BM522 Project Management Report: Camden Sickle Cell Project Planning

This report, prepared for the BM522 Project Management module, presents a comprehensive project plan for a musical concert aimed at raising awareness for the Camden Sickle Cell and Thalassaemia Service Group. The report includes a detailed Gantt chart outlining project tasks, durations, and dependencies, alongside a stakeholder analysis identifying key individuals and their interests. A Work Breakdown Structure (WBS) is provided to organize project tasks, and a risk register assesses potential challenges and mitigation strategies. The report explores various criteria for meeting project deadlines and recommends the PRINCE2 methodology for its structured approach to project organization, risk management, and cost-benefit analysis. The conclusion summarizes the project's feasibility and the importance of risk management in achieving the defined goals.

BM522 Project Management

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................2
TASK 1............................................................................................................................................2
Gantt chart...................................................................................................................................2
TASK 2............................................................................................................................................6
Stakeholder analysis....................................................................................................................6
TASK 3............................................................................................................................................7
WBS.............................................................................................................................................7
TASK 4............................................................................................................................................7
Risk register.................................................................................................................................7
TASK 5..........................................................................................................................................10
Different criteria to meet the project deadline...........................................................................10
TASK 6..........................................................................................................................................11
Methodology..............................................................................................................................11
CONCLUSION..............................................................................................................................11
REFERENCES..............................................................................................................................12

INTRODUCTION
Project management is a process of leading the work of team to attained goal and meet
the success criteria as well. The present study helps to attract the investors for the project and for
that network and gantt chart will be developed in order to determine the duration of a work.
Also, present stakeholder analysis and define the best project management methodology for the
project as well.
TASK 1
Gantt chart
Task
Mode Task Name Duratio
n Start Finish Predecessors Early
Start
Early
Finish
Late
Start
Late
Finish
1 Budget Approval 1 day Mon
4/26/21
Mon
4/26/21
Mon
4/26/21
Mon
4/26/21
Mon
4/26/21
Mon
4/26/21
2 Hire Publicity
Director 14 days Tue
4/27/21
Fri
5/14/21 1 Tue
4/27/21
Fri
5/14/21
Tue
4/27/21
Fri
5/14/21
3 Hire Set
Designer 14 days Tue
4/27/21
Fri
5/14/21 1 Tue
4/27/21
Fri
5/14/21
Tue
6/15/21
Fri
7/2/21
4
Hire
Place For
Auditions
7 days Mon
5/17/21
Tue
5/25/21 2 Mon
5/17/21
Tue
5/25/21
Mon
5/17/21
Tue
5/25/21
5
Advertising
To Hire Crew
and Cast
7 days Mon
5/17/21
Tue
5/25/21 2 Mon
5/17/21
Tue
5/25/21
Mon
5/17/21
Tue
5/25/21
6
Hire Production
& Publicity
Crew
28 days Wed
5/26/21
Fri
7/2/21 4,5 Wed
5/26/21
Fri
7/2/21
Wed
5/26/21
Fri
7/2/21
7 Set Designed
and Built 35 days Mon
7/5/21
Fri
8/20/21 3,6 Mon
7/5/21
Fri
8/20/21
Mon
7/5/21
Fri
8/20/21
8 Train Production
Crew 12 days Mon
7/5/21
Tue
7/20/21 3,6 Mon
7/5/21
Tue
7/20/21
Thu
8/12/21
Fri
8/27/21
9 Auditions To
Hire Cast 2 days Wed
5/26/21
Thu
5/27/21 4,5 Wed
5/26/21
Thu
5/27/21
Wed
5/26/21
Thu
5/27/21
10 Cast Rehearsal 66 days Fri
5/28/21
Fri
8/27/21 9 Fri
5/28/21
Fri
8/27/21
Fri
5/28/21
Fri
8/27/21
11 Hire Orchestra 7 days Tue
4/27/21
Wed
5/5/21 1 Tue
4/27/21
Wed
5/5/21
Thu
6/24/21
Fri
7/2/21

