Project Management Report: Analysis of Project Management Tasks 1 & 2

This report provides a detailed analysis of project management, addressing key concepts and practical applications. Task 1 covers essential characteristics of projects, stakeholder analysis, the purpose of the Project Initiation Document (PID), feasibility studies, project manager attributes, and the benefits of network diagrams. Task 2 delves into the project lifecycle, including initiation, planning, execution, control, and closure phases. It examines the construction of a new IT facility, project objectives, stakeholder roles, target audiences, project scope, delivery alternatives, resource planning, and performance management. The report includes timelines, task dependencies, and resource allocation, offering a comprehensive understanding of project management principles and their application in a real-world scenario.

Faculty of Business
and Law
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Table of Contents
TASK 1...........................................................................................................................................3
1 a) Key characteristics of any project...................................................................................3
1 b) Stakeholder and purpose of stakeholder analysis............................................................3
2) Purpose of PID...................................................................................................................3
3) Purpose of feasibility and its importance...........................................................................3
4) Nine knowledge areas in project management and importance of any two.......................4
5) Characteristics of project manager and importance of closing or ending the project........4
6) Benefits of Network diagram.............................................................................................5
TASK 2...........................................................................................................................................6
Project initiation phase...........................................................................................................6
Planning Phase........................................................................................................................8
Executing the project............................................................................................................13
Control of project.................................................................................................................14
Project closure......................................................................................................................15
REFERENCES..............................................................................................................................16
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TASK 1
1 a) Key characteristics of any project
The project has many different types of attributes and characteristics which are discussed as
follows-
The project is always very unique and the project cannot be same with the existing project.
In addition to this the other major characteristic is that the project is of temporary nature and this
is majorly because of the reason that the project need to end (Meredith, Shafer and Mantel Jr,
2017).
Another major characteristic of project is that this is completed only when the goal or the aim of
the project has been attained.
1 b) Stakeholder and purpose of stakeholder analysis
The stakeholder is a person or the independent party who is interested in the working and
operation of the project and the project to get successful. This is majorly because of the reason
that when the stakeholder interest will be attained then it means that the project has become
successful. The analysis of stakeholder is very essential as this will assist the project manager in
getting the project complete in good and effective manner. This is important as this will help the
manager in knowing the interest and power of the different types of stakeholders within the
project.
2) Purpose of PID
The major purpose of Project Initiation Document is to capture the basic and common
information relating to the project and the purpose of project. This PID provides a basic
overview of the whole project and this will assist the reader to gain knowledge relating to the
project.
The three major items that could be found over the PID are as follows-
Purpose of project
Background of the project
Assumption, constraints and the dependencies of the project
3) Purpose of feasibility and its importance
The purpose of feasibility is to determine the fact that whether the idea of the project will be
viable or not and whether it will become successful or not in attaining all its goals. The project
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will only be successful if the project idea is feasible in all aspect like financially,
technologically, legally and many others (Kerzner, 2019). The major importance of feasibility in
terms of management decision making is that if the project idea will be feasible then only the
project will become successful as the decision will be taken in side of the feasible project only.
4) Nine knowledge areas in project management and importance of any two
The nine knowledge are of project management are as follows-
Project integration management
Project time management
Project quality management
Project communication management
Project scope management
Project cost management
Project HR management
Project risk management
Project procurement management
Out of this the project time management is very important as if the project will not be completed
on time then it means that the project will not be successful.
In addition to this the project quality management si also very important for the project
management as this will assist the company to get more success in the project as if the quality
will be good then more of the employees will come.
5) Characteristics of project manager and importance of closing or ending the project
The major characteristic of the project manager is good and effective leadership skills and the
communication skills and this is majorly because of the reason that if leadership will not be good
then the manager will not be able to manage the working of the project. In addition to this
another major characteristic is the team building as the project is done in a team and it cannot be
performed in isolation.
It is very important to end the project as if the project will not be ended then the company will
not be able to assess the fact that whether the project was successful or not and if not then what
corrective actions can be taken.
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6) Benefits of Network diagram
The network diagram is beneficial because of the fact that this shows and highlights the
interdependency of the activities of the whole process and other activities (Fleming and
Koppelman, 2016).
Another major benefit is that this outlines the flow of the work that is in which direction the
work of the project is going and whether it is being achieved or not.
Task Mode Task Name Duration Start Finish Predecessors
Auto
Schedule
d
A 6 wks Tue 8/18/20 Mon 9/28/20
Auto
Schedule
d
B 7 wks Tue 8/18/20 Mon 10/5/20
Auto
Schedule
d
C 5 wks Tue 9/29/20 Mon 11/2/20 1
Auto
Schedule
d
D 6 wks Tue 9/29/20 Mon 11/9/20 1
Auto
Schedule
d
E 4 wks Tue 11/3/20 Mon 11/30/20 2,3
Auto
Schedule
d
F 7 wks Tue 11/10/20 Mon 12/28/20 4
Auto
Schedule
d
G 4 wks Tue 12/29/20 Mon 1/25/21 5,6
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The critical path of this project includes the activities 1, 4, 6, 7 and this is the critical path as if
this path is used then the company will attain the project in very less time.
TASK 2
Project initiation phase
 Introduction/ Background
Looking at the current scenario it has been identified that technology has
changes the prospective of different individual and the way of looking of different
individual in the market. This is the reason which has driven the New Euro Centre to
create or construct the new It facility store at Docklands area of London. This will
ultimately assist the center in having a good sort of the room for perfuming the IT
facilities marketing aspect of the company in the market. Different activities which will
be performed by newly inaugurated center are that it will assists in Booking different
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services. It will also provide services of TV and telephonic provision for conference
and meeting center at the workplace (Medina, 2018).
