Project Management Report: Higher Education Games in London

This report delves into the intricacies of project management, specifically within the context of organizing Higher Education Institution games in London. It begins with an introduction to project management, followed by a detailed analysis of a risk register, highlighting its importance in identifying and mitigating potential issues. The report then explores various communication theories essential for effective project management, emphasizing the need for clear and consistent information flow among team members. Furthermore, it provides a comparative analysis of project methodologies, including Agile, Waterfall, and PRINCE2, discussing their strengths and weaknesses to determine the most suitable approach for managing projects. The report concludes by summarizing the significance of risk management and the practical application of different methodologies in achieving project success. Finally, the report includes a comprehensive list of references to support the analysis.

Case
Study
1

Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY ..................................................................................................................................3
Risk Register...............................................................................................................................3
Importance of Risk Register........................................................................................................7
Report writing.............................................................................................................................7
Communication Theories............................................................................................................7
Project Methodologies................................................................................................................7
Agile Methodology.....................................................................................................................7
Waterfall Methodology...............................................................................................................8
PRINCE2 Methodology..............................................................................................................9
CONCLUSION ...............................................................................................................................9
REFERENCES..............................................................................................................................11
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INTRODUCTION
Project management involves series of activities that are required to manage organisation
of an event project (Parent and Chappelet, 2017). This report includes discussions over aspects
related to management of a project aimed at organising Higher Education Institution games in
London. A risk register has been developed and its importance in risk management plan has been
highlighted. Further, communication strategies and project methodologies used by project
manager are discussed in this report.
MAIN BODY
Risk Register
Below mentioned are various risks that are likely to be observed while organising Higher
Education Institution games successfully in London:
S.
No.
Risk
Description
Likelih
ood
Impact Owner Mitigation Continge
ncy
Pre
action
weightin
g score
Post
action
weightin
g Score
1 Risk of rising
project cost
High High Event
organiser
Cost risk
can be
mitigated
by making
budgets and
doing work
accordingly
.
In case of
contingen
cy,
revised
cost-
sheet and
budget
must be
prepared
to
identify
the
sources
to
8 out 10 7out 10
3

arrange
extra
funds
2 Risk in delay
in project
completion
High High Project
manager
Strict
timescales
must be
developed
and
followed
(Aven and
Renn,
2020).
Revised
schedules
to be
prepared
so that
delay can
be
covered.
8 out of
10
8 out of
10
3 Risk of over
resourcing or
under-
resourcing
Mediu
m
High Project
director
Proper
resource
planning
and
allocating
needs to be
observed
Both are
waste of
resources
and
compens
atory
activities
need to
be carried
out
8 out of
10
7 out of
10
4 Over-stressed
project team
and staff
Mediu
m
Mediu
m
Project
manager
Special
attention on
physical
and mental
health of
project
organising
team as
Over-
stressed
staff
members
need to
be
provided
rest and
8 out of
10
7 out of
10
4

well as
timely
breaks
given to
them
medical
breaks.
5 Damage to
facilities
Mediu
m
High Project
manager
Strict and
careful
vigilance
must be
observed
(Greenwell,
Danzey-
Bussell and
Shonk,
2019)
Prompt
repair
work
must be
undertake
n and
back ups
must be
kept
handy for
all
critical
resources
7 out of
10
8 out of
10
6 Sponsorship
issues
Low High Project
director
Regular
communica
tion must
be arranged
with
sponsors.
Their
issues
must be
heard and
sorted on
priority.
8 out of
10
8 out of
10
7 Loss of sports
equipments
Mediu
m
High Project
manager
Proper
storehouse
must be
maintained
which is
round the
Back-up
equipmen
ts must
be
arranged
so that no
8 out of
10
7 out of
10
5

