Project Management Report: Cloud Computing for ABC Plc. IT System

This report provides a detailed analysis of a project management plan for ABC Plc., focusing on the implementation of cloud computing to improve their IT system. The report covers various aspects of project management, including time management, cost-benefit analysis, stakeholder analysis, and risk management. It outlines the estimated costs, benefits, and the cost-benefit ratio of the project, along with a stakeholder analysis identifying key individuals and their roles. Furthermore, the report includes a risk register that identifies potential risks and mitigation strategies, as well as challenges that may arise during project execution, such as lack of clear goals and communication issues. The report emphasizes the importance of effective project management to ensure the successful completion of the project within the given timeframe and budget.

PROJECT
MANAGEMENT

INTRODUCTION...............................................................................................................................2
MAIN BODY.......................................................................................................................................2
CONCLUSION..................................................................................................................................13
REFERENCES..................................................................................................................................14

INTRODUCTION
For conducting overall project in successful manner, it is essential for project manager
to coordinate as well as complete each and every activity within appropriate manner.
Moreover, project management can be explained as procedure task and activities so that
project will be finished within required duration and in cost effective manner. This report is
totally based on assumption as in this report project of ABC Plc. Will manage. Respective
organization want to improve their Information technology system through implementing
cloud computing in their working. For this purpose, they handle their IT project to LMN
Company. Moreover, respective report consist detail information related to project
management plan which include time, cost, risk and several other factors.
MAIN BODY
Overview of project – This project is related of launching advanced Information
Technology services such as cloud computing with this business process. Within this project
company of client is ABC Plc. As they want to do update within their business services.
Thus, this business project assigned by ABC plc to LMC Company as well as estimated cost
for this project is approx. 50000 pounds. For project management purpose deadline is given
to client company i.e., LMC Company which is 6 months. Thus, project is required to be
finished within provided deadline.
Project management plan - Project management include planning as well as
organizing resources of company for moving specific task, event or duty for completion. In
addition to this, it includes one-time project, on-going activities as well as resource
management which are personnel, technology, intellectual property, finance and several
other. Moreover, project management provide assistance in keeping everything smooth, on
time as well as within decided budget. Along with this, project management plan is each and
every members of project team because it is like blue print of every activities of project. In
relation of respective company project related details are mention below :-
 Time – This one of the key element of a project management plan which states that
estimated time to complete a project. It becomes essential for a project manager to
complete the project in given time period. Eventually, success of a project depends on
this component. Herein, it is important to know that this is not only duty of project
manager to complete the project in time but also each department becomes liable to

finish their own assigned activities in given time frame. In the context of above XYZ
plc’s project, estimated time is around 6 months. Therefore, it becomes essential for
project manager to complete this project in 6 months. Any delay in this, may lead to
serval obstacles for above company as well as for client too.
 Cost benefit analysis – Cost-benefit analysis is a method employed mainly by
businesses that measures the amount of the advantages of the activity, such as
financial income, in an operation against the disadvantages, or expenses. The method
is often used when attempting to determine a course of action, and often includes
monetary values for expected revenues as well as opportunity costs in its
computations. In the context of above project, a detailed analysis of estimated cost has
been done in such manner:
Cost sheet for one unit:
Particulars
Unit/
hour
Cost per
unit/hou
r Total (£)
Project management
Project manager 4,00 15 6.000
Team members 6,00 2.5 15.00
Hardware
Printer 30 9.5 285
Desktop 50 24.5 1.225
Storage 15 15 225
System
integration/Developme
nt
Designing 150 15 2,250
Testing 2,00 20 4,000
Programming 5,00 40 20,000
Security 3,50 10 3,500
Employee expenses
Salary 150 40 6,000

Training 100 50 5,000
Total cost 49,985
The above-mentioned table indicates that estimated cost for this project is around
49985 pounds. This figure is nearly to 50k pounds. In this aspect, it is important for
project manager to keep the cost of operations lower as much as possible.
Estimated benefit: It is defined as a value that can be generated through a project in
upcoming time period. This depends on quality of project that how well a project is
completed. If a project is completed in an effective manner than there becomes a
strong possibility of higher return. In the context of above company’s project, the
estimated benefit is around 65000 pounds.
Cost benefit analysis: PV of estimated benefit / PV of estimated cost
In the context of above project, there are below mentioned data on the basis of that
value of cost benefit analysis is computed in such manner-
Estimated cost 49985 Pounds
Estimated benefit 65000 pounds
Cost of capital 10%
PV of estimated cost:
49985/ (1+10%)
= 45440.91 Pounds
PV of estimated benefit:
65000/ (1+10%)
= 59090.91 Pounds
Cost benefit analysis: 59090.91/45440.91
= 1.30

