Project Management Report: QAHE Business Management Sustainable Course

This project management report details a plan for a sustainable course trip to Uganda by QAHE's business management faculty. It begins with a project initiation document, outlining budgetary information, timescales, objectives, approaches, key staff, and stakeholder analysis. The report then moves to a risk register, identifying potential risks, their likelihood, contingency plans, and mitigation strategies. The report also examines the importance of effective communication within the project team and explores methodologies such as Agile, Waterfall, and PRINCE2, with a focus on the PRINCE2 methodology. The report provides a comprehensive overview of project management principles applied to a real-world scenario, including risk management, communication, and methodological approaches. The report also includes a work breakdown structure to illustrate the different components of the project.

Project Management

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................3
PROJECT 1.....................................................................................................................................3
A.) Project initiation document....................................................................................................3
PROJECT 2.....................................................................................................................................7
A) Risk registrar..........................................................................................................................7
B) Importance of risk registrar..................................................................................................12
C) 1 Needs of effective, structured communication between project members and team.........12
2 Methodologies that are used to run project case.....................................................................13
CONCLUSION..............................................................................................................................15
REFERENCES................................................................................................................................1

INTRODUCTION
Project management is use of different process, steps, knowledge and capabilities in order
to achieve project objectives so that task can be completed in desired manner. Risk register is
important to be made in project management as it helps in identifying associated risk and the
way they can be minimised so that end outcome can be achieved. This report is about one of the
case scenario of QAHE business management faculty that has planned to designed new
sustainable course for students. So, the report contain necessary information related to new
project management that is planned to start by college in order to meet its end goals in best
possible manner. Furthermore, it has also contained risk management plan, importance of
effectively communication for team work and methodologies such as Agile, Waterfall and
Prince2.
PROJECT 1
A.) Project initiation document
Budgetary information For the new course introduce by QAHE
business management it is planned to organised
a trip so that students can easily learn about
sustainability. Therefore it is decided that each
student need to fund a max of £2,000 thereby in
total £60,000 will be need for the whole trip. In
order to organise a trip to Uganda following
expenditure will be incurred such as :
Expenses Amount
Accommodation 25000
Stationary and other
expenses
5000
Transportation 12000
Miscellaneous
expenses
3000
Food and beverage 15000

Total 60000
Timescales
Project on trip organised to Uganda will be
completed within timeframe of minimum 1
year.
Objectives  The main objectives of organising the
events are to teach student about
sustainability in better manner.
 To enhance brand image of college so
that more and more students are
motivated to be part of it in order to get
education (Mahmoud-Jouini, Midler,
and Silberzahn, 2016).
 To make and feel students happy and
satisfied that they are studying with such
a university that make use of different
method to teach them.
Approaches There are different approaches of pursuing the
project such as Agile, Waterfall and PRINCE2
methodologies. So out of three methodologies,
the project manager has decided to make use of
prince 2 that contained several information in
more detailed that helps in getting desired
outcome in effectively manner.
Key staff For the project related to trip to Uganda for
sustainable management there will be key staff
member that will be involved such as bus
driver, lecturer and head of college (Portny,
2017).
Stakeholder analysis Stakeholders are key individuals that are

interested in growth and development of
specific project like parents, students, head of
college, lecturer and project manager. It can be
stated that parents are important stakeholders of
the project as they will be the final individual
that will give permission to their children to go
for a trip in order to enjoy. Students are also
necessary stakeholder as they are individual that
will only go to trip to get relevant information
about sustainability for their degree course
(Hoda and Murugesan, 2016). Another key
stakeholder is Project manager that will see that
all task are performed in best possible manners
so that end objectives of the college can be
attained. It will arrange sufficient resources and
facilities so that trip to Uganda can be
organised. Head of college has organised trip
with an aim to enhance or promote its college
brand image so that maximum number of
students are motivated to select it rather than
any other college. Lecturers are also stakeholder
of project as they will take and teach student
about Uganda so relevant information needs to
be provided to them (Elias, 2016). So that they
can make necessary arrangement and teach
student in best possible manner.
Work breakdown structure

PROJECT 2
A) Risk registrar
Risk Likelih
ood of
risk
occurr
ence
Conti
ngency
action
Mitigation Sco
re
Pre
actio
n
Pre
Sco
re
Impact R
at
in
g
Post
action
Po
st
Sc
or
e
Impa
ct
R
at
in
g