12 Music 7 days Thu
5/6/21
Fri
5/14/21 11 Thu
5/6/21
Fri
5/14/21
Fri
8/13/21
Mon
8/23/21
13
Photograph Cast
And Crew &
Collect
Biographies
35 days Mon
7/5/21
Fri
8/20/21 6,9,11 Mon
7/5/21
Fri
8/20/21
Mon
7/5/21
Fri
8/20/21
14
Enter
Information Into
Computer
1 day Mon
8/23/21
Mon
8/23/21 13 Mon
8/23/21
Mon
8/23/21
Mon
8/23/21
Mon
8/23/21
15 Printing 5 days Tue
8/24/21
Mon
8/30/21 14 Tue
8/24/21
Mon
8/30/21
Tue
8/24/21
Mon
8/30/21
16 Develop an
Advertising Plan 7 days Mon
7/5/21
Tue
7/13/21 6 Mon
7/5/21
Tue
7/13/21
Thu
7/22/21
Fri
7/30/21
17 Advertising
media 21 days Wed
7/14/21
Wed
8/11/21 16 Wed
7/14/21
Wed
8/11/21
Mon
8/2/21
Mon
8/30/21
18 Orchestral
Rehearsal 4 days Mon
5/17/21
Thu
5/20/21 12 Mon
5/17/21
Thu
5/20/21
Tue
8/24/21
Fri
8/27/21
19 Order Costumes 7 days Fri
5/28/21
Mon
6/7/21 9 Fri
5/28/21
Mon
6/7/21
Thu
8/12/21
Fri
8/20/21
20 Costume Parade
And Alterations 5 days Mon
8/23/21
Fri
8/27/21 7,19 Mon
8/23/21
Fri
8/27/21
Mon
8/23/21
Fri
8/27/21
21 Dress Rehearsal 1 day Mon
8/30/21
Mon
8/30/21 8,10,18,20 Mon
8/30/21
Mon
8/30/21
Mon
8/30/21
Mon
8/30/21
22 Performance 10 days Tue
8/31/21
Mon
9/13/21 15,17,21 Tue
8/31/21
Mon
9/13/21
Tue
8/31/21
Mon
9/13/21

Critical path

Path 1 = 1+2+4+6+13+14+15+22
= 1+14+7+28+35+1+5+10
= 101 days
Path 2: 1+2+5+9+10+21+22
= 1+14+5+2+66+1+10
= 70 days
Path 3: 1+2+5+6+13+14+15+22
= 1+14+5+28+35+1+5+10
= 99 days
Path 4: 1+2+5+9+7+20+21+22
= 1+14+5+2+35+5+1+10

= 71 days
The longest distance is 101 days whereas the shortest distance is 70days i.e. path 2.
TASK 2
Stakeholder analysis
Matrix
Keep satisfied Manage closely
 Team members
 Camden Sickle Cell and Thalassaemia
Service Group
 Project manager
 Senior manager of University
Monitor Keep informed
 Student  Government
 Competitors
High power, high interest (Manage closely): In order to develop a project, project manager and
senior manager may fall in this category to closely monitor the work and delegate roles and
responsibility.
High power, low interest (Keep satisfied): team members and Camden Sickle Cell and
Thalassaemia Service Group are belong to this because the project is actually designed to attract
investors.
Low power, high interest (Keep inform): There is a need to make a decision by considering
competitors and also manage the work accordingly.
Low power, low interest (Monitor): The entire project is designed for the students so that they
will be attracted towards it.
Communication strategies

 With the help of verbal communication, PM may deliver the important notice to their
stakeholders. It can be in a form of conference, meetings and telephonic communication
(Martinsuo and Geraldi, 2020).
 Non-verbal or written communication is another strategy that is used by the project
manager to deliver important information to people. This can be done in the form of
email-text messages etc.
TASK 3
WBS
TASK 4
Risk register
Probability
Music event
Project initiation
Hire Publicity
Director
Hire Set Designer
Hire Place For
Auditions
Hire Production &
Publicity Crew
Hire Orchestra
Project Planning
Budget Approval
Advertising To Hire
Crew and Cast
Set Designed and
Built
Auditions To Hire
Cast
Enter Information
Into Computer
Develop an
Advertising Plan
Project execution
Train Production
Crew
Cast Rehearsal
Photograph Cast And
Crew & Collect
Biographies
Printing
Advertising media
Orchestral Rehearsal
Order Costumes
Monitoring
Music
Costume Parade And
Alterations
Dress Rehearsal
Closure
Performance

Low Medium High
Risk identified Likelihood
(1= high
2=
medium
3= low)
Probability Mitigation strategy Responsible
person
Time risk 2 To manage the same, PM should
monitor each phase and uses key
performance indicator
Project
manager and
team
members
Supply chain risk 3 To mitigate it, Project manager
should conduct market analysis
so that the chances of risk may
minimized.
Project
manager
Human Resource
risk
2 Project manager should have
some alternatives so that they
can use the same whenever
needed.
Project
manager
Conflicts 2 To manage the conflicts between
team members, PM must use the
effective strategy and ensure
about proper communication as
well.
Project
manager and
team
members
Technical risk 1 In order to improve technical
risk, project manager must use
alternatives and hire technical
manager in order to minimize
the risk and implement the same.
Project
manager and
Sponsor
Natural risk 3 It is belong to earthquake and Project

