Project Management Communication Plan, Reflection and Analysis

This report presents a project management communication plan for an event. It outlines the communication strategies for various stakeholders, including volunteers, the community committee, IT technicians, and management, detailing the information shared, frequency, location, purpose, and mechanism of communication. The plan emphasizes the importance of clear and consistent communication for the success of the event. The report also includes a reflection on the project management experience, discussing the role of the project manager, leadership style (transformational), and the use of tools like Gantt charts and network diagrams. It highlights the significance of team coordination, discipline, and the alignment of project goals with team member skills to achieve desired outcomes in terms of cost, quality, and time.

PROJECT MANAGEMENT

Table of Contents
PART 3.......................................................................................................................................3
Communication plan..................................................................................................................3
PART 4.......................................................................................................................................7
Reflection...................................................................................................................................7

PART 3
COMMUNICATION PLAN
Stakeholde
r
(Who)
Informatio
n to be
shared
(What)
Frequency
for
exchange
of
informatio
n
(When)
Location of
informatio
n exchange
(Where)
Purpose of
communicatio
n
(Why)
Mechanism
for
communicatio
n
(How)
Volunteers Three-day
event of
RAL has
managed by
all the
skilled
volunteers
appointed by
the
management
. Replacing
of manual
ticket
checking
system is
informed to
all the
volunteers to
manage the
event.
1 week
prior to the
event
Office
premises of
the event
managemen
t firm.
Volunteers are
aware of the
controlling
system of the
event from
manual to
electronic
systems
through bar
code scanners
reduces the
total number of
volunteers
participated in
the event
earlier.
Meeting called
by the
management to
convey all the
volunteers who
are associated
with the firm in
organizing the
RAL event.
Community
committee
Permission
of the
community
of
RIVERINA
Information
is
conveying
to the
Place of the
community
as the
owner of
Event plans
create by the
owner by
discussing with
Communicatio
n is the
important to
approach used
3

is essential
as without
the approval
of the
community
members no
event will
organize.
Permission
of the
community
is important
as they
convince a
large
number of
peoples in
the society
to attend the
event in
availing all
the benefits.
Event
agenda and
all their
aims and
targets are
discussed
with the
community
members to
take their
consent.
higher
authority of
the
committee
one month
prior to the
event.
the event
will arrange
a meeting in
the
community
office to
seek the
entire
permission
letter in
organizing
the event
without any
stoppage.
all the users of
the project but
at the same
implementation
of the decided
plan are
important as
without this the
success of a
project is not
possible. Every
entity tries to
get the success
of the project
executed by
them to
showcase the
aim of a
project.
by an entity and
conveying pros
and cons of the
event as the
motive of the
firm is to attract
the majority of
audiences to
attend the
event.
Community
members can
arrange a
meeting for all
the society
members
through
seminars in
which focus is
lies on the
previous and
future events
organized by
RAL In this
seminar, higher
authority of the
community will
start the speech
to create the
comfortable
environment
for the whole
community in
listening to the
4

project plan of
the
management
and their team.
IT
technician
The manual
system of
ticket
checking is
sharing with
the
Information
technology
experts to
execute new
systems to
ease the
ticket
checking
process in
the event.
The current
system of
the event is
explained to
all the IT
expert team
along with
the
expectation
of RAL
committee.
Current
expectation
Six months
before the
main event
as ticket
booking
starts before
the event.
Firm of
event
managemen
t
Use of
technology is
important for
an entity as it
simplifies the
existing
business
process of the
event. Issues of
the previous
event get
resolved by
implementing
the
electronically
ticket checking
system. The
motive of
conveying
important
information to
the IT team in
creating
Information
technology
infrastructure
for facilitating
all the users of
the business.
Technology is
used
communication
medium in
conveying
important
information
about the
business and
the event with
the IT team.
Email
conversation
approach is
used by the
firm after
taking approval
of the team.
5

of the
committee is
to use
barcode
scanners to
check the
ticket of
each and
every
audience
who attend
the event.
Bar code
scanners used
by the firm to
check all the
details of all the
audiences who
book their
event passes
using the online
website of the
event
management
firm.
Managemen
t
Financial
information
is shared
with the
management
as all the
cost will
bear by the
organization
in arranging
the event
and at the
same time
benefits will
also reap by
the
management
by
generating
higher ticket
Weekly
budget
reports
related to
the event
share with
the
managemen
t to seek
their
approval.
Information
shared by
the
employees
in the office
premises of
an entity.
Knowing all
the expenses
involved in an
event the
management
will organize
their event
effectively.
Email
conversation
along with oral
communication
. Every action
of an employee
is taken with
the prior and
posts approval
o the owner of
the event
business
concern.
6