On the basis of above done cost-benefit analysis, this can be find out that project will
be viable for above company. It is so because value of cost benefit analysis is positive
and they may generate higher revenues in upcoming time period.
 Stakeholder analysis – The term stakeholder analysis can be defined as a systematic
process of identifying all interested parties of a project along with their need for
project. In this type of analysis, impact of each stakeholder on success of project is
evaluated in detailed manner. Herein, below a stakeholder analysis plan is prepared in
such manner that is as follows:
Name Department Internal/external Role/Impact Impact level
(High,
medium and
low)
Stuart Broad Owner Internal The role of
this
stakeholder is
to grant
permission to
start the
project. This
permission
can be given
by signing on
project charter
or document.
Higher
James
Anderson
Supplier External This
stakeholder
has a
significant
role. It is so
because any
fluctuation in
prices of
equipment
Medium

may lead to
increased cost
of various
kinds of
operation of
this project.
Chris Woke Project
manager
Internal This
stakeholder is
one of the key
stakeholder.
The role of
this
stakeholder is
to manage
overall
activities and
operations so
that project
can be
finished in less
time along
with in limited
cost of
operations.
Higher
Ben Stokes Finance
manager
Internal This
stakeholder
can affect to
success of
project. It is so
because
finance
manager has
an important
role to use
Medium

available
financial
resources in a
manner so that
project can be
completed in
given time
period.
Mark Wood Operation
manager
Internal This
stakeholder
has the role of
completing all
the tasks and
activities in a
proper manner
so that quality
of project can
be managed.
Along with
this
stakeholder is
responsible to
keep an extra
sight of eye
over project’s
progress and
task
compilation.
Medium
James Trade
well
Labor union External This
stakeholder
can also
impact to
project. It is so
because if
Medium

labor union
increase their
prices then
company may
face issue of
higher cost of
labor. Along
with any strike
by labor union
can also affect
to project’s
success.
 Risk – In completing a project, there can be a range of risks which need to addressed
during or before completing the project. Any delay in this process may lead to huge
financial loss to company or project. Basically, the term risk can be defined as
possibility of any unfavorable event that can affect progress of a project. In order to
overcome from risk in a project, managers prepare risk register.
Risk register is a form of document that categorize different types of risk in a
sequence in accordance of their impact. Along with in this register detailed
information about strategies is mentioned so that risk can be reduced. In the context of
above project, below a risk register is prepared that is as follows:
Risk Department Possibility Impact Cause Strategy to
overcome
Higher
cost
Finance 4 5 This type of
risk can
evolve in
above
project due
to many
reasons.
Such as
sudden rise
In order to
overcome this
type of risk, it
is essential
for project
manager to
acquire
needed
material from

in price of
material by
supplier or
failure of
any activity.
a supplier
who is
offering
goods at
lower cost as
compared to
others. This
can be done
by doing
proper
comparative
analysis of
prices of
different
suppliers.
Delay in
project
finishing
Operation 4 5 The reason
of this risk
can be
ineffective
management
by project
management
or unskilled
employees
who may
take longer
time to
complete a
simple
activity.
This type of
risk can be
reduced or
overcome by
effective
management
of all kinds of
activities and
operations by
project
manager. In
order to do
so, it is
essential for
project
manager to
hire more
skilled and
qualified

employees so
that they can
finish the
project in less
cost and time.
Improper
utilization
of
resources
Operation 5 4 This type of
risk can
occur in
above
project due
to lack of
monitoring
over
project’s
activity and
tasks by
operational
manager.
Due to
which,
employees
may reduce
their
efficiency to
finish the
project or
usage of
available
financial
and non-
financial
resources.
In order to
overcome this
risk, it is
essential for
project
manager to
assure that
there is
proper
monitoring
over different
task and
activities by
operational
managers.
Accident
on site
Human
resource
4 4 In the
context of
This form of
risk can be

above
project, this
type of risk
can raise
because of
different
reasons such
as technical
fault of a
machinery
or unskilled
employees
to deal with
complex
machinery.
reducing by
doing health
insurance of
employees as
well as
assigning
employees for
different tasks
as per their
skills and
competencies.
Strike of
labor
Human
resource
4 5 The reason
of this type
of risk can
be influence
of leader of
labor union
or due to
rejection of
demand of
labors.
This type of
risk can be
overcome by
hiring the
employees on
a contract
basis so that
they cannot
do any kinds
of strike in
upcoming
time period.
From above mentioned table, this can be find out that these are some key risk which
may occur during completing this project. As well as project manager needs to aware
from these risks.
 Project execution challenges – There are several challenges as well as issues that
occur while completing of project. In addition to this, it can be said that it is important
for project manager to deal with challenges in effective manner so that its