flood, thus to improve the same,
project manager should ensure
that they conduct external
environment analysis that helps
to minimize impact.
manager
Financial risk 1 The delegate roles should be
properly monitored and take a
review from members in order to
determine the over or under
spending (Common risk in
project management, 2020). This
help to improve the financial
risk.
Project
manager and
team
members
Market risk 2 Sudden fluctuation in the
demand and supply of market
leads to increase the budget.
That is why, project manager
should conduct internal and
external analysis to meet the
same (Chiang and Lin., 2020).
Project
manager and
Sponsor
Liquidity risk 3 The defined budget should be
monitored properly and meet the
same that helps to minimize the
liquidity investment (Liu and
et.al., 2020).
Project
manager
Business risk 3 To minimize the risk, conduct
internal and external risk that
helps to minimize the risk and
manage the risk accordingly.
Project
manager and
team
members
Inflation risk 2 To manage the inflation risk,
Project manager should properly
Project
manager

check the external environment
and manage resources otherwise
it lead to increase the project.
Strategic risk 3 Consult with other stakeholder to
manage the risk and also specify
the strategy which need to be
consider.
Project
manager and
team
members
Operational risk 2 Proper monitoring of each phase
helps to minimize the issue.
Project
manager
Legal risk 3 Hire a manager who take
responsibility in order to ensure
that all laws are complied.
Project
manager
Governance risk 2 Consult with stakeholder to
identify the work is performed in
an ethical manner or not.
Project
manager
Security risk 1 All the laws and Data protection
act must be complied in order to
manage the security risk within
project
Project
manager
Performance risk 3 Follow-up with team members in
order to manage the risk and also
complete the defined task
Project
manager
Scope risk 2 Ensure that scope of a project
should be viable and for that
proper guidance is needed from
sponsor that helps to minimize
issue (Ghansah, Owusu-Manu
and Ayarkwa, 2020).
Project
manager and
Sponsor
Communication
risk
1 Effective strategies should be
used that helps to minimize
communication barrier.
Project
manager and
team

members
Procurement risk 2 Consider the good and bad sign
of a project so that it do not
cause any negative impact upon
project.
Project
manager
TASK 5
Different criteria to meet the project deadline
Quality expectation: With the help of SERVQUAL method, project manager ensure the
quality of the project and determine the resources are used in appropriate manner.
Acceptance criteria: The project needs to be making the acceptance criteria by using the
perfect guide to users with real life scenarios.
Quality specification: In order to check the appropriate measurement of a quality, project
manager should comply with the standards for a project in order to delegate the roles in
appropriate manner (Barghoth, Salah and Ismail, 2020).
Controlling methods: PM uses Requirement Traceability Matrix in order to control the
measures appropriately.
TASK 6
Methodology
PRINCE2 methodology will be used in the project because it focuses on organization and
also control over entire project till end. With the help of this methodology, PM helps to widely
recognized and flexible in nature. Moreover, it also helps to organize the project timely and helps
to manage the project risk (Copola Azenha, Aparecida Reis and Leme Fleury, 2020). Apart from
this, Sickle Cell and Thalassaemia Care Forum also improving the cost benefit relationship of
resources. For example, this methodology is used by Highway projects in order to ensure that the

project is at right direction. Similarly, for the present scenario, it is also used in order to derive
best output and to raise fund for Sickle Cell and Thalassaemia Care Forum.
CONCLUSION
By summing up above, it has been concluded that the shortest duration required to
complete the project is 70 days and also to organize the music event, PRINCE2 methodology has
been used that helps to meet the defined goals. Also, there are numerous risk associated with the
event which includes, financial, resources, operational etc. Thus, to minimize the same, scholar
should also implement the same in order to meet the defined aim.

REFERENCES
Books and Journals
Barghoth, M. E., Salah, A. and Ismail, M. A., 2020. A Comprehensive Software Project
Management Framework. Journal of Computer and Communications. 8(03). p.86.
Chiang, H.Y. and Lin, B.M., 2020. A decision model for human resource allocation in project
management of software development. IEEE Access. 8. pp.38073-38081.
Copola Azenha, F., Aparecida Reis, D. and Leme Fleury, A., 2020. The Role and Characteristics
of Hybrid Approaches to Project Management in the Development of Technology-Based
Products and Services. Project Management Journal, p.8756972820956884.
Ghansah, F.A., Owusu-Manu, D.G. and Ayarkwa, J., 2020. Project management processes in the
adoption of smart building technologies: a systematic review of constraints. Smart and
Sustainable Built Environment.
Liu, B. and et.al., 2020. How project management practices lead to infrastructure sustainable
success: an empirical study based on goal-setting theory. Engineering, Construction and
Architectural Management.
Martinsuo, M. and Geraldi, J., 2020. Management of project portfolios: Relationships of project
portfolios with their contexts. International Journal of Project Management. 38(7). pp.441-
453.
Online
Common risk in project management. 2020. [Online]. Available through: <
https://www.salesforceben.com/8-common-project-risks-and-how-to-minimize-them-
infographic/ >.