people, then overlapping of work gets eradicated and
efficiency enhances quite effectually (Frijns, Van Leeuwen and Bierwolf, 2017). While,
communication gap lies among people, then coordination is lost leading to deficiency in
completing project. Scrum is mainly focused on development of project within well-defined
parameters so as to build project in timely manner. It can be critically evaluated that Project
Manager is liable to breakdown work in accordance to roles of employees so that work may be
managed in a better manner. In it, daily updates are shared to team members which highlights
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inefficiency or shortcomings quite effectively. This helps to take measures to get project on
track.
By considering critical analysis of Scrum, it can be said that daily updates regarding
project and organising meetings gets bit of frustration. It comes because constant supervision is
directed upon them. It can cause loss of talented employees or it can create negativity up to a
high extent. Moreover, project gets stuck in between and gets unnecessary delays.
These are some of the demerits acknowledged from the tool as it engages constant
supervision and affects employees and they are unable to maintain quality. However, Scrum has
mainly benefits rather than that of disadvantages. This is evident from the fact that work is
breakdown in accordance to job roles to people and as a result, duplication of work reduces with
ease. On the other hand, daily updates are provided regarding project and thus, efficiency can be
attained as feedbacks can be handled in a better manner (Unterhitzenberger and Bryde, 2018). It
helps to enhance quality of work and shortcomings gets corrected by taking corrective measures.
Hence, it can be said that project may be effectively accomplished within stipulated time through
using this technique.
PERT (Program Evaluation and Review Technique)
It is used for making plans and coordinating entire project in the best manner possible.
The factors are effectively identified together with making out interrelations. It can be critically
evaluated that PERT visual depiction of entire activities are drawn which are carried out in
accordance to activities interrelated in effective manner. The visual diagrams are made and as a
result, Project Manager is able to effectively attain productivity in the best manner possible.
Moreover, diagrams will help in getting reliable information and all activities are interrelated to
each other. This helps to get reliable information from diagram and project is done accordingly.
In addition to this, critical path is calculated which is the longest path, an activity will take in
order to produce results. Moreover, problems can be easily assessed in advance and team
members are also aware about the same in advance only. This leads to efficiency in attaining
project completion within stipulated time.
It can be argued from critical evaluation that PERT analysis breaks the entire project into
independent and dependent activities. Accuracy and correct data needs to be feed else, results
will not be appropriate (Banihashemi and et.al., 2017). It can be assessed that it is tough task for
team members for collecting exact data and prepare presentation in effective manner. In addition
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to this, this technique is more rigid and complex to implement the same in effective manner. On
the other hand, calculating critical path is complex affair and is rigid in nature.
Tools Ease of
understanding
Fitting with
requirements
Implementation
Prince 2 It is easy to effectively
understand and no
requirement of training
for developing project
It helps in
coordinating people
and supervising plan
in according to
requirement.
It is useful for
developing project and
the same will help in
saving costs and
money.
Scrum This technique is quite
easier to implement
and steps can be
followeed.
It is useful for building
project as it provides
speed and accuracy.
It is easier in
developing and
comply with
requirements.
PERT It is complex and
tough.
It is required for larger
projects.
It is not useful as it is
difficult to understand.
2. Draw a plan for the implementation of the project and specify the relevant steps that helps to
conduct the plan. Communicate this plan to colleagues and stakeholder.