clock under
supervision
disruptio
n
happens
during
event
8 Injury to
players
Mediu
m
High Project
manager
Players
must be
checked-up
pre event as
well as
infrastructu
re must be
thorough to
reduce
likelihood
of injury to
players
Doctors
and
physiothe
rapists
must be
available
at event
venue to
attend
injury
any time.
8 out of
10
8 out of
10
9 Fire or other
hazards
Mediu
m
High Project
manager
All
necessary
safety
precautions
must be
taken
(Parent and
Ruetsch,
2020)
Damage
control
and
evacuatin
g
measures
must be
taken
swiftly
8 out of
10
8 out of
10
10 Risk of safety
loss – threats,
attack,
stampede, etc.
Mediu
m
High Project
manager
Strict
vigilance
and security
must be
Controlli
ng
measures
must be
8 out of
10
8 out of
10
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maintained adopted
and law
authoritie
s must be
alerted
Importance of Risk Register
Risk register is very important component in order to successfully carry out project
management practices. This is very helpful for analysing and evaluating overall risk that are
associated with the project management practices. Risk register is consider to be important in
order to record different risk factor or elements that will help project manager to take correct
and accurate actions to overcome with the issues (Thomson and et.al., 2019). This is important
for identification of the risk as well as successfully managing risk in appropriate and accurate
way. Through risk matrix rating project manager is able to determine the likelihood of event
happening and take decision accordingly.
Report writing
Communication Theories
Communication is considered an essential tool or technique that help in developing
connecting among the project manager as well as team members. This procedure is generally
adopted by project manager in order to share or exchange information or data with team
members so that they conduct work properly. In addition to this, effective communication mainly
motivate employees which increase their effectiveness at the workplace. The respective
procedure generally comprises of three elements i.e. sender, receiver as well as message. This
procedure not have any kind of obstacles as well as it is considered as duty of project manager to
provide authenticate and reliable information to its team members (Piekarz, 2020). There are
numbers of theories that can be implemented by project manager in order to conduct an effective
communication and develop communication channel among team members. This will include
theories like Webber’s classic organisational theory, Tompkins and chenny’s organisational
control theory, Deetz’s managerialism theory and many more. So it is essential for project
manger to select appropriate communicate theory according to their requirement and need.
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Project Methodologies
Agile Methodology
The respective model is defined as the method that can be adopted by a project manager
in order to divide the project work into several phase as that will help in conduct work properly
that leads to attainment of desire goal successfully. This framework mainly help in clarifying the
potential customer's expectation related to project team (Andrew, Pedersen and McEvoy, 2019).
When the project cycle get initiated the team will experienced or conduct process of planning,
evaluation as well as executing as that aid in developing effective informed decision.
Strengths:
 Agile Methodology is highly flexible in nature. It is so because there is involvement of
continuous iteration in respect of requirement of potential customers. Respective model ensure the quality of work in continuous basis because team members
get proper guidance from the potential stakeholders.
Weaknesses:
 This framework include a proper planning as well as it can be difficult for project
manager to adopt in effectively at workplace for completing specific project.
 In order to implement this model project manger required professional teams as through
that they can make effective decision related to project. But in the availability of
profession all time is difficult.
Waterfall Methodology
The respective framework is also known as the linear sequential life cycle method. In this
model manager need to analyse every phase of project after accomplishing it as that help in
determining is it complete on time as well as in write way or not (Bautista, Mateo and de la
Torre, 2018). In addition to this waterfall model also help in avoiding small mistakes that are
mainly being ignored by members of team.
Strengths:
 Respective model can be easily understand by the team members which improve their
work. By adopting respective model project manager of Higher Education Institution Games in
London can effectively avoid the duplicity of efforts as well as it also aid in maintaining
work quality.
8

Weaknesses:
 In this framework there is an involvement of high uncertainty as well as risk which
impact on the Higher Education Institution Games project.
 The respective model is also very difficult to implement mostly when application go to
the testing phase.
PRINCE2 Methodology
PRINCE 2 model is considered as model which is based on process approach for the
project management. This provide an easily tailored as well as scalable method for management
related to all types of projects. In this every process is explained with the their key inputs as well
as outputs together on the basis of specific objectives in order to attain the desire outcome of
project (Shaw and Hoeber, 2016). In respect of this project which is based on the project related
to organizing successful Higher Education Institution Games in London, project manager may
adopt PRINCE 2 model as that may help in conducting effective project management.
Strengths:
 Respective model or framework will be incorporated with several other methods in order
to complete the work of project properly. It also help project manager in attaining their
desire goal by involving team members and project manager. The PRINCE 2 model mainly focuses on the result as well as output of the project which
leads to enhance in the quality of project work effectively.
Weaknesses:
 The respective model need numbers of documentation that required to be update by the
project manager which increase their workload.
The respective model is an effective model which not only focuses on result of project but
also stress on the continuous enhancement so that project can be accomplish in best manner.
Through this framework a project manager can determine risk and issues related to project
according to which strategies can be develop by manager.
CONCLUSION
By conducting analysis of above mentioned topic it can be summarised that for every
company management it is essential to conduct risk management because through that they can
determine their risk according to which strategies can be developed. In respect of this
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management need to develop a risk management plan as if they not do so and there is not proper
management of risk company not able to conduct specific project in proper manner. It is also
essential in order to minimise transparency at the workplace of company which enhance work
quality. In addition to this when a company will develop risk register they able to ensure that
project will accomplish properly as well as they attain their desire goal and objectives
successfully.
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REFERENCES
Books and Journals
Andrew, D.P., Pedersen, P.M. and McEvoy, C.D., 2019. Research methods and design in sport
management. Human Kinetics.
Aven, T. and Renn, O., 2020. Some foundational issues related to risk governance and different
types of risks. Journal of Risk Research. 23(9). pp.1121-1134.
Bautista, J., Mateo, M. and de la Torre, R., 2018, July. Assignment of Volunteers in a Sports
Event: Case Restricted Fitness by Cut-off Mark. In International Conference on
Industrial Engineering and Operations Management (pp. 105-112). Springer, Cham.
Greenwell, T.C., Danzey-Bussell, L.A. and Shonk, D.J., 2019. Managing sport events. Human
Kinetics.
Parent, M.M. and Chappelet, J.L. Eds., 2017. Routledge handbook of sports event management.
Routledge.
Parent, M.M. and Ruetsch, A., 2020. Managing major sports events: Theory and practice.
Routledge.
Piekarz, M., 2020. Project sport and event management. In Sport Operations Management and
Development (pp. 121-142). Routledge.
Shaw, S. and Hoeber, L., 2016. Unclipping our wings: Ways forward in qualitative research in
sport management. Sport Management Review. 19(3). pp.255-265.
Thomson, A. and et.al., 2019. Sport event legacy: A systematic quantitative review of literature.
Sport management review. 22(3). pp.295-321.
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