Resourc
es risk
High Project
manage
r in
order to
arrange
sufficie
nt
resourc
es for
the
project
have
continu
ously
take
several
steps
that
helped
in
achievi
ng end
goals.
In order to
minimise
the impact
of resource
risk
manager
has ensure
that it can
procure
resource
form
different
sources
(Widianti,
Harihayati,
and
Sufaatin
2018).
4 It has
conti
nuous
ly
check
that
all
resou
rces
are
availa
ble
for
the
trip or
not.
5 Project
delay
4 Find
alternativ
es
method
through
which
resources
can be
arranged
and trip
can be
made
successf
ul.
4 Proje
ct
succe
ss
5
Scope
risk
Mediu
m
Manag
er has
tried to
create
consist
ence
goals
and
For
minimising
the impact
of scope
risk
manager
has decided
to
5 Take
all
crucia
l
steps
in
order
to
5 Ineffecti
ve
operatio
ns of
project
3 Identifie
d several
method
through
which
work can
be
complete
3 Bette
r
proje
ct
outco
me
4

update
task or
activiti
es that
need to
be
perfor
med in
order to
set
objecti
ves or
scope
of the
project.
redefined
scope of
the project
so that end
goals can
be attained.
defin
ed
scope
of the
proje
ct.
d in
particula
r scope
set.
Commu
nication
risk
High For
effectiv
e
commu
nicatio
n
manage
r has
tried to
encoura
ge key
individ
ual to
openly
share
informa
Free flow
of
information
.
4 Mak
e use
of
differ
ent
chann
el for
better
com
muni
cation
(Bats
elier
and
Vanh
oucke
5 Ineffecti
ve
manage
ment of
project
3 Identify
strategy
to
improve
communi
cation.
5 Bette
r
proje
ct
outco
me
4

tion
with
each
another
.
,
2016)
.
Time
risk
Mediu
m
Project
manage
r has
tried to
continu
ously
comple
te the
task on
time.
By trying
to compete
task within
time.
5 Set
times
cales
4 Project
will not
complet
ed on
time.
2 Monitors
and take
correctiv
e action
to
complete
task on
time.
5 Proje
ct
will
achie
ved
in
limit
ed
time
fram
e
4
Transpo
rtation
risk
Low Manag
er has
effectiv
ely
planned
transpo
rtation.
All
necessary
steps have
been taken.
4 Deci
ded
the
way
to
travel
to
Ugan
da.
3 Lack
availabil
ity of
transpor
tation
facilities
3 To
identity
strategy
related to
remove
transport
ation
risk.
Avai
labili
ty of
resou
rces
5
Procure
ment
risk
Low It has
find
alternat
ives
sources
Find
different
method the
resources
can be
3 Ident
ificati
on of
differ
ent
4 Availabi
lity of
less
sources
of
3 Strategi
es
related to
remove
risk.
5 More
procu
reme
nt
sourc
4

from
which
product
s or
service
s can
be
procure
d.
procure. sourc
es of
procu
reme
nt.
resource
s.
es
Natural
disaster
Low Project
manage
r has
analysi
s or
conduct
ed
weather
forecast
.
To
postponed
trip.
4 Weat
her
forec
ast
5 Less
chances
4 Safety
measure
need to
be
taken .
4 Proje
ct
failur
e or
posp
ond
5
Legal
risk
Mediu
m
All
legal
laws
are
ensured
by
project
manage
r while
plannin
g the
Abide to
law
4 Unde
rstand
ing of
neces
sary
laws
that
need
to be
consi
dered
5 Less
chances
3 Will take
all
measure
to
resolve
legal
risk.
5 Proje
ct
failur
e
5

trip. while
organ
ising
trip
(Müll
er,
Packe
ndorf
f and
Sanka
ran,
2017)
.
Insuffic
ient
budget
High Manag
er has
continu
ously
ensure
that
sufficie
nt
budget
is there
for
meetin
g all
expens
es.
Appropriat
e budget.
5 Mana
gers
will
intake
all
expen
ses.
4 Limited
scope of
project.
4 Make
necessar
y
changes
in budget
or
arrange
finance.
5 Less
outco
me
of
the
proje
ct or
satisf
actio
n
amon
g
stude
nts
5
Technol
ogy risk
Mediu
m
Project
manage
It has take
crucial
3 Arran
ge
5 Less
availabil
4 Identify
the way
4 Achi
evem
5