The work break down structure is the key project deliverable that works as to organize
the team work into the manageable actions. It is helpful terms that defines the project scope into
the appropriate manner. This kind of the activities will helps to create the better management
plan of the activities. Thus, it defined the all task into the segregation and will allow to
completion of the task in the appropriate manner. In order to the conduct the things in the better
manner the more detailed schedules will b helpful in terms to conduct the proper work break
down structure. Thus, the work breakdown structure will be drawn in the following presented
manner as-
Task
Mode Task Name Duration
(in days) Start Finish Predecessors WBS
Auto
Scheduled Research Project 70 Thu
9/13/18
Wed
12/19/18 1
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Auto
Scheduled Preparation 19 Thu
9/13/18
Tue
10/9/18 2
Auto
Scheduled
Topic Selection For
Investigation 8 Thu
9/13/18
Mon
9/24/18 2.1
Auto
Scheduled
Analysis Of All
Associated Problems 6 Tue
9/25/18
Tue
10/2/18 3 2.2
Auto
Scheduled
Establishment Of
The Time Schedule
For Resource
Allotment
5 Wed
10/3/18
Tue
10/9/18 3,4 2.3
Auto
Scheduled Execution 56 Wed
10/10/18
Wed
12/26/18 3
Auto
Scheduled
Analysis Of The
Views Which Are
Provided By Various
Authors For Particular
Matter and Literature
Review Writing
10 Wed
10/10/18
Tue
10/23/18 5 3.1
Auto
Scheduled
Selection Of
Research Methods 15 Wed
10/24/18
Tue
11/13/18 5,7 3.2
Auto
Scheduled
Computing And
Determining All
Associated
Expenditure.
5 Wed
10/10/18
Tue
10/16/18 5 3.3
Auto
Scheduled
Analysis Of Data
And Its Interpretation 17 Wed
11/14/18
Thu
12/6/18 8 3.4
Auto
Scheduled
Evaluation Of
Outcomes 9 Fri 12/7/18 Wed
12/19/18 10 3.5
Auto
Scheduled
Closing Of Research
Project 8 Thu
12/20/18
Mon
12/31/18 4
Auto
Scheduled
Obtaining
Conclusion And
Relative
Recommendations
7 Thu
12/20/18
Fri
12/28/18 11 4.1
Auto
Scheduled
Providing Complete
Documentation Of
Obtained Results
5 Thu
12/20/18
Wed
12/26/18 11 4.2
Auto
Scheduled
Submission Of
Complete Report 1 Mon
12/31/18
Mon
12/31/18 13,14 4.3
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Communication with stakeholder about project management plan activities-
The project management communication plans is a tool that enables to communicate
effectively with the project and with the client, team and other stakeholder. This step will be
helpful in terms to sets the clear guidelines that how information is need to be shared and who is
responsible in order to be looped in project communication. Thus, stakeholder communication is
one of the essentials component of stakeholder management (Chan, Scott and Chan, 2004). In
this, communication plan will be helpful in order to create the things in the better manner. The
better communication plan will enhance project management plan in the appropriate mode. The
project communication plan is one of the essential component and this will be inclusive of the
following activities as are-
 It works as to creating the written documentation effectively.
 The setting of the clear expectation for how and when updates will be shared.
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 Enhancing the visibility of the project and status.
 It is helpful in terms to providing the opportunity for the feedback to be shared.
 There is need to boosting the productivity of the team meetings.
 Ensuring of the project outlines in terms to aligns with the goals.
This is the effective way to keep the right people in the loop. It is one of the critical step
that works as to be feel values, involves and appreciated. In this, it can be said that the
stakeholder management plan will be the spreadsheet that works as to point out the interest and
influence with the one another so that all other activities can be carried out in the better manner.
The list must be of the key stakeholders that receives the communication and that must be
inclusive of the type, frequency and detail. Thus, the detailed information about the stakeholder
must be defined in the following manner as are-
External- In this, the client inclusive of the main client member, team and their division director.
This is the environment there are typically one or two stakeholders and this all identifies the
liaison from the client and project management team. In this, there will be small number of
critical leaders that all are considered as key stakeholders.
Internal- In this, the project management team will be inclusive of the contractors, vendors,
resourcing director and accounting department members this all are the crucial element in terms
to run the project in the efficiently and the profitable manner (Personal Professional
Development Plan | Personal Development Plan Example, 2018).
Expanded stakeholders- This is the term that will be inclusive of the customers, employees,
manufactures, vendors and environmental and other kind of the activities. In addition to this,
there mist be maintaining of the strong, consistent communications. In addition to this, the
stakeholder are working as to maintain the better public relationship.
Stakeholder Communication
method
Frequency Responsibility Notes
Key stakeholders Project kick off
meeting
Start of the
project
The program
office
management
Both the team and
client and kick off
meetings
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recommended.