2.0 Project Aim
“To construct new euro center by integrating different IT infrastructure into the same”
3.0 Project Objective
 To incorporate and test the It infrastructure installation in newly constructed
euro center for the company.
4.0 Stakeholder
 Project Manager: Project manager will be the one in the project whom will be
making the variety of the different sort of decision and policy in the
organization and on the basis of the same different activity or the operation
which will be carried out by the different individual in the project are decided.
They are the one in the project whom generally have all the responsibility in
regards of achieving and making the project successful.
 Project sponsor: Project sponsor is the individual or institutions which
generally used to provide the different finance to the project and on the basis of
the same variety of the different type of activity are carried out. Different
activity are recruitment of Human resource or procuring raw material. Project
sponsor also used to provide the information about the external environment to
project manager and on basis of same different plans are made.
 Supplier: They are another important sort of the stakeholder of the project. As
supplier in general are one of the important stakeholder of the project. As it has
been identified that supplier generally used to provide the different raw material
in the project and on the basis of the same variety of the different type of
activity are generally performed in a way that it help the company in
completing the project effectively.
 Project team: Project team is regarded as a group of the individual who
generally used to perform the variety of the different guidance which has been
passed on by the project manager
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5.0 Target Audience
 Looking at the target audience which will be targeted by construction of new
room will be consumer in the market. It has been indentified that they are the
one for who will be using this sort of the activity of the organization. Teen
consumers are the one whom will be attracted the most by the different offering
of the company in the market (Ray, 2019).
 Another targeted audience of the newly constructed project of the company is
the employee of the company. As they are the one in the organization who will
be using the variety of the different IT infrastructure which are adopted in the
organization.
6.0 Scope
There are varieties of the different sort of the scope which will be seen by the
organization due to inauguration of new store in the market. As it has been identified
that it will help the company in enhancing the level of sales of the company in the
market. As new feature of the store will eventually help the company in attracting the
better number of the consumer toward the offering of the company. Another scope will
be enhancing the goodwill of the company as more number or the individual are able to
understand the different offering of the company in market.
7.0 Project Delivery
This project will be offering a new Euro center at Docklands area of the London. Hall
which will be offered to will include the different IT infrastructure tools In the
organization.
Alternative
 First sort of the alternate plan which will be made in the project was in the
regards of source through which variety of the different raw material will be
procure in the organization. It has been analyzed that any miscommunication
with fixed supplier may create the situation where organization find it difficult
to get the different resources whenever require in the project (Samset and
Christensen, 2017).
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 Another sort of the alternate plan in the organization will be drafted will be in
regards of the Human resource procurement in the organization. It has been
identified that organization has to make sure that they are selecting more than
one recruitment method to recruit different Human resource in the market.
Planning Phase
Task Mode Task Name Duration Start Finish Predecessors
Auto
Schedule
d
Initiation 35 days Wed 8/12/20 Tue 9/29/20
Auto
Schedule
d
Team building 14 days Wed 8/12/20 Mon 8/31/20
Auto
Schedule
d
Identifying roles and
responsibility 12 days Tue 9/1/20 Wed 9/16/20 2
Auto
Schedule
d
Assigning roles to team
member 12 days Thu 9/17/20 Fri 10/2/20 3
Auto
Schedule
d
Planning 70 days Wed 8/12/20 Tue 11/17/20
Auto
Schedule
d
Project requirement
determination 18 days Mon 10/5/20 Wed 10/28/20 4
Auto
Schedule
d
Budget forming 17 days Thu 10/29/20 Fri 11/20/20 6
Auto
Schedule
d
Charter plan formation 13 days Mon 11/23/20 Wed 12/9/20 7
Auto
Schedule
d
Critical factor
understanding 22 days Thu 12/10/20 Fri 1/8/21 8
Auto
Schedule
d
Execution 55 days Wed 8/12/20 Tue 10/27/20
Auto
Schedule
d
Employee skill
development 6 days Mon 1/11/21 Mon 1/18/21 9
Auto Allotment of resources 25 days Tue 1/19/21 Mon 2/22/21 11,9
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Schedule
d
Auto
Schedule
d
Performance management 8 days Tue 2/23/21 Thu 3/4/21 12
Auto
Schedule
d
Performance management
Quality 16 days Fri 3/5/21 Fri 3/26/21 13
Auto
Schedule
d
Monitoring 40 days Wed 8/12/20 Tue 10/6/20
Auto
Schedule
d
Test conduction 8 days Mon 3/29/21 Wed 4/7/21 14
Auto
Schedule
d
Bug identification 12 days Thu 4/8/21 Fri 4/23/21 16
Auto
Schedule
d
risk management 8 days Mon 4/26/21 Wed 5/5/21 17
Auto
Schedule
d
Monitoring resources 12 days Thu 5/6/21 Fri 5/21/21 18
Auto
Schedule
d
closure 25 days Wed 8/12/20 Tue 9/15/20
Auto
Schedule
d
identification of
compatibility 14 days Mon 5/24/21 Thu 6/10/21 19
Auto
Schedule
d
review of project 7 days Fri 6/11/21 Mon 6/21/21 21
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Resource plan
Resource plan generally refers to the plan in the project which generally used to define the
variety of the different sort of resources which will be generally require to conduct the project in
effective way. In regards of the current project of HCL the company will be recruiting the 75
Human resources in the organization. Also there are two compiling officer whom will be also
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hired by the company in the market to make sure that different activity of the company are
linked with the different laws and regulation which are prevailing in the market (Sundararajan,
and Tseng, 2017).
WBS
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