Client executive Executive
steering
committee
2 months Will be conducted
by the accountant
manager.
The review status,
milestone must be
met in order to
earned the value
to the indicators.
Client sponsor Status meeting
status report
Within the people
of 3 month.
Project manager This is helpful in
terms to review
the project status,
schedule and
request issues.
Development
team
Status meeting Within the people
of 4 month.
Project manager There must be
review of the
project status and
all other activities
that helps to
define the all
things in the
appropriate
manner.
This also provides
the input for the
subsequent
meeting with the
client sponsor.
Client managers Newsletter or the
E-mail
Within the period
of 3 month
Project
management
office
Clarinet sponsor
and key client
The client
satisfaction
End of the each The account
manager and
Informal and
formal end of the
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stakeholder survey month phase project manager. each phase.
Hence, it can be said that the project management plan will be helpful in terms to conduct the
things in the better manner. The creation of the project management plan and communication
action plan will help to conclude the all the things in the better manner. With help of providing
the communication plan to stakeholders the all activities can be done in the appropriate manner.
Thus, feedback can also be achieved and the things can be done in the systematic mode.
3. Critical evaluation on ability to manage the project and use feedback from other to plan and
implement the project. Identification of strength and weakness and creates self
development plan to manage the project performance.
The scope document will be useful to get the project done with the all other activities. In
this, the quality of the project must be maintained so that all other things can be accomplished by
the maintaining the boundaries of the project. In this, the quality of the scope of the project
manager will always works as to maintain and understanding the product and services of the
products effectively. This is the tool that is helpful in order to obtain the timely feedback of the
consumer so that proper information can be conducted in better mode.
This is the term that put their focus over the cost and scheduling planning and controlling so that
all things can be done in the better manner. In addition to this, developing the plan and taking the
progress the all things can be developed in manner that helps to conduct the project deliverables
effectively. The timely feedback must be taken so that all information can be sustained in the
proper manner. The effective project management plan will be helpful in terms to conduct the
whole information in the systematically mode. This is also the tool that is depended over the both
cost and planning too. The main aim is conduct the things in the better mode.
Implementation of project- The project implementation is process that works as develop the
plan into action so that there can be possibilities in terms to meet out the strategic objectives and
goals. The project planning is the complete detailed process yet it must be flexible for having
changes. Under this, contractor- customer relationship the contract must be signed and it should
be based on right decision about the structure of contract. In terms to undertake the proper
project implementation the following three triple constraints must be followed as-
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Project scope management- This is term that is comprises of management process that ensures
definition, planning and implementation of the work. In the general, integral part of the project
controlling in project implementation phase is to making sure that actual work follows WBS.
Project time management- This term means managing the project schedule in terms to
implementation and closure phase and focus on controlling the project schedule effectively. In
this, the all task will be given the particular deadline and the things can be organised in much
better manner.
Project cost management- In order to undertake the project management activities effectively it
is essential to maintain adequate resources so that all things can be done in systematic mode. The
cost must be maintain so that all things related to project must be framed effectively.
Strength and weakness that creates and develops self development plan-
Strength Areas for the further development
I have identified that I can able to do the whole
project effectively as I have enough skill to do
the things in the corrective manner.
I also gained confidence by proving that I
could cope up the pressure of the all the
managerial activities in project. At the time of
the practical work I was guided by the clear
direction.
I also got to know that I was having the ability
to provide the clear direction and to manage
the people in terms to do the things effectively
and to achieve the specified task.
I am expert in handling technical issues so I
can able to deal with practical problems.
 It was very typical to maintain the work
life balance and physical fitness
standards at the time of academic
studies.
 In terms to build and enhance and my
self confidence level I need to have
well developed team so that I can do
and manage the things effectively.
 I was not that much good in managing
the communication with the people
effectively so that I can conduct the
things in the effective manner.
 The confidence level of mine is also not
that much effective and this kind of the
activities affects the working in the
better manner.
 I need to bring improvement in